Administrative Jobs in Seattle, WA (Now Hiring) — 1,120 open — Page 13

Family Assistant & House Manager

Location: Seattle, WA (Ballard) | 98117

Employment Type: Part-time | 20-25 hours per week (potential to grow into FT)

Schedule: Monday through Friday | Core support during daytime hours 11-3pm with evening availability required on Mondays and Wednesdays from 4:00-7:30 PM for activity pickups and drop-offs *from September through December with flexibility to support other evening nights as agreed (e.g., starting in January T, W, Th) Maintain flexibility in working days to align with the family’s evolving weekly needs and schedule.

Compensation: $38-$45 per hour based on experience

Start Date: ASAP

Requirements:

• Reliable transportation
• W2
• CPR and First Aid (willing to obtain)
• Vaccinations (including Covid-19 and the flu)
• Maintain a smoke-free environment

About Our Family

We're a dynamic, high-energy Seattle family with three school-age kids who are deeply involved in activities, especially soccer, and our dog, rounding out our crew. Our household is lively, loud, and full of moving parts, and we love it that way — but we've reached a point where amidst juggling our careers and family life we need support to bring some grounded calm to the chaos.

Both parents work demanding schedules: one is in-office most of the week with remote Fridays, and the other is beginning a graduate program in the fall, with in-person evening classes. We already have a professional cleaning team who comes in every other week, so this role is about managing the systems, logistics, and rhythms that keep a busy family running smoothly.

We lead with empathy, kindness, and respect in everything we do, and we hold our household support to the same standard. Highly capable and observant, our kids thrive on authentic, mature engagement. They respond best when treated like the thoughtful individuals they are, completely bypassing baby talk or patronizing tones in favor of genuine warmth.

A core focus of this role is providing dedicated afternoon and evening childcare support, particularly navigating our busy activity schedules, school pickups, and dinner routines with confidence and ease.

We've had incredible help in the past from people who were true go-getters, and we've also experienced what it's like when that's not the case. We're looking for someone who has the experience and brings the quiet confidence and professionalism to prove it.

We are looking to bring someone into our home who understands what it means to be a professional in a private household setting — someone who shows up, understands healthy boundaries, sees what needs to be done, and does it without being asked.

Who You Are / What We're Looking For

The ideal candidate is a seasoned household professional who is highly proactive, self-directed, and intuitive. They excel at assessing a home’s needs independently, "reading the room," and establishing efficient daily workflows. This role is best suited for an anticipatory thinker—someone who notices low inventory before anyone else does, plans ahead for the upcoming week, and takes pride in keeping a household running like a well-oiled machine.

The right fit brings a calm yet energetic presence, thriving in a dynamic, high-energy environment with a fast-moving schedule. Possessing high emotional intelligence, this individual knows how to work alongside busy, high-achieving adults as a collaborative, professional partner. They are a supportive presence who seamlessly eases the mental load of a busy family.

This professional maintains an intuitive respect for privacy, discretion, and confidentiality. Because both parents have highly demanding professional backgrounds, the family deeply values clear communication and impeccable professional boundaries. The ideal candidate understands that deep trust is built intentionally, step-by-step, and takes pride in establishing a solid foundation through consistent, reliable follow-through.

Organization, adaptability, and emotional resilience are key; this person is highly structured but not rigid, maintaining their composure and pivot-readiness when unexpected changes arise. Above all, they are warm, empathetic, and kind. Professionally, they are either vegan or fully comfortable cooking vegan meals and eager to learn new plant-based recipes (prior experience with vegan cooking is a plus, but enthusiasm and a willingness to learn are highly valued).

Key Qualities

• Highly self-motivated with a strong sense of ownership and accountability
• Exceptional organizational skills and attention to detail
• Proactive and resourceful; anticipates needs and solves problems independently
• Excellent communicator who is professional, direct, and responsive
• Exceptional follow-through and commitment to execution
• Able to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolve
• Values professionalism, healthy boundaries, and supporting a private family with integrity and discretion
• Intuitive, emotionally intelligent, and able to anticipate household needs.
• Grounding & Calm Presence: Brings a steady, stabilizing energy to a vibrant, high-energy home
• Supports the Family Rhythm: Gently aligns with and supports the family’s daily flow and routines
• The "Nucleus" of the Home: Acts as a supportive arm, proactively learning the family's unique preferences to keep everything running smoothly
• Experience and confident in the kitchen with basic meal preparation, including chopping vegetables, following recipes, and preparing healthy vegan family meals

Key Responsibilities:

Family Support & Child Assistance

• Pick-ups and drop-offs | our most urgent need is consistent support on Monday and Wednesday evenings from 4:00 PM – 7:30 PM. Maintain flexibility in working days to align with the family’s evolving weekly needs and schedule.
• Light supervision and back-up childcare and occasional date day/night
• Prep backpacks, clothing and snacks
• Kid-related errands

Household Management & Organization

• Create and maintain household organization systems
• Daily resets and prep home for cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, bedding) - kids clothing, sports gear
• Prepare and coordinate donation drop-offs
• Event, holiday and guest prep
• Packing and unpacking for travel
• Indoor plant care
• Change batteries, light bulbs, smoke detectors, etc.

Deep Cleaning & Special Projects

• Occasional deep cleans (fridge, oven, baseboards) - be proactive in creating the list for the cleaners
• Refresh garage and entry
• Clean humidifiers and air purifiers
• Organizational projects (toys, gear)

Inventory & Errands

• Restock pantry, fridge, household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Planning & Prep

• Align with family preferences and Prep vegan meals 2-3x per week to encompass 5 dinners per week, with some leftovers and snacks
• Prep school lunches
• Grocery shopping
• Kitchen clean-up and maintenance

Laundry & Linen Care

• Wash, fold and organize laundry
• Ironing and steaming
• Put out the fresh set of sheets for the housekeepers
• Maintain laundry area tidy and well stocked

Pet Care

• Occasional brief walks with dog
• Comfortable with dogs
• Dog-sitting as needed, if it works with your schedule

Vendor & Property Oversight

• When needed oversee cleaners and contractors and landscapers
• Research and coordinate repairs and quotes

Administrative & Personal Assistant Support

• Updating a shared family calendar

How to Apply

Please submit the following to be considered:

• A short intro letter telling us a bit about yourself and why this role is a great fit.
• An updated resume.
• Three professional references with names, relationships, and contact information.

Please note: this role requires a background check.

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