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Provide essential administrative support to the Site Core Team, including managing payroll interfaces, time and attendance records, and invoice processing. Maintain the site's IT asset register and coordinate travel bookings and expense claims.
Experience in a similar administrative role is desirable, along with proficiency in Microsoft Office and Excel. Candidates should possess strong communication skills, a collaborative mindset, and the ability to prioritize tasks effectively.
Req ID: 519831
Location: Ilford
Appointment Basis: 12 Month FTC
Apply by: 11/8/26
Salary + Benefits: 35K p.a.
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 86,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the full-time Site Administrator (12-Month FTC) in Ilford we’re looking for?
Take on a new challenge and apply your organisational and administrative expertise in a dynamic and collaborative environment. You’ll work alongside supportive and detail-oriented teammates.
You'll play a pivotal role in ensuring the smooth operation of the site by providing essential administrative support to the Site Core Team. Day-to-day, you’ll work closely with teams across the business, including payroll, health and welfare, and office management, while also managing tasks such as time and attendance tracking, invoice processing, and much more.
You’ll specifically take care of tracking and reporting annualised hours, as well as maintaining the site’s IT asset register, but also assist with travel bookings and expense claim processing.
Managing time and attendance records and ensuring accurate payroll interface
Tracking and reporting annualised hours
Updating staff changes promptly and accurately
Raising invoices to customers and performing initial progress chasing for payments
Administering health and welfare tasks, as well as absence management interventions
Supporting the Site Core Team with meeting room allocations, travel bookings, and expense claim processing
Maintaining the Site IT Asset Register and ensuring accurate allocation of IT assets
Providing IT assets for staff changes and new starters
All about you:
We value passion and attitude over experience. That’s why we don’t expect you to have every single skill. Instead, we’ve listed some that we think will help you succeed and grow in this role:
Experience in a similar role (not necessarily in the rail environment) would be desirable
Proficiency in Microsoft Office, including Excel, with a willingness and aptitude to learn new information systems
Familiarity with GSI systems (desirable)
Strong communication skills
Self-motivation and the ability to prioritize and manage your own time effectively
A collaborative and team-oriented mindset
A professional attitude and excellent interpersonal skills
Things you’ll enjoy
Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career.
You’ll also:
You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!
Equal Opportunity Statement
Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
As a 'Disability Confident' employer, we will interview all disabled job applicants who match the essential criteria of the job description or specification. We will consider flexible working requests for all roles unless operational requirements prevent otherwise.
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Offices: London, GB
There are currently 83 open human resources positions in Greater London, United Kingdom listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Publicis Groupe Holdings B.V., Ingeus, Morningstar, City St George’s, University of London, Kilnbridge, among others. Browse the listings above to see every active employer.
Yes — 51 of the 83 open human resources positions offer remote or hybrid work (0 remote, 51 hybrid).
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