Office Coordinator (Part-Time) Position Summary We are seeking a highly organized and proactive Office Coordinator to oversee the day-to-day operations of our Chicago office. This role serves as the central point of cont…
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Senior$15M raised
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Human Resources Business Partner, Director- Rare Disease
Chicago, Illinois, United States · On-site
$167k–$227k/yr
Senior+$29B raised
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Skills: Workfront Administration, Project Management, Marketing Operations, Data Hygiene, Microsoft 365
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$25/hr–$35/hr
Part-time
401(k)
Posted 30d ago
~28 hrs/week
Responsibilities
Oversee day-to-day Chicago office operations, including facilities maintenance, vendor relationships, and procurement. Support employee engagement, new hire onboarding, and provide administrative assistance to leadership.
Requirements
Requires 3+ years of experience in office administration or workplace operations. Must possess strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with discretion.
Full job description
Office Coordinator (Part-Time)
Position Summary
We are seeking a highly organized and proactive Office Coordinator to oversee the day-to-day operations of our Chicago office. This role serves as the central point of contact for office operations, facilities, vendor management, employee engagement, and administrative support. The ideal candidate thrives in a fast-paced environment, enjoys solving problems, and can effectively manage multiple priorities while delivering exceptional service to employees and visitors.
Key Responsibilities
Manage daily office operations, including facilities maintenance, office moves, space planning, mail services, records management, and vendor relationships.
Serve as the primary liaison with building management, coordinating maintenance requests and facility-related projects.
Coordinate office procurement, ensuring office, kitchen, and workplace supplies remain stocked while managing purchasing and expense reconciliation.
Support office construction, renovations, furniture installations, and other workplace improvement projects.
Coordinate office safety and security activities, including building access, emergency procedures, safety meetings, training, and workplace communications.
Support new hire onboarding by coordinating workspaces, welcome materials, safety orientation, and IT setup.
Coordinate catering, employee events, and workplace engagement activities that foster a positive office culture.
Provide administrative support to leadership, including backup executive assistance as needed.
Distribute office communications related to operations, building updates, and workplace policies.
Handle confidential business information with professionalism and discretion.
Qualifications
3+ years of experience in office administration, facilities coordination, workplace operations, or a related role.
Strong organizational and project management skills with the ability to prioritize multiple tasks.
Excellent written and verbal communication skills.
Experience managing vendors, purchasing, and expense reconciliation.
Proficiency with Microsoft Office and standard business software.
Ability to work independently while collaborating across departments.
High level of professionalism, discretion, and attention to detail.
Position Details
Schedule: Part-time, 20–28 hours per week
Compensation:$25.00–$35.00 per hour, based on experience
Benefits: Our comprehensive benefits package for full-time employees includes, but not limited to, medical (with multiple plan options), dental, and vision insurance, paid time off, a 401(k) with company matching contributions, Paid Parental leave, life insurance and more. Part time employees are eligible for 401(k) and any local/state leave plans. Union positions are subject to the benefits outlined in their Collective Bargaining Agreement.
#LI-Onsite
Related keywords
Office CoordinationFacilities ManagementWorkplace OperationsVendor ManagementProcurementExpense ReconciliationMicrosoft OfficeOnboardingEmployee EngagementSpace PlanningRecords ManagementAdministrative SupportNexstar Media GroupMedia Industry
Nexstar Media Group, Inc. (NASDAQ: NXST) is a leading diversified media company that produces and distributes engaging local and national news, sports and entertainment content across its television and digital platforms, including more than 316,000 hours of programming produced annually by its business units.
Nexstar owns America’s largest local television broadcasting group comprised of top network affiliates, with more than 200 owned or partner stations in 116 U.S. markets reaching 220 million people.
Nexstar’s national television properties include The CW, America’s fifth major broadcast network, NewsNation, our national news network providing “News for All Americans,” popular entertainment multicast networks Antenna TV and Rewind TV, and a 31.3% ownership stake in TV Food Network.
The Company’s portfolio of digital assets, including its local TV station websites, The Hill and NewsNationNow.com, are collectively a Top 10 U.S. digital news and information property.
Offices: 545 E. John Carpenter Freeway, Suite 700, Irving, TX 75062, US
SportsMedia and EntertainmentSocial MediaPublishingNewsContentBroadcastingInformation Services
How much do Management & Leadership jobs in Chicago, IL pay?
Based on 6544 listings with disclosed salaries, most management & leadership jobs in Chicago, IL pay between $66k–$180k per year. Individual offers vary with seniority, company size, and specialization.
How many Management & Leadership jobs are open in Chicago, IL right now?
There are currently 8,174 open management & leadership positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Chicago, IL?
Companies currently hiring include Publicis Groupe Holdings B.V., Chicago Public Schools, Becker Friedman Institute for Economics, JPMorganChase, Northern Trust Asset Management, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Chicago, IL?
Yes — 3443 of the 8174 open management & leadership positions offer remote or hybrid work (755 remote, 2688 hybrid).
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