Boston, Massachusetts, United States · On-site
$72k–$90k/yr
Current HHMI Employees, click here to apply via your Workday account. HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering …
Skills: Administrative support, Calendar management, Travel coordination, Proofreading, Customer service
Boston, Massachusetts, United States · On-site
$78k–$120k/yr
Primary Work Address: 300 Longwood Avenue, Boston, MA, 02115 Current HHMI Employees, click here to apply via your Workday account. We are always open to finding self-motivated and highly organized Lab Manager candidates …
Skills: Laboratory management, Equipment maintenance, Personnel management, Budget management, Lab safety compliance
Little Rock, Arkansas, United States · Hybrid
Be a part of a revolutionary change! At Philip Morris International (PMI), we’ve chosen to do something incredible. We’re totally transforming our business and building our future on one clear purpose – to deliver a smok…
Skills: Retail Sales, Account Management, Wholesaler Sales, Team Management, Coaching
Boston, Massachusetts, United States · On-site
$32/hr–$35/hr
Job Title: House Manager & Family Assistant with Afternoon Childcare Location: Boston, MA 02131 Employment Type: Part-time, 15-20 hours per week (15 hours guaranteed) Schedule: 1:30-6:30pm three weekdays per week. Additi…
Skills: Childcare, Household management, Organization, Driving, Meal preparation
Wilmington, Massachusetts, United States · On-site
$50k–$94k/yr
The Employee Relations Consultant is an individual contributor role and works under the general direction of the Employee Relations Manager. The Employee Relations Consultant is responsible for managing and advising on m…
Skills: Workplace Investigations, Case Management, Employee Relations, Conflict Resolution, HR Policy Development
Wilmington, Massachusetts, United States · On-site
$50k–$94k/yr
The Employee Relations Consultant is an individual contributor role and works under the general direction of the Employee Relations Manager. The Employee Relations Consultant is responsible for managing and advising on m…
Skills: Workplace Investigations, Case Management, Employee Relations, Employment Law, Conflict Resolution
Cambridge, Massachusetts, United States · Hybrid
$250k–$320k/yr
Iterative Health is a healthcare technology and services company powering the acceleration of clinical research to transform patient outcomes. We built a leading performance-driven network of 100+ sites across the US, Eu…
Skills: Corporate Governance, Risk Management, Compliance, Contract Negotiation, M&A Due Diligence
Boston, Massachusetts, United States · Remote OK
$155k–$205k/yr
For more than 25 years, Corcept has been singularly focused on the science of cortisol, a powerful hormone that when unregulated, can play a role in a broad range of diseases. Our commercial portfolio includes treatments…
Skills: KOL Engagement, Scientific Exchange, Relationship Building, Strategic Thinking, Speaker Program Management
Boston, Massachusetts, United States · Remote OK
Description We are looking for an Enterprise Account Executive to join our growing sales team. In this role, you will be responsible for driving new business by closing complex, cross-organizational enterprise deals usin…
Skills: Sales, Enterprise sales, Value-based selling, Prospecting, Cold calling
North Andover, Massachusetts, United States · On-site
$55k–$63k/yr
Description CamFit is a multi-studio Orangetheory Fitness franchisee committed to delivering a world-class fitness experience through science-backed, heart rate-based interval training. In 60 minutes, our members reach t…
Skills: Sales Leadership, Team Management, Fitness Coaching, Revenue Performance Management, Studio Operations
New Britain, Connecticut, United States · On-site
Position Summary: The Financial Analyst partners with financial, operational and business leaders to analyze financial performance, identify trends and opportunities for improvement, and support business decisions. This …
Skills: Financial Planning And Analysis, Budgeting, Forecasting, Variance Analysis, Financial Modeling
Somerville, Massachusetts, United States · On-site
$77k–$82k/yr
About the Opportunity There's never been a more exciting time to join us! We're launching a new brand and a new name Arise Financial (formerly known as Rockland Federal Credit Union) with a bold vision for the future&mda…
Skills: Community Engagement, Business Development, Branch Operations, Team Leadership, Performance Management
Newton, Massachusetts, United States · Hybrid
$110k–$120k/yr
About the Role Spoonfuls keeps good food from going to waste. Through food recovery and distribution, education, and advocacy, we work to address the health, environmental, and economic impact that wasted food has on peo…
Skills: Fundraising Strategy, Corporate Relations, Foundation Relations, Grant Writing, Portfolio Management
Lexington, Massachusetts, United States · On-site
$165k–$185k/yr
Company Overview: Nortiva Bio, Inc, a subsidiary of Innoviva, Inc.,is a clinical-stage biopharmaceutical company pioneering long-acting oral therapies. The company’s proprietary LYNX™ drug delivery platform r…
Skills: Controlled-Release Formulation, Drug Release Mechanisms, Pharmaceutical Material Properties, Scientific Leadership, Technical Writing
Halifax, Massachusetts, United States · On-site
$18/hr–$20/hr
Description The Shift Manager provides on-floor leadership during assigned shifts to ensure smooth restaurant operations, strong guest experiences, and adherence to company standards. Working closely with the Operations …
Skills: Shift leadership, Restaurant operations, Staff supervision, Cash handling, Inventory management
Newton, Massachusetts, United States · Hybrid
$110k–$120k/yr
Spoonfuls keeps good food from going to waste. Through food recovery and distribution, education, and advocacy, we work to address the health, environmental, and economic impact that wasted food has on people and the pla…
Skills: Individual Giving, Major Gift Solicitation, Donor Stewardship, Fundraising Strategy, Portfolio Management
Boston, Massachusetts, United States · On-site
About The Role The FP&A Senior Analyst is a key partner to Finance leadership and the wider business, driving data-driven decision making through planning, forecasting, and analysis. This role owns core FP&A processes, i…
Skills: Financial Modeling, Budgeting, Forecasting, Variance Analysis, Management Reporting
Boston, Massachusetts, United States · Hybrid
Company Description At EVERSANA, we are proud to be a Great Place to Work across the globe. We’re fueled by our vision to create a healthier world. How? Our global team of more than 6,000 employees is committed to creati…
Skills: Salesforce Sales Cloud, Product Management, Agile Methodology, Backlog Prioritization, User Story Creation
Boston, Massachusetts, United States · On-site
$68k–$179k/yr
At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of th…
Skills: Product Lifecycle Management, Market Analysis, Product Strategy, Cross-functional Collaboration, Product Innovation
Boston, Massachusetts, United States · Hybrid
$300k–$400k/yr
Teamwork makes the stream work. Roku is changing how the world watches TV Roku is the #1 TV streaming platform in the U.S., Canada, and Mexico, and we've set our sights on powering every television in the world. Roku pio…
Skills: Sales Marketing, Shopper Marketing, Channel Marketing, Retail Marketing, E-tail Optimization
Boston, Massachusetts, United States • On-site
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The Administrative Coordinator provides high-level support to investigators, including complex calendar management, travel arrangements, and laboratory meeting coordination. They also serve as a liaison for administrative tasks, handle correspondence, and assist with lab onboarding and financial reconciliation.
Candidates must possess a bachelor's degree and at least 5 years of executive support experience. Strong digital literacy, excellent communication skills, and the ability to work independently in a fast-paced environment are required.
HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.
We are always open to finding self-motivated and highly organized Administrative Coordinator candidates for potential opportunities within our labs in the greater Boston area.
The best candidates will be passionate about providing top notch administrative support for our Investigators and helping to foster a warm and welcoming lab environment. A keen eye for details and desire to provide excellent customer service are vital for success, and this role is best fit for someone who is a self-starter and proactive in their support style.
Applications are accepted on a rolling basis. You will be contacted by a member of our Recruitment team if your skills and experience appear to be a match when a role opens.
Provide administrative support for the HHMI Investigator
Manage the calendar and coordinate complex scheduling, including internal and external meetings, conferences, professional engagements, and travel for the Investigator
Coordinate domestic and international travel arrangements and prepare detailed travel itineraries
Organize weekly laboratory meetings, special seminars, and laboratory outings
Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form
Work with researchers on visa and academic appointment issues
Order office supplies and reconcile monthly purchasing card expenses
Assist lab staff with onboarding requirements and HMS appointments
Coordinate letters of recommendation
Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists through multiple systems
Keep laboratory website updated
Serve as a liaison between investigator and various administrative offices
Handle phone calls, screen and greet visitors
B.A./B.S. or equivalent years of education and experience
Minimum of 5 years of high-level executive support
Prior experience with sophisticated, detailed travel support a strong plus
Ability to assess rolling tasks in a fast-paced lab and prioritize accordingly
Excellent written, verbal, and interpersonal communication skills and the ability to use good judgment in working independently, showing initiative, and responding to inquiries
Ability to work both independently and as part of a team, manage time, and show initiative
Customer service approach and dedication to HHMI's mission and the lab's goals
Strong digital literacy, including demonstrated proficiency with Mac or PC as well as Microsoft Office applications
Physical Requirements
Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
Please Note:
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the
Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.
Hiring Pay Range:
Administrative Coordinator – $71,940.00 - $90,000.00
Pay Type: Salary
The posted range reflects HHMI’s good faith estimate of the anticipated hiring salary range for this role at the time of posting. Actual hiring compensation is determined by a candidate’s qualifications, experience, and internal equity.
Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.
HHMI is an Equal Opportunity Employer
We use E-Verify to confirm the identity and employment eligibility of all new hires.
HHMI invests in scientists at all career stages who make discoveries that advance human health for decades to come.
Founded in 1953, HHMI invests in scientists at all career stages who make discoveries that advance human health and our fundamental understanding of biology. The institution also supports innovative approaches to science education and public engagement to energize the next generation of scientists, and to foster public appreciation for science. HHMI advances pathbreaking science at more than 60 host institutions across the US and at our Janelia Research Campus in Ashburn, Virginia, where — since its founding in 2006 — Janelia researchers have made discoveries and developed cutting-edge tools that have reimagined what's possible in science.
Offices: 4000 Jones Bridge Rd, Chevy Chase, Maryland 20815, US
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