The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastore…
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Associate Auction Coordinator - Chicago, IL (Part Time Opportunity)
Chicago, Illinois, United States · Hybrid
$20/hr–$30/hr
Entry level
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$18/hr–$22/hr
Full-time
bachelor degree
Competitive compensation, Comprehensive total rewards package
Posted 6h ago
~35 hrs/week
Responsibilities
The Donor Relations Assistant serves as the primary point of contact for donors, managing inquiries and providing excellent customer service. The role also involves performing data entry, maintaining donor databases, and providing clerical support for various fundraising campaigns.
Requirements
Candidates must be fluent in Spanish and possess strong organizational and communication skills. Proficiency in Microsoft Office and experience with database management are required, while a bachelor's degree is preferred.
Full job description
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards
Position Summary
The Donor Relations Assistant is an integral member of the Stewardship and Development team as they can be the first interaction between a donor or potential donor and the Archdiocese. Responsibilities include answering donor calls, responding to inquiries and providing excellent customer service. In addition, this position provides data entry and clerical assistance and support to all fundraising campaigns. Every action and donor interaction is a reflection of the archdiocese. Professionalism, good judgment and organization are essential qualities for this role.
Duties and Responsibilities
Provide excellent customer service. Serve as primary contact for donor phone calls, by resolving inquiries relating to donor accounts promptly and courteously.
Draft business correspondence and communicate professionally both verbally and in writing with donors and parishes. Assist with various projects, format and send letters individually and through mail mergers.
Manage and respond to emails from parishes, donors and from our ticketing system.
Document donor interactions, track actions taken and follow-up needed in database
Collaborate with other staff members to create and maintain a system-wide integration of data
Collect and prepare data for records and reports as needed.
Report review, tracking and correcting of information for online giving as it pertains to donor accounts
Update and maintain a confidential database of individuals, corporations, foundations, vendors and media contacts.
Promptly enter credit card gifts, pledge reversals, pledge adjustments, billing cycle changes, start and end dates into the database.
Manage and respond to emails from parishes and/or donors.
Organize and file campaign documents regularly.
Manage/oversee undeliverable mail (log and distribute).
Update cumulative check log or Record of Subscription for each campaign on a weekly basis.
Attend required meetings and participate as needed.
Other duties as assigned
Maintain a thorough understanding of the mission, goals, and priorities of the Stewardship and Development office.
Requirements
Skills Required:
Ability to read, write and speak fluently in Spanish.
Ability to communicate professionally via telephone and in writing
Strong organizational and planning skills
Demonstrated customer service capabilities
Process-oriented with strong critical thinking skills
Ability to handle multiple responsibilities at the same time.
Fluency in Microsoft Office (Outlook, Word, Excel), data entry and database management
Experience Preferred:
Professional experience in a fundraising environment.
Ability to communicate professionally via telephone and in writing.
Education Preferred:
Bachelor’s degree from an accredited institution of higher education.
Personal Traits:
Strong work ethic, enthusiasm and confidence.
Affinity with the overall mission of the Archdiocese of Chicago.
Must demonstrate understanding, respect, and support for Catholic Church teaching, mission and values.
Hiring consideration may be given to candidates who are Catholic
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Informaon about our benefit programs is available here.
This position has an hourly range of $18.84 - $22.61. An employee’s pay within the hourly range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
The Archdiocese of Chicago, the third largest archdiocese of the Roman Catholic Church in the United States, serves more than 2.2 million Catholics in 221 parishes. Pastored by Cardinal Blase J. Cupich, the ninth Archbishop of Chicago since 2014, the archdiocese has more than 15,000 employees in its systems and ministries.
The Archdiocese of Chicago offers excellent Catholic school education through one of the largest U.S. private school systems – the Archdiocese of Chicago Catholic Schools. Our school system leads the nation in receiving the most Blue Ribbon Awards of Excellence in Education.
Among the archdiocesan organizations is Catholic Charities, the region's largest nonprofit social service agency assisting 1 million people in need in Cook and Lake Counties every year.
Over the decades, our local church has introduced groundbreaking efforts such as Pastoral Migratoria, a parish-based, immigrant-to-immigrant ministry that is expanding nationally. The program aims to empower immigrants in participating in their communities through service, leadership formation and action, while promoting justice.
As part of Pope Francis’ vision of the mission of the Church, Cardinal Cupich launched a violence prevention initiative to increase the capacity and reach of current programs that address the root causes of violence in Chicago and to identify and actively seek collaboration with like-purposed organizations.
The Archdiocese of Chicago offers a variety of career opportunities that support the mission of the Catholic Church: To know Jesus Christ and to make Jesus Christ known, with a particular focus on Renew My Church, an initiative devoted to making new disciples, building up communities and inspiring witness to Christ’s presence in the world.
Join us to make a difference in our archdiocese and beyond. Visit our employment page: https://www.archchicago.org/about-us/careers
How many Administrative jobs are open in Chicago, IL right now?
There are currently 3,303 open administrative positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Chicago, IL?
Companies currently hiring include Chicago Public Schools, Northwestern Medicine, Becker Friedman Institute for Economics, Ann & Robert H. Lurie Children's Hospital of Chicago, UChicago Medicine Ingalls Memorial, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Chicago, IL?
Yes — 824 of the 3303 open administrative positions offer remote or hybrid work (141 remote, 683 hybrid).
How do I apply for Administrative jobs in Chicago, IL?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.