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Fernandina Beach, Florida, United States · On-site
Mid level
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Full-time
high school
Posted 29d ago
~40 hrs/week
Responsibilities
Manage front-desk operations including greeting guests, handling phone calls, and maintaining office supplies. Provide administrative support to project managers and other staff through document preparation, scheduling, and data entry.
Requirements
Preferred 7+ years of administrative experience with proficiency in Microsoft Office and knowledge of the design and construction industry. Must possess strong communication skills and the ability to handle multiple priorities independently.
Full job description
At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.
Are you ready to design your future?
Be our next Administrative Assistant/Receptionist!
Your work environment at EXP
In this role, you will be a part of the Coral Gables, office and have the opportunity to work on the dynamic teams. This position is in office 5 days a week.
What a day at EXP has in store for you
Answer/direct telephone calls in a professional manner, greet guests and maintain the cleanliness of the front entrance
Order, stock and maintain kitchen, copy room, and printer supplies
Manage incoming/outgoing regular mail & courier shipments and receipts
Coordinate and arrange health and safety training for staff and maintain training certificates data base
Assist Project managers in procurement of WSIB and insurance certificates for projects
Assist other admins as required
Open/close the office; set-up/shut down reception area
Meeting room preparation, including room set-up and reset, catering, and clean-up prior to and following meetings
Perform other administrative duties such as data entry, copying, emailing documents both internally and to clients, filing, document retrieval, scheduling and coordination of meeting rooms, information gathering, word processing, document binding, document scanning
Duties will include receptionist, preparation of various written project materials including business communications, reports, and technical specifications.
Knowledge of construction documents and shop drawing submittals is a plus.
This individual will also assist with overflow from other coordinators.
Successful candidate should have extensive experience with administrative, reception, and clerical duties including working independently with minimal supervision.
What your experience looks like
7+ years of relevant administrative experience preferred.
Proficient in Microsoft Office Outlook, Word, and Excel.
Excellent written and verbal communications skills.
Ability to work well independently and with a variety of levels of individuals, both inside and outside the firm
Possess an understanding of and working knowledge of the Design and Construction industry.
Must possess the skills to independently handle established and multiple priorities at once, while possessing good time.
Management skills and the ability to balance short-term deadlines against long-term goals.
Attention to detail and problem-solving skills.
Our story With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, thousands of creative professionals across EXP work together to deliver extraordinary experiences year after year.
What makes us different
The passion, enthusiasm, diversity and industry-leading capabilities of our employees make us who we are. We’re committed to providing a challenging work environment that cultivates career growth, encourages creativity and rewards excellence.
Find out more about life at EXP by visiting www.exp.com.
EXP is proud to be an Equal Opportunity Employer who fully and actively supports equal access for all people regardless of Race, Color, Sex, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave, Sexual Orientation and Gender Identity or Expression.
Should you need any special accommodations, please feel free to contact us at [email protected] and we will arrange for the most suitable accommodations based on your needs.
Related keywords
Administrative AssistantReceptionistMicrosoft OfficeConstruction DocumentsShop Drawing SubmittalsWSIBInsurance CertificatesProcurementData EntryOffice CoordinationBusiness CommunicationsTechnical SpecificationsClerical DutiesDesign and Construction Industry
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP's predecessor companies started its engineering infrastructure practice.
Today, over 4,700 creative EXP professionals across North America provide the passion and experience needed to deliver successful projects around the world.
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Guidée par sa mission de comprendre, d’innover, de collaborer et de réaliser, EXP fournit des services-conseils et des services complets d’ingénierie, d’architecture et de conception destinés aux milieux bâtis et naturels du monde entier.
L’héritage professionnel d’EXP remonte à 1906, année marquant le début des activités d’ingénierie des infrastructures de la plus ancienne de ses sociétés patrimoniales.
Aujourd’hui, les quelque 4 700 professionnels d’EXP travaillant depuis les quatre coins de l’Amérique du Nord mettent à contribution leur passion et leur expertise pour assurer la réussite de projets à travers le monde.
Offices: 1595 Clark Blvd, Brampton, Ontario L6T 4V1, CA · 205 N Michigan Ave, Chicago, IL 60601, US · 8487 19e Avenue, Montreal, QC H1Z 4J2, CA · 405 Maple Grove Road, Unit 6, Cambridge, Ontario N3E 1B6, CA
Buildings/BatimentInfrastructure/Infrastructures urbainesEarth & Environmental/Sols et environnementEnergy/ÉnergieSustainability/Développement durableand Industrial/IndustrielConstructionBuilding MaterialConsultingInterior Design
Based on 1682 listings with disclosed salaries, most construction jobs in Florida pay between $60k–$150k per year. Individual offers vary with seniority, company size, and specialization.
How many Construction jobs are open in Florida right now?
There are currently 11,332 open construction positions in Florida listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Construction roles in Florida?
Companies currently hiring include Juniper, Lowe's Companies, Inc., Kimley-Horn, D.R. Horton, AECOM, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Construction jobs in Florida?
Yes — 1003 of the 11332 open construction positions offer remote or hybrid work (199 remote, 804 hybrid).
How do I apply for Construction jobs in Florida?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.