Toronto, Ontario, Canada · Hybrid
$75k–$90k/yr
Senior Events & Meeting Coordinator At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expandin…
Skills: Event Planning, Meeting Coordination, Project Coordination, Budget Management, Venue Sourcing
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Lead the end-to-end planning and execution of in-person, virtual, and hybrid meetings across various life sciences service lines. Manage all logistics, budgets, and stakeholder communications to ensure seamless event delivery.
Requires a bachelor's degree and 3-5+ years of experience in event or project coordination within professional services or life sciences. Must possess strong organizational skills and advanced proficiency in Microsoft Office.
Senior Events & Meeting Coordinator
At Acumetis, we are a global life sciences consultancy that helps pharmaceutical and biotech organizations navigate their most critical moments—powering commercial success and expanding patient access. We bring together deep expertise across medical, access, commercial, and patient strategy, enabling our clients to see differently, decide confidently, and execute with precision.
Our teams partner with clients across the product lifecycle, with particular strength in supporting organizations launching new therapies or entering new disease areas. We work with leading global pharmaceutical and biotechnology companies, providing strategic insight and executional excellence in high-stakes environments.
We are seeking a highly organized and detail-driven Senior Coordinator, Events & Meeting Coordination to support the planning and execution of complex engagements across Acumetis.
This role is responsible for delivering seamless, high-quality event and meeting execution, managing logistics with precision, and coordinating across multiple service lines—including Medical Affairs, Commercial, Patient Access and Support Services (PASS), Global Values Access (GVA) and Insights.
The ideal candidate brings strong project coordination skills, exceptional attention to detail, and the ability to manage multiple concurrent workstreams in a fast-paced environment.
Key Responsibilities
Event & Meeting Planning and Execution
Lead end-to-end coordination of in-person, virtual, and hybrid meetings, including advisory boards, client engagements, and internal leadership meetings
Develop detailed timelines, project plans, and run-of-show documentation to ensure smooth execution
Project execution proficiency building scopes of work (SOW’s) and managing budgets
Manage all logistics including venue sourcing, travel coordination, materials preparation, and technology platforms
Provide on-site and virtual meeting support as needed
Engage with Key Opinion Leaders
Cross-Service Line Coordination
Partner with project teams across multiple service lines to align on meeting objectives, deliverables, and timelines
Act as a central coordinator to ensure consistency and alignment across concurrent engagements
Balance competing priorities while maintaining high standards of accuracy and execution
Detail Management & Operational Oversight
Maintain detailed tracking of timelines, deliverables, budgets, and compliance documentation
Ensure accuracy across all meeting components, including agendas, communications, attendee lists, and materials
Oversee registration processes, invitations, reminders, and participant communication
Stakeholder & Vendor Coordination
Serve as a primary coordination point for internal teams, healthcare professionals, and external vendors
Manage vendor logistics, contracts, and payment processing
Maintain clear and timely communication across all stakeholders
Post-Meeting Activities
Lead post-meeting reconciliation, expense tracking, and reporting
Ensure timely completion of follow-up communications and documentation
Identify opportunities to improve coordination processes and efficiency
Qualifications & Experience
Bachelor’s degree in a relevant field; and experience in health sciences
3–5+ years of experience in event planning, meeting coordination, or project coordination within a professional services or life sciences environment
Proven ability to manage complex logistics with strong attention to detail
Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
Strong written and verbal communication skills
Advanced proficiency in Microsoft Office, particularly PowerPoint
Total Rewards: 75,000 CAD- 90,000 CAD
Connected life sciences experts reframing what's possible from early development through launch and beyond.
Acumetis is a global expert commercialization partner purposefully built to help life sciences and biopharma clients win in the age of connectivity. With an integrated model spanning the entire asset lifecycle, deep functional and therapeutic-area expertise, and rigorous, outcome-driven thinking, Acumetis reframes complex problems and shapes solutions that are both imaginative and achievable. By integrating Commercial Strategy, Launch Excellence, Patient Access and Support, Value and Access, Insights and Analytics, and Medical Affairs we navigate complexity, accelerate opportunity, and build brands that lead. Formed from five legacy specialist consultancies - Herspiegel, Adivo Associates, Decisive Consulting, FIECON, and sixsense strategy group - Acumetis brings together unbeaten reputations, specializations, and long-standing client partnerships to strengthen the new entity as it takes shape. Acumetis brings together more than 350 experts across the United States, Canada, UK, Europe, South America and Asia that help customers unlock value, accelerate performance, and deliver better outcomes for patients. Acumetis. Reframe what’s possible.
View all jobs at AcumetisConnected life sciences experts reframing what's possible from early development through launch and beyond.
Acumetis is a global expert commercialization partner purposefully built to help life sciences and biopharma clients win in the age of connectivity. With an integrated model spanning the entire asset lifecycle, deep functional and therapeutic-area expertise, and rigorous, outcome-driven thinking, Acumetis reframes complex problems and shapes solutions that are both imaginative and achievable. By integrating Commercial Strategy, Launch Excellence, Patient Access and Support, Value and Access, Insights and Analytics, and Medical Affairs we navigate complexity, accelerate opportunity, and build brands that lead. Formed from five legacy specialist consultancies - Herspiegel, Adivo Associates, Decisive Consulting, FIECON, and sixsense strategy group - Acumetis brings together unbeaten reputations, specializations, and long-standing client partnerships to strengthen the new entity as it takes shape. Acumetis brings together more than 350 experts across the United States, Canada, UK, Europe, South America and Asia that help customers unlock value, accelerate performance, and deliver better outcomes for patients. Acumetis. Reframe what’s possible.
View all jobs at Acumetis