Chicago, Illinois, United States · Hybrid
$70k–$90k/yr
About the Job Are you a paralegal or legal assistant who loves creating polished documents, solving tricky formatting challenges, and finding smarter ways to work? At Smokeball, you'll combine your legal expertise with t…
Skills: Document automation, Legal document drafting, Quality assurance, Client consultation, Technical troubleshooting
Chicago, Illinois, United States · On-site
What to Expect: The Human Resources Representative I is responsible for providing first-line HR support, guidance, and information to employees and managers. This role coordinates data and information which includes but …
Skills: HRIS systems, Customer service, Data entry, Communication skills, Problem solving
Chicago, Illinois, United States · On-site
Job Summary: The Senior Document Processing Associate is responsible for overseeing daily data processing tasks, managing team performance, and ensuring the accuracy and timely completion of data processing for various d…
Skills: Data processing, Team leadership, Quality control, Data entry, Microsoft Excel
Chicago, Illinois, United States · On-site
$16/hr–$18/hr
Job Summary Join our team as a Document Processing Associate and play a key role in preserving community records. At Neumo, we partner with local governments to ensure important documents are safely archived and accessib…
Skills: Document scanning, Data entry, Microsoft Excel, Quality control, Attention to detail
Chicago, Illinois, United States · On-site
Re-Opening Miscellaneous Employee Job Description Characteristics of the Class: Temporary role under the supervision of the school Principal responsible for supervision of students and other related duties as required to…
Skills: Student supervision, Health screening, Technology support, Communication, Safety protocol compliance
Chicago, Illinois, United States · On-site
$65k–$85k/yr
Benefits: Competitive salary Dental insurance Health insurance Paid time off Vision insurance We are hiring Warehouse Supervisors to oversee inbound, outbound, and inventory control operations. Candidates will be assigne…
Skills: Warehouse supervision, Inventory control, Inbound logistics, Outbound fulfillment, WMS
Chicago, Illinois, United States · On-site
$37/hr–$40/hr
Madison Square Garden Entertainment Corp. (MSG Entertainment) is a leader in live entertainment, delivering unforgettable experiences while forging deep connections with diverse and passionate audiences. The Company’s po…
Skills: Facility management, Supervisory experience, Cleaning team supervision, Conflict resolution, Leadership
Chicago, Illinois, United States · Hybrid
$55k–$60k/yr
TO APPLY: Interested candidates should attach a cover letter and resume/CV, both as PDF Documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be …
Skills: Raiser's Edge, Blackbaud, CRM Database Management, Data Analysis, Prospect Research
Chicago, Illinois, United States · On-site
$24/hr–$28/hr
Company Information For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more tha…
Skills: Technical support, Hardware troubleshooting, Software troubleshooting, Mac OS, Windows
Chicago, Illinois, United States · On-site
$75k–$123k/yr
Join a team focused on turning complex operations into clear, scalable documentation that drives real business outcomes. You’ll help elevate how teams learn, execute, and improve by creating modern process content and kn…
Skills: Process documentation, Technical writing, Business analysis, Microsoft Visio, Lucidchart
Chicago, Illinois, United States · On-site
$18/hr–$27/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Customer service, Patient registration, Insurance verification, Medical scheduling, Data entry
Chicago, Illinois, United States · On-site
$18/hr–$27/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Customer service, Medical office administration, Patient scheduling, Insurance verification, Data entry
Chicago, Illinois, United States · On-site
$80k–$95k/yr
Do you care about helping colleagues make sound, ethical, and well-controlled business decisions? Are you interested in developing practical compliance expertise while supporting a growing investment advisory business? W…
Skills: Compliance monitoring, Regulatory reporting, Risk assessment, Code of ethics administration, Marketing material review
Chicago, Illinois, United States · On-site
$17/hr–$26/hr
Company Description La Rabida Children’s Hospital provides specialized, family-centered health care to children with medically complex conditions, disabilities, and chronic illness. Through expertise, compassion, and adv…
Skills: Security operations, Customer service, Vehicle operation, Surveillance, Emergency response
Chicago, Illinois, United States · On-site
Who should apply: Graduated students (spring graduates) interested in pursuing a career in a medical/healthcare related field are encouraged to consider this opportunity. Specifically, this is an excellent experience for…
Skills: Patient education, Clinical operations, Billing procedures, Administrative tasks, Exercise instruction
Chicago, Illinois, United States · On-site
$20/hr
Position Summary The Administrative Assistant plays a crucial role in ensuring the smooth operation. This position is responsible for providing comprehensive administrative support to various departments, facilitating ef…
Skills: Administrative support, Calendar management, Travel coordination, Data entry, Reporting
Chicago, Illinois, United States · On-site
CLASS TITLE: Special Education Classroom Assistant CHARACTERISTICS OF THE CLASS: Under the general direction of the school principal, and under the immediate supervision of a Special Education teacher holding a valid tea…
Skills: Special Education, Classroom Assistance, Tutoring, Personal Hygiene Assistance, Behavior Management
Chicago, Illinois, United States · On-site
CLASS TITLE: Special Education Classroom Assistant CHARACTERISTICS OF THE CLASS: Under the general direction of the school principal, and under the immediate supervision of a Special Education teacher holding a valid tea…
Skills: Special Education, Classroom Assistance, Tutoring, Personal Hygiene Assistance, Behavior Management
Chicago, Illinois, United States · On-site
$51k–$61k/yr
THE SALVATION ARMY NORTH & CENTRAL ILLINOIS DIVISION Emergency Homeless Assessment and Referral Center SHEILD OF HOPE JOB DESCRIPTION POSITION TITLE: Program Manager LOCATION/DEPT: 924 North Christiana Ave REPORTS TO: Pr…
Skills: Program management, Staff supervision, Trauma-informed care, Crisis intervention, Data entry
Chicago, Illinois, United States · Hybrid
The hub of the agency wheels. Master of process. Champion of problem-solving. The driver of meaningful solutions to business problems and is an enthusiastic enabler of creativity. Facilitator of the when, how, where, and…
Skills: Project Planning, Resource Management, Stakeholder Management, Budget Tracking, Process Improvement
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The Template Specialist manages the quality and configuration of document templates while consulting directly with clients to meet their drafting needs. They also collaborate with internal teams to integrate AI-assisted drafting and maintain a vast library of legal forms.
Candidates should have at least 3 years of experience in a legal support role with hands-on document drafting expertise. Proficiency in document automation tools and a strong ability to manage client requirements are highly preferred.
About the Job
Are you a paralegal or legal assistant who loves creating polished documents, solving tricky formatting challenges, and finding smarter ways to work? At Smokeball, you'll combine your legal expertise with technology to help law firms build better document automation and AI-powered drafting solutions.
As part of TemplateLab, one of Smokeball's premium document drafting solutions, you'll work directly with law firms to understand their document needs, transform those requirements into high-quality templates, and ensure every deliverable meets our exceptionally high standards. You'll also be the final quality checkpoint, reviewing and signing off on work configured by our freelance team before it reaches clients.
The best part? You’ll set the standard, not just follow one. You’ll shape how templates are built, delivered, and improved, and work closely with clients to determine whether traditional templates or AI-assisted drafting best serves their use case. As the technical expert your colleagues rely on, you’ll partner with Legal Engineers, Product, and client-facing teams to surface client needs, shape decisions, and sharpen the tools behind the work.
One more thing... We're hiring two roles, one junior and one more experienced. So, if you're excited about the role but don't tick every box below, we'd still love to hear from you. We care just as much about curiosity, potential, and a willingness to learn as we do about experience.
This is a hybrid role based in our office in Chicago, IL. All Chicagoland employees are required to be in the office on Wednesdays and Thursdays.
Key Responsibilities
Document Templates, Quality & Delivery
Collaboration, AI & Continuous Improvement
Skills & Experience
Nice to Have
Compensation
Jnr Template Specialist: $70-$80k
Template Specialist: $80- $90k
What's in it for you?
💵 Competitive Salary
💹 Work-Life Balance: 20 vacation days, 3 reboot days, birthday off, volunteer time, and more!
🧘 Benefits: Excellent medical, dental, vision coverage. 401(k) match, & monthly wellness stipend
👶Parental leave
🥡 Office lunch and loads of snacks
🧢 And of course...the SWAG!
Want to Know More?
Why do we do what we do? Where did the name ‘Smokeball’ come from? What are our values? Learn more here!
*Smokeball values diversity & inclusion and is proud to be an Equal Employment Opportunity employer. Smokeball considers all individuals seeking employment without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic.
If you’re excited about this role, we encourage you to apply even if your experience doesn’t check every box.
Cloud-based legal practice management software enhanced with AI. ✨ Run your best law firm with Smokeball. 👟
Smokeball is a global practice management powerhouse with a commitment to transforming legal practices through innovation. The all-in-one cloud-based platform empowers firms to enhance productivity, manage compliance, unlock revenue, and deliver exceptional client care. Founded by passionate legal minds dedicated to making law life easier, Smokeball's hands-on approach and exceptional support define its role as a trusted advisor in the legal tech industry. For more information, visit www.smokeball.com
Offices: 200 W. Adams Street, Suite 1450, Chicago, IL 60606, US · 20 Bridge Street, Level 8, Sydney, NSW 2000, AU
There are currently 3,346 open administrative positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
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