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$75k–$115k/yr
Full-time
Extended Health Care, Dental Care, Vision Care, Life Insurance, Critical Illness Insurance, Critical Life Insurance
Posted 2d ago
~40 hrs/week
Responsibilities
Provide high-level administrative and personal support to the President, CFO, and COO, including calendar and travel management. Oversee household logistics, coordinate corporate contracts, and manage various personal and professional projects.
Requirements
Requires a minimum of 3 years of experience supporting senior executives and proficiency in MS Office and AI tools. A valid driver's license and experience in Real Estate, Finance, Construction, or Marketing is highly preferred.
Full job description
Job Description:
We’re looking for an expereinced Executive Assistant to support our President, CFO and COO. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.
Perks & Benefits:
Competitive pay & a Comprehensive Benefits Package.
Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
Annual Education Allowance
Generous Referral Program
Fun & collaborative company culture with lots of team building events
Local discounts to restaurants, clothing stores, personal training, and more
Free access to a fully equipped gym
Friends and Family rates for hospitality brands.
What You Will Do:
Prepare and follow-up with various correspondence
Follow up on telephone & email inquiries and respond as appropriate
Scheduling and coordinating calendar appointments
Prioritize & manage multiple projects simultaneously, and follow through to completion
Assist with reviewing documents & reports and follow up with outside parties as required
Prepare meeting agendas and prepare minutes from meetings
Assure discreet handling of all company business
Source options & provide comparisons for family and corporate travel arrangements
Book and arrange global travel, transport, and accommodation for family trips keeping in mind all family special requests and requirements are met
Monitor travel dates and ensure days abroad align with current visa requirements
Plan events including dinner parties, special events from casual gatherings to large formal affairs
Oversee and manage personal and vacation homes in Canada and abroad – hiring maintenance and implementing quarterly schedules for routine preventative maintenance checks, coordination of housekeepers schedules, meeting trade on site as required, track and manage utilities invoices etc.
Coordinate vehicle repairs and maintenance in both Canada and abroad
Assist with coordinating repositioning of personal vehicles as required between airport and residences
Other miscellaneous tasks assigned by executives
Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations
Update contract tracker and save executed copies and send to Accounting
Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.
Organize receipts and reconcile credit cards
Calendar and meeting management
What You Bring:
Minimum 3 years’ experience supporting at a senior management/executive level
Strong knowledge of AI, MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint
Upbeat, positive, outgoing, personable, and able to relate well with diverse groups
Demonstrated commitment to completion of projects on a timely basis
Excellent verbal, written and keyboard skills and organizational skills
Expert-level written and verbal communication
Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset
Adaptable personality that can adjust to last minute changes in plans
Ability to travel
Valid driver’s license & ability to use personal vehicle as required
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.
AI Use:
This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.
All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.
How To Apply:
Please apply through the link on the job posting and attach your resume and any other required documents.
We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.
We design, develop, build and manage innovative real estate across North America. YVR - YYZ - ORD - LAX - PHX - SEA
Industry
Real Estate
Company size
501-1,000 employees
Headquarters
Vancouver, British Columbia
LinkedIn followers
53,251
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North American cities such as Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver.
We’ve constructed over 12,000 new homes, own and manage more than 6,200 rental apartments, built more than 9.5 million square feet of office, retail, and industrial space, and have an additional 24 million square feet of space in different phases of development. Employing thousands of people across North America, Onni is one of the continents largest and most established developers of real estate.
It’s our more than 50-year track record of delivering award-winning, high quality developments that makes Onni a trusted brand. At Onni, we understand that our business is dependent upon our customers and the communities we serve. It is why we believe so strongly in planning for the future and giving back to those communities through long-lasting relationships that span over generations.
We believe the culmination of our passion for building world-class urban communities, quality design, innovation and sustainability, yields exceptional communities and experiences where our customers live, work, and play. It’s our commitment to living well. It’s a celebration of community, today and for the future.
Offices: 1010 Seymour St, 200, Vancouver, British Columbia V6B 3M6, CA · 1031 S Broadway, 400, Los Angeles, California 90015, US · 177 Fort York Blvd, Toronto, Ontario M5V 0C7, CA · 200 N La Salle St, 300, Chicago, Illinois 60601, US · 5055 N 32nd St, Phoenix, Arizona 85018, US
We design, develop, build and manage innovative real estate across North America. YVR - YYZ - ORD - LAX - PHX - SEA
Industry
Real Estate
Company size
501-1,000 employees
Headquarters
Vancouver, British Columbia
LinkedIn followers
53,251
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North American cities such as Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver.
We’ve constructed over 12,000 new homes, own and manage more than 6,200 rental apartments, built more than 9.5 million square feet of office, retail, and industrial space, and have an additional 24 million square feet of space in different phases of development. Employing thousands of people across North America, Onni is one of the continents largest and most established developers of real estate.
It’s our more than 50-year track record of delivering award-winning, high quality developments that makes Onni a trusted brand. At Onni, we understand that our business is dependent upon our customers and the communities we serve. It is why we believe so strongly in planning for the future and giving back to those communities through long-lasting relationships that span over generations.
We believe the culmination of our passion for building world-class urban communities, quality design, innovation and sustainability, yields exceptional communities and experiences where our customers live, work, and play. It’s our commitment to living well. It’s a celebration of community, today and for the future.
Offices: 1010 Seymour St, 200, Vancouver, British Columbia V6B 3M6, CA · 1031 S Broadway, 400, Los Angeles, California 90015, US · 177 Fort York Blvd, Toronto, Ontario M5V 0C7, CA · 200 N La Salle St, 300, Chicago, Illinois 60601, US · 5055 N 32nd St, Phoenix, Arizona 85018, US