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Administrative Jobs in Vaughan, Canada (Now Hiring) — 83 open

Bloom Care Solutions logoBloom Care Solutions

Operations Manager

Vaughan, Ontario, Canada · On-site

$55k–$65k/yr

Senior

Operations Manager As an Operations Manager you will lead and guide a team of Care Experience Coordinators that support Bloom’s Digital Health and Home Care Services. In this leadership role you will optimize the effecti…

Skills: Team Leadership, Staff Scheduling, Performance Management, Resource Allocation, Business Development

VetStrategy logoVetStrategy

Client Care Agent

Vaughan, Ontario, Canada · Remote Solely

$40k–$50k/yr

Mid level

Position Overview The role of the Client Care Agent (CCA) is to be the liaison between our clinics and clients through the Client Care Centre. This role will be remote. Reporting Structure This position reports to Lead, …

Skills: Customer Service, Inbound Calls, Outbound Calls, Problem Solving, Active Listening

Clearway Construction logoClearway Construction

Technical Proposal Writer/Coordinator

Vaughan, Ontario, Canada · On-site

$55k–$80k/yr

Mid level

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to…

Skills: Technical Proposal Writing, RFP Analysis, Construction Work Plans, Project Coordination, Reading Construction Drawings

Pfaff Automotive Partners logoPfaff Automotive Partners

Warranty Administrator

Vaughan, Ontario, Canada · On-site

$45k–$70k/yr

Mid level

Warranty Administrator - Audi Vaughan, Vaughan, ON L4K 2M9 At Pfaff Automotive Partners, we're a passionate team dedicated to delivering outstanding automotive experiences. We are searching for a customer service driven …

Skills: Warranty Administration, CDK, One-Eighty, Microsoft Excel, Microsoft Office

Global Elite Consultants logoGlobal Elite Consultants

Work From Home - Enrollment Specialist

Vaughan, Ontario, Canada · Remote Solely

Entry level

Join a fast-growing, tech-driven organization looking for innovative individuals to help take the team to the next level. Typical day-to-day tasks include: • Conducting virtual consultations with clients. • Assessing cli…

Skills: Virtual Consultations, Needs Assessment, Client Relationship Management, Administrative Tasks, Appointment Setting

GFL Environmental Inc. logoGFL Environmental Inc.

AP Associate, Vendor Reconciliation

Vaughan, Ontario, Canada · On-site

Mid level$5.2B raised

Ready to elevate your career? GFL is expanding! We are officially hunting for our next AP Associate, Vendor Reconciliation in Vaughan —someone ready to bring fresh ideas and grow alongside a dynamic team. About Us GFL is…

Skills: Vendor Reconciliation, Accounts Payable, Financial Discrepancy Resolution, Excel Pivot Tables, Excel VLOOKUPs

Sonepar USA logoSonepar USA

Accounts Payable Associate

Vaughan, Ontario, Canada · On-site

Mid level

About Us: Robertson Electric Wholesale is a highly regarded Electrical Distributor in Canada. Robertson has demonstrated steady and secure growth since many years, proving to be a dominant player in the industries we ser…

Skills: Accounts Payable, Microsoft Excel, Invoice Processing, Vendor Statement Reconciliation, Time Management

Global Elite Consultants logoGlobal Elite Consultants

Work From Home - Client Benefits Representative

Vaughan, Ontario, Canada · Remote Solely

Entry level

Join a fast-growing, tech-driven organization looking for innovative individuals to help take the team to the next level. Typical day-to-day tasks include: • Conducting virtual consultations with clients. • Assessing cli…

Skills: Virtual Consultations, Needs Assessment, Client Relationship Management, Administrative Tasks, Appointment Setting

TD logoTD

Customer Experience Associate

Vaughan, Ontario, Canada · On-site

$22/hr–$28/hr

Entry level$4.8B raised

Work Location: Woodbridge, Ontario, Canada Hours: 15 Line of Business: Personal & Commercial Banking Pay Details: $22.50 - $28.33 CAD TD is committed to providing fair and equitable compensation opportunities to all coll…

Skills: Financial Transactions, Customer Experience, Banking Solutions, MS Office, Time Management

Westlake logoWestlake

Associate Customer Service- Contract

Vaughan, Ontario, Canada · On-site

Mid level$1.2B raised

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which…

Skills: Order Processing, Customer Service, JDE, SOX Compliance, Shipment Tracking

Global Elite Consultants logoGlobal Elite Consultants

Work From Home - Client Services Associate

Vaughan, Ontario, Canada · Remote Solely

Entry level

Join a fast-growing, tech-driven organization looking for innovative individuals to help take the team to the next level. Typical day-to-day tasks include: • Conducting virtual consultations with clients. • Assessing cli…

Skills: Virtual Consultations, Client Needs Assessment, Relationship Management, Administrative Tasks, Appointment Setting

Lynden Logistics logoLynden Logistics

Account Service Representative - Bilingual

Vaughan, Ontario, Canada · On-site

$45k–$60k/yr

Mid level

Lynden Healthcare is a leader in third-party logistics solutions for the healthcare industry, serving both human and animal health. We take pride in our work, knowing that providing dependable service can impact people&r…

Skills: Customer Service, Bilingual Communication, English, French, Order Entry

Lynden Logistics logoLynden Logistics

Account Service Representative - Bilingual

Vaughan, Ontario, Canada · On-site

$45k–$60k/yr

Mid level

Lynden Healthcare is a leader in third-party logistics solutions for the healthcare industry, serving both human and animal health. We take pride in our work, knowing that providing dependable service can impact people&r…

Skills: Customer Service, Bilingual Communication, English, French, Data Entry

Alta Equipment Company logoAlta Equipment Company

Used Equipment Sales Coordinator

Vaughan, Ontario, Canada · On-site

$56k–$60k/yr

Mid level$536M raised

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-wi…

Skills: Order Processing, Inventory Management, Customer Service, Microsoft Outlook, Microsoft Word

Pfaff Automotive Partners logoPfaff Automotive Partners

Junior Service Advisor

Vaughan, Ontario, Canada · On-site

$45k–$55k/yr

Entry level

Junior Service Advisor - Woodbridge Hyundai, Woodbridge, ON L4L 9C3 At Woodbridge Hyundai, we're a passionate team dedicated to delivering outstanding automotive experiences. We are searching for a customer service drive…

Skills: Customer Service, Problem Solving, Communication Skills, CDK Experience, Numerical Aptitude

Bayshore HealthCare logoBayshore HealthCare

Client Service Coordinator - Casual

Vaughan, Ontario, Canada · On-site

Mid level

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of C…

Skills: Customer Service, Scheduling, EMR Software, Procura, Medical Terminology

Bayshore HealthCare logoBayshore HealthCare

Client Service Coordinator - Fulltime

Vaughan, Ontario, Canada · Hybrid

Mid level

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of C…

Skills: Customer Service, Scheduling, EMR Software, Procura, Medical Terminology

Anatolia logoAnatolia

Customer Service Representative

Vaughan, Ontario, Canada · On-site

$48k–$50k/yr

Mid level

Anatolia Tile & Stone is a leading importer and distributor of ceramic and stone tile and is a major supplier to some of the largest distributors throughout the United States and Canada. Based in Toronto, Anatolia Tile &…

Skills: Customer Service, Order Entry, Logistics Coordination, Account Management, Data Entry

CMP Group Ltd. logoCMP Group Ltd.

Customer Service Representative

Vaughan, Ontario, Canada · Hybrid

$45k–$50k/yr

Mid level

We are seeking a Customer Service Representative to join the team in our Vaughan, ON location. The Customer Service Representative will provide an exceptional customer experience to our internal and external customers. A…

Skills: Customer Service, Order Processing, E-Commerce Portals, CRM Systems, Microsoft Office

Wyse Meter Solutions Inc. logoWyse Meter Solutions Inc.

Summer Student- Client Success

Vaughan, Ontario, Canada · Hybrid

$19/hr–$20/hr

Entry level

Job Title: Summer Student- Bulk Bills Project Reports to: Enrolment Manager, Client Success POSITION SUMMARY The Summer Students will work closely with the Client Success team to support the Bulk Bills project through da…

Skills: Data Analysis, Process Documentation, Reporting, Project Tracking, Client Communication

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Showing 1–20 of 83

Bloom Care Solutions logo

Operations Manager

Bloom Care Solutions

Vaughan, Ontario, Canada • On-site

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Senior

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  • $55k–$65k/yr
  • Full-time
  • Posted 1d ago
  • ~40 hrs/week

Responsibilities

Lead and guide a team of Care Experience Coordinators to optimize the efficiency of Digital Health and Home Care Services. Manage intake coordination, staffing schedules, and business development with third-party referral sources.

Requirements

Requires a leader capable of mentoring staff, managing performance reviews, and handling complex scheduling for field staff. Must be able to act as an on-call manager and collaborate with HR and payroll departments.

Full job description

Operations Manager

As an Operations Manager you will lead and guide a team of Care Experience Coordinators that support Bloom’s Digital Health and Home Care Services. In this leadership role you will optimize the effectiveness and efficiency of the team, creating an environment that is conducive to individual and team growth through coaching, mentoring and engaging staff. You will drive your team’s effectiveness on supporting Bloom’s mandate of providing patients, families, Care Pro’s, and Partners with the Best Care Experience in the Home Health Care Sector.

Primary Duties:

Intake Coordination and Care Pro/Client Management:

  1. Develops master schedule and manages ongoing staffing needs, while ensuring an appropriate match between client and the abilities/restrictions of field staff (client satisfaction calls within 24 hrs of first shift)
  2. Communicate with field staff and your team of coordinators to ensure excellent customer service to all clients
  3. Work closely with HR to recruit, train, develop and plan the succession of high performing, client focused intake coordinators.
  4. Lead team meetings, capacity planning, resource allocation and reporting on performance
  5. Maintain the Performance Management process including accessing skills gaps, developing and delivering training support, providing ongoing mentorship and coaching and delivering performance reviews and weekly check-ins
  6. Organize appropriate coverage of field staff in instances of vacations, leaves of absence, illness or injury
  7. Monitor and maintain attendance management program
  8. Provide daily, weekly, and monthly reports on various metrics related to the role such as missed care, referral acceptance etc. to internal office
  9. Create and maintain the client assignments for all the coordinators by geography, contract etc.
  10. Minimize overtime of field staff
  11. Support field-staff outside office hours as On-call Manager (occasional evening and weekends) in order to provide assistance and direction in case of an emergency
  12. Provide coordination coverage as appropriate when short staffed and during peak times

Business Development

  1. Expand our contract with OHaH and 3rd party referral sources
  2. Liase with OHaH on a weekly basis and be involved in meetings as required to build relationships with OHaH representatives
  3. Provide reports as needed to OHaH and 3rd party referrals
  4. Work with clinical managers to ensure they remain up to date and bring ideas forward for continuous improvement policies, procedures, and company practices including overtime reduction strategies, field staff shortage strategies

Additional Duties:

  1. Implement innovative and efficient procedures/strategies in areas of recruitment, placements, administrative tasks and interviews for time-management purposes and to stay within pre-set deadlines and budgets
  2. Document SOP’s for the intake coordination team for future training purposes
  3. Collaborates with payroll and HR department to handle field staff inquiries such as payroll issues, letters of employment and leave management
  4. Mitigate, handle and document, all client and field staff concerns in a timely manner and, as appropriate, notify managers
  5. Maintain confidentiality of all clients, staff, and company information at all times
  6. Responsible for completing Incident Reports for all direct reports and field staff who injure themselves on the job within 24 hours of the incident and notifying your direct manager and HR.

Salary range: $55k-$65K based on experience.

In compliance with Bill 190 (October 28, 2024), Bloom Care Solutions confirms that this posting represents an existing vacancy within our organization.

Bloom Care Solutions uses artificial intelligence–enabled technology in our recruitment and hiring process to assist with tasks such as screening and evaluating candidates; these tools are used in compliance with applicable Ontario employment legislation, and all hiring decisions are made by human decision-makers.

Bloom Care Solutions is an Equal Opportunity Employer. In accordance with AODA (Accessibility for Ontarians with Disabilities Act, 2005), Bloom Care Solutions will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If you require disability-related accommodations, please inform the Human Resources staff. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to providing a diverse and inclusive workplace.

Any suspicious fraudulent job posts may be reported to our HR Department.

Related keywords

Home Health CareDigital HealthIntake CoordinationStaffing ManagementPerformance ManagementSOPOHaHAODABill 190Care ExperienceResource AllocationClient SatisfactionIncident ReportingCapacity Planning

About Bloom Care Solutions

LinkedInVisit site

A Better Care Experience.

Industry
Wellness and Fitness Services
Company size
51-200 employees
Founded
2018
Headquarters
Toronto, Ontario
LinkedIn followers
1,504

Blooms Mission is to provide people with a Better Care Experience, better transparency, better communication, and better access to quality care in the community and at work.

Offices: Toronto, Ontario l4k5e1, CA

home healthinjury managementcommunity healthPersonal Support WorkersNursingand Nurse TriageHealth CareCommunitiesWellnessNursing and Residential Care
View all jobs at Bloom Care Solutions

Frequently asked questions

How many Administrative jobs are open in Vaughan, Canada right now?

There are currently 83 open administrative positions in Vaughan, Canada listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Vaughan, Canada?

Companies currently hiring include Pfaff Automotive Partners, AWIN Group of Dealerships, Clearway Construction, Dentsply Sirona, Westlake, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Vaughan, Canada?

Yes — 13 of the 83 open administrative positions offer remote or hybrid work (5 remote, 8 hybrid).

How do I apply for Administrative jobs in Vaughan, Canada?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative jobs in other cities

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Other jobs in Vaughan, Canada

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