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Level 3 HR Support Apprenticeship – Priestmead Primary School

We are looking for a motivated, organised and enthusiastic HR Support Apprentice to join our team. This is an exciting opportunity for someone looking to begin a career in Human Resources while gaining valuable workplace experience and working towards a nationally recognised Level 3 HR Support Apprenticeship.

Working alongside the HR Manager, the successful candidate will provide administrative and operational support across the HR function while also gaining experience of wider business and school operations.

The role offers exposure to recruitment, onboarding, employee administration, compliance, training coordination, meetings, communications and office support, providing a broad and well-rounded apprenticeship experience.

The apprentice will also provide support to the wider office team and Senior Leadership Team where required, developing a strong understanding of how HR contributes to the effective running of the Trust.

They will be expected to demonstrate initiative, work independently when appropriate, and uphold the Trust’s values of professionalism, collaboration, integrity and continuous improvement.

Apprenticeship Summary:

• Salary: £8.00 an hour
• Working Week: Monday to Friday 8:30am – 3:00pm including a 30 mins break
• Hours: 30 hours per week
• Online apprenticeship training supported by our skilled tutors
• HR Support Apprenticeship standard qualification
• Location: Priestmead Primary School, Hartford Avenue, Kenton, Harrow,

HA3 8SZ

The Role:

Key Responsibilities

Main Duties:

Recruitment & Onboarding

• Support the recruitment process by posting vacancies and managing applications.
• Schedule interviews and communicate professionally with candidates.
• Prepare offer letters, contracts of employment and recruitment documentation.
• Assist with onboarding activities and induction programmes for new starters.
• Maintain accurate recruitment records and documentation.
• Support pre-employment checks, including references and compliance documentation.

HR Administration

• Maintain employee records and HR systems, ensuring information is accurate and up to date.
• Process HR documentation, correspondence and employee changes.
• Support the administration of absence, holiday and sickness records.
• Assist with HR reporting and data management.
• Ensure employee files remain compliant with data protection and employment requirements.
• Maintain confidentiality when handling sensitive employee information.

HR Meetings & Governance

• Organise HR meetings, prepare agendas and supporting documentation.
• Attend meetings where required and take accurate, confidential minutes and action notes.
• Monitor actions arising from meetings and support follow-up activities.
• Assist with the preparation of reports and documentation for senior leaders.

Employee Support

• Act as a first point of contact for routine HR enquiries.
• Support employees with HR processes and procedures, escalating matters where appropriate.
• Assist with employee engagement initiatives and wellbeing activities.
• Help coordinate staff meetings, events and communications.
• Promote a positive and professional working environment.

Learning & Development

• Support the organisation and administration of training activities.
• Maintain training records and monitor completion rates.
• Assist with induction programmes for new employees.
• Support apprenticeship and staff development initiatives.
• Gain practical experience across all aspects of HR to support apprenticeship learning outcomes.

Compliance & Policies

• Assist with right to work checks and safer recruitment documentation.
• Support policy reviews, updates and staff communications.
• Help ensure HR practices align with employment legislation, safeguarding requirements and Trust procedures.
• Maintain accurate records to support audits and compliance activities.

Wider Business & Administrative Support

• Provide administrative support to the wider office team as required.
• Assist the Senior Leadership Team with administrative tasks, meetings and projects.
• Support general office operations during busy periods, demonstrating flexibility and teamwork.
• Contribute to the smooth day-to-day running of the Trust by providing high-quality administrative support across departments.
• Take ownership of allocated tasks and work independently, using initiative to identify solutions and improve processes while recognising when guidance is needed.

Specific vacancy requirements

Specific Vacancy

The Candidate:

• A genuine interest in developing a career in Human Resources and completing the Level 3 HR Support Apprenticeship.
• Ability to work independently, use initiative and manage priorities effectively.
• Strong organisational, communication and IT skills, with excellent attention to detail.
• Ability to maintain confidentiality and produce accurate records, including meeting minutes.
• Willingness to support the HR Manager, wider office team and Senior Leadership Team as required.
• Positive, flexible and committed to working collaboratively in line with the Trust’s values.
• Commitment to safeguarding and promoting the welfare of children and young people.

Desired skills, qualities and qualifications

What We Are Looking For

Essential Skills & Qualities

• Strong communication and interpersonal skills.
• Excellent organisation and attention to detail.
• Professional, discreet and able to maintain confidentiality.
• Good IT skills, including Microsoft Office applications.
• Ability to prioritise workload and manage deadlines effectively.
• Ability to work on their own initiative as well as collaboratively within a team.
• Willingness to learn, develop and take on new challenges.
• Positive attitude and commitment to delivering excellent customer service.
• Commitment to upholding the Trust’s values and contributing positively to the wider school community.

Desired Skills

• Previous administrative experience (not essential).
• GCSEs at grades A*–C / 9–4 (or equivalent) in Maths and English
• Experience using Microsoft Excel, Word and Outlook.
• Interest in Human Resources, employment law or people management.
• Experience of working within an education or office environment (desirable but not essential).

Training and Development:

As an apprentice, you will receive support through both on-the-job learning and formal training as part of your apprenticeship programme. This will typically include:

• Study towards a relevant qualification, Level 3 HR Support Diploma.
• On-the-job training and mentoring from experienced professionals.
• Regular review meetings to track progress and development.

What training will the apprentice take and what qualification will the apprentice get at the end? The successful candidate will obtain a Level 3 HR Support Diploma standard qualification

What is the expected career progression after this apprenticeship? Potential full-time employment for the right candidate upon successful completion of the apprenticeship

Pre-employment checks. Please be aware that upon a successful offer of employment the company completes digitalised right-to-work checks and DBS applications via an external provider - 'Matrix Screening'. The company also

completes an internal online social media search, in line with Keeping Children Safe in Education guidance.

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