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Provide administrative and operational support to the Office of University Advancement, focusing on board and event management. Responsibilities include coordinating alumni communications, managing executive calendars, and handling financial transactions for donations.
Requires a bachelor's degree and three years of related experience, or an equivalent combination of education and experience. Proficiency in Microsoft Office and experience with ASCEND software is preferred.
Development Associate (Temp)
University Advancement - Alumni
Georgia State University
University Advancement works to further Georgia State’s status as a national leader in student success, research and innovation, and cultural impact. By connecting with alumni, engaging donors and increasing philanthropic support for students and scholars, we’re helping to transform lives and build our global community.
The Office of University Advancement at Georgia State University is seeking to hire a Development Associate (Temp).
WHAT MAKES GSU A GREAT PLACE?
A knowledge-sharing organization that works collaboratively with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
This position will provide support to the Office of University Advancement – Alumni at Georgia State University.
DUTIES AND RESPONSIBILITIES INCLUDE:
Board and Event Management (25%25)
Creating and managing board meeting schedules, invitations, Webex links, and agendas. This requires detailed coordination with internal and external constituents; and changing management annually on the board side.
Day prior to each board/committee test onboard features to ensure they are operative and have a backup plan in the event technology is not working.
Record, type and transcribing accurate minutes in a timely manner (preferably within one week of each meeting).
Maintain a directory of the full board, its special committees, and groups with stop and start dates within ASCEND.
Assist in serving as a point of contact between board members, and the leader of board relations
Assist in maintaining legal and governance documents, board policies, and ensure adherence to institutional and regulatory guidelines
Assist with board logistics to include locating venues and reserving them, catering, AV/technical needs.
Manage logistics for commencement ceremonies (e.g., graduation banners).
Alumni Relations and Communication (25%25)
Monitoring and responding to alumni emails and phone calls. Ensure inquiries to appropriate departments (Registrar, Director of Alumni Relations, Website Coordinator).
Corresponding with alumni personnel and setting up meetings for individuals for one-on-one engagement appointments.
Maintaining communication with alumni for social events like Homecoming, Senior Brunch, and Third Thursdays.
Administrative and Operational Support (25%25)
Manage calendars for the Associate Vice Presidents: Alumni
Complete contact reports for the AVPs and others when time permits.
Process mail and receive deliveries, including processing financial transactions and ensuring proper verification.
Place office supply orders for both AVP offices.
Event and Financial Support (15%25)
Processing membership/donation payments through Cash or Credit Card.
Collaborating with the accountant for specific financial tasks. Assisting with financial record-keeping for board-related events and donations.
General Office Support and Coordination (10%25)
Providing general administrative support to staff and ensuring smooth day-to-day operations.
Managing logistical details for the office, such as room setup and cleanup.
Supporting other office tasks as necessary, based on staff meetings and staff member needs.
Perform other related duties as assigned.
Minimum Requirements:
Preferred Requirements:
Experience with ASCEND software.
Microsoft PowerPoint, Excel.
Attention to detail, customer service skills, professionalism, and adaptability.
The home of international, faculty, academic, and teaching innovation at Georgia's largest university.
Led by Provost Nicolle Parsons-Pollard, Ph.D., the Office of the Provost at Georgia State University is responsible for faculty affairs, academic affairs, international initiatives, institutional effectiveness, online programs, program assessment, institutional entrepreneurship, and the ombudsperson, in addition to oversight for the university's degree-granting colleges, schools and institutes. More information about the role of a provost at Georgia State is available at https://provost.gsu.edu/meet-the-provost/what-is-a-provost/.
Offices: 100 Auburn Ave NE, Atlanta, Georgia 30303, US
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