Warsaw, Masovian Voivodeship, Poland · Remote OK
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with t…
Skills: Data Entry, Intapp, Quality Control, Client Service, Analytical Skills
Warsaw, Masovian Voivodeship, Poland · Hybrid
$97k–$127k/yr
About the job We are looking for a detail-oriented professional to manage key customer accounts and oversee the order lifecycle, ensuring accurate delivery and excellent service. The role combines customer support, order…
Skills: Order Management, Accounts Receivable, SAP, Excel, English Fluency
Warsaw, Masovian Voivodeship, Poland · Hybrid
$144k–$175k/yr
Working with Us Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every …
Skills: Regulatory Submissions, eCTD Publishing, Veeva RIM, Lorenz docuBridge, Submission Management
Warsaw, Masovian Voivodeship, Poland · Hybrid
Your main responsibilities: Provide operational support to promoters and manage their requests, including the systemic setup of events for sale, as well as ongoing system support throughout the entire sales cycle until t…
Skills: Customer Service, Client Relationship Management, CRM Systems, AI Tools, Communication Skills
Warsaw, Masovian Voivodeship, Poland · Hybrid
At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, al…
Skills: Chargeback Management, Merchant Dispute Resolution, Visa and Mastercard Rules, Analytical Skills, Microsoft Office
Warsaw, Masovian Voivodeship, Poland · Hybrid
At JTI we celebrate differences, and everyone truly belongs. 46,000 people from all over the world are continuously building their unique success story with us. 83% of employees feel happy working at JTI. To make a diffe…
Skills: Payment Processing, P2P Process, SAP, Banking Platforms, Analytical Skills
Warsaw, Masovian Voivodeship, Poland · Hybrid
SUPPLY CHAIN INTERN Warsaw, Poland We are looking for a Supply Chain Intern to join our HQ in Warsaw for a 6 months internship. RESPONSIBILITIES Your main focus : Creation and distribution of internal reports Co-manageme…
Skills: Excel, Polish Language, English Language, Analytical Skills, Communication Skills
Warsaw, Masovian Voivodeship, Poland · On-site
Company: PLJ FedEx Express Poland Sp. z o.o Address: ul. Wirazowa 35 Scheduled Weekly Hours: 40 Worker Type: Regular Posting Start Date 25-Jun-2026 Posting Close Date: 30-Jul-2026 Job Family: FXE-EU: Clearance Broker (ID…
Skills: Customs Clearance, Import and Export Documentation, Customer Service, MS Office, Data Entry
Warsaw, Masovian Voivodeship, Poland · Hybrid
At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, al…
Skills: Chargeback Management, Merchant Dispute Resolution, Visa and Mastercard Rules, Analytical Skills, Microsoft Office
Warsaw, Masovian Voivodeship, Poland · Hybrid
Company:Oliver Wyman Description: Oliver Wyman, a Marsh (NYSE: MRSH) business, is a management consulting firm driven by deep industry insight, bold innovation, and a collaborative approach that cuts through complexity t…
Skills: Calendaring, Travel Arrangement, Expense Reporting, CRM, Client Support
Warsaw, Masovian Voivodeship, Poland · On-site
$104k–$141k/yr
Hiring Range: zł103,800.00 - zł141,200.00 Short Term Incentive at target (actual payout may vary based on performance): 7.5% Benefits: Health Insurance, Life & Accident Insurance, Supplementary Pension Plan (Pracownicze …
Skills: Intermodal Management, Rail Flow Analysis, Cost Saving, Container Tracking, Data Integrity
Warsaw, Masovian Voivodeship, Poland · Hybrid
Company:Oliver Wyman Description: Oliver Wyman, a Marsh (NYSE: MRSH) business, is a management consulting firm driven by deep industry insight, bold innovation, and a collaborative approach that cuts through complexity t…
Skills: Calendaring, Travel Arrangement, Expense Reporting, CRM, Client Support
Warsaw, Masovian Voivodeship, Poland · Hybrid
At Roche you can show up as yourself, embraced for the unique qualities you bring. Our culture encourages personal expression, open dialogue, and genuine connections, where you are valued, accepted and respected for who …
Skills: Workday, Polish Labour Law, HR Generalist Knowledge, Customer Service, Google Suite
Warsaw, Masovian Voivodeship, Poland · On-site
At M&G our purpose is to give everyone real confidence to put their money to work. As an international savings and investments business with roots stretching back more than 170 years, we offer a range of financial produc…
Skills: Office Administration, Reception Management, English Language Proficiency, MS Office, Time Management
Warsaw, Masovian Voivodeship, Poland · On-site
$105k–$140k/yr
Join our team and play a key role in supporting vendor data management and operational excellence. As a Business Analysis & Reporting Specialist, you will help drive process integrity and compliance while collaborating w…
Skills: Vendor Data Management, SAP HANA ERP, Vendor Onboarding, KYC Processes, Reference Data Operations
Warsaw, Masovian Voivodeship, Poland · On-site
$5k–$6k/mo
Opis firmy Radisson Hotel Group jest jedną z największych na świecie grup hotelowych, posiadającą dziewięć wyróżniających się marek hotelowych i ponad 1160 hoteli w +95 krajach, działających i będących w trakcie rozwoju.…
Skills: Customer Service, English Proficiency, Polish Proficiency, MS Office, IT Systems
Warsaw, Masovian Voivodeship, Poland · On-site
$5k–$6k/mo
Opis firmy Radisson Hotel Group jest jedną z największych na świecie grup hotelowych, posiadającą dziewięć wyróżniających się marek hotelowych i ponad 1160 hoteli w +95 krajach, działających i będących w trakcie rozwoju.…
Skills: Customer Service, English Proficiency, Polish Proficiency, MS Office, IT Systems
Warsaw, Masovian Voivodeship, Poland · On-site
Location: Warsaw We Are: RTB House is a next-generation performance demand-side platform (DSP) that uses proprietary Deep Learning AI algorithms to help brands grow. The company is the market leader in driving performanc…
Skills: Office Administration, Vendor Management, Communication Skills, Problem Solving, Attention To Detail
Warsaw, Masovian Voivodeship, Poland · On-site
Company Description Milestone One is a Site Enabling Services organization with global headquarters in Zug, Switzerland. We understand what clinical study sites need and our overall mission is to support sites in stronge…
Skills: ICH-GCP, Clinical Trial Coordination, Patient Enrollment Tracking, EDC Systems, Regulatory Documentation
Warsaw, Masovian Voivodeship, Poland · On-site
Company Description IFS is a billion-dollar revenue company with 5000+ employees on all continents. We deliver award winning enterprise software solutions through the use of embedded digital innovation and a single cloud…
Skills: Renewal Management, Commercial Numeracy, Excel, CRM Systems, ACV Calculation
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
The role focuses on data entry into Conflicts and Accounting System software and administrative tasks for opening new matters in Intapp. Responsibilities include assigning matter numbers, performing quality control on requests, and assisting with database clean-up.
Candidates must be Polish citizens or residents with the right to work in Poland and possess an excellent command of English. A minimum of 2 years of experience as an assistant or legal assistant, preferably within a law firm or professional services organization, is required.
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Conflicts & Intake Team as an Intake Specialist located in our Warsaw Center of Excellence office (remote)
This position’s primary responsibility is regarding the data entry of information into the Conflicts and Accounting System software. This individual will also assist on other projects as assigned to include: database clean-up, closing of new clients, and responding to inquiries from clients (namely from secretaries). This role will report to the Intake Manager.
Key Responsibilities:
Assisting with the administrative tasks associated with opening new matters in the Intapp system
Ensuring accurate and timely completion of assigned tasks
Assisting with monitoring back office processes in terms of opening of new matters in Intapp and other databases as required
Assigning matter numbers to various matters including multi-matter requests, notarial requests and legal matter requests
Checking matter number lists for correct matter number assignment depending on matter type
Performing quality control on request, finding missing information on matter names, parties in a matter, billing information, etc.
Assisting with other intake projects and tasks as assigned
Be a Polish citizen living in Poland or a foreign national living in Poland with the right to work in Poland without a work permit
Have an excellent command of both written and spoken English (working in an English-speaking environment only)
Have at least 2 years of experience as an assistant or legal assistant, preferably in a law firm environment or other professional services organization
Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others
Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
Have strong analytical, problem-solving, communication and team-work skills
High attention to detail, outstanding organizational skills and the ability to manage time effectively
More than 3,100 attorneys serving clients in 51 locations in the U.S., Europe, the Middle East, Latin America, and Asia
Greenberg Traurig, LLP has more than 3,100 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm’s broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI “Best of the Best Recommended Law Firm” by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com.
Offices: One Vanderbilt Ave., New York, New York 10017, US
There are currently 274 open administrative positions in Warsaw, Poland listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Elavon, JLL, Citi, JTI, Bosch, among others. Browse the listings above to see every active employer.
Yes — 172 of the 274 open administrative positions offer remote or hybrid work (18 remote, 154 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
