Administrative Jobs in Scottsdale, AZ (Now Hiring) — 502 open — Page 11

At McCarthy Holthus, and our affiliate companies, we have years of expertise in representing financial institutions across a wide range of banking law matters, and we’re looking for passionate, driven candidates to join our dynamic team! With offices in Arizona, Arkansas, California, Colorado, Nebraska, Nevada, New Mexico, Oregon, Texas, and Washington, we offer opportunities across multiple locations.

Our workplace is more than just a job – it’s a supportive, collaborative environment where your contributions truly matter. You’ll be part of a team that values hard work, creativity, and dedication, while enjoying a strong sense of community. We offer performance-based bonuses, competitive compensation, and a range of incentives that reward your success. Plus, with generous benefits, enhanced employer contributions, and paid time off, we prioritize your well-being and work-life balance.

Summary: 

 Provides administrative and case-management support to attorneys, helping ensure matters are handled efficiently and deadlines are met. Responsibilities include preparing legal documents, managing court filings, maintaining case files, communicating with clients, and coordinating schedules. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced legal environment.

Key Responsibilities: 

• Maintain and organize physical and electronic case files to ensure accuracy and accessibility.
• Monitor and calendar court dates, filing deadlines, hearings, and other important events.
• Communicate with clients, courts, opposing counsel, vendors, and third parties regarding case status and scheduling.
• Schedule appointments, depositions, mediations, hearings, and attorney meetings.
• Assist with case intake, opening new matters, and maintaining client records.
• Request, receive, and organize records, evidence, and other case-related documents.
• Conduct basic legal and factual research as directed by attorneys.
• Prepare document productions, discovery responses, exhibits, and trial or hearing binders.
• Track attorney time, assist with billing activities, and process client invoices when applicable.
• Ensure compliance with firm procedures, court rules, and document retention requirements.
• Provide general administrative support, including answering phones, managing correspondence, and handling incoming and outgoing mail.
•  May perform other duties as assigned to support department goals.
• May occasionally work extended hours based on operational needs.

Experience and Skills:

• Organization and Time Management – Ability to manage multiple deadlines, cases, and priorities simultaneously.
• Attention to Detail – Ensuring accuracy in legal documents, filings, and calendaring.
• Communication Skills – Professional written and verbal communication with clients, attorneys, courts, and opposing counsel.
• Customer Service Orientation – Maintaining positive and professional client relationships.
• Problem-Solving Ability – Identifying issues and proactively finding solutions.
• Adaptability and Flexibility – Responding effectively to changing priorities and urgent matters.
• Confidentiality and Discretion – Handling sensitive client and firm information appropriately.
• Teamwork and Collaboration – Working effectively with attorneys, paralegals, and support staff.
• Professionalism – Maintaining a courteous, dependable, and professional demeanor.
• Critical Thinking – Evaluating information and anticipating potential issues or needs.
• Initiative – Taking ownership of tasks and following through with minimal supervision.
• Stress Management– Remaining organized and effective in a fast-paced environment.
• Legal Document Preparation – Drafting, formatting, proofreading, and revising legal documents and correspondence.
• Court Filing Procedures – Knowledge of state and federal court filing requirements, including e-filing systems.
• Case Management Software – Experience with legal practice management and case management platforms.
• Document Management Systems – Organizing and maintaining electronic and physical case files.
• Microsoft Office Suite – Proficiency in Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.
• Calendaring and Docketing – Tracking deadlines, hearings, court appearances, and litigation schedules.
• Legal Research Tools – Familiarity with legal research databases and online court resources.
• Discovery and Records Management – Assisting with document production, subpoenas, and records requests.
• Data Entry and Database Management – Maintaining accurate client and case information.
• Billing and Timekeeping Software – Entering attorney time, generating invoices, and tracking expenses.
• Electronic File Management – Scanning, indexing, organizing, and retrieving electronic records.
• Technology Proficiency – Ability to learn and effectively use legal technology and office systems.

Qualifications: 

•  High school diploma or equivalent required; Associate’s degree or Paralegal Certificate preferred.
• Minimum of 2+ years of experience as a Legal Assistant, Administrative Assistant, or similar role in a legal environment.
• Strong knowledge of legal terminology, court procedures, and document preparation.
• Experience with electronic court filing systems in state and/or federal courts.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and Adobe Acrobat.
• Excellent written and verbal communication skills.

Work Schedule:

The work week is typically Monday through Friday, with business hours from 8:00 AM to 5:00 PM. Employees are required to be onsite 2-3 days per week following a 90-day training period and upon management approval.

Salary Range:

The salary for this position typically ranges from $25.00-29.00 an hour, depending on qualifications, experience, and other factors. Please note that the final offer may differ based on the candidate's specific qualifications, skills, and experience, as well as internal equity and business needs.

Benefits:

McCarthy Holthus, and affiliated companies promote work/life balance with a robust wellness program, PTO, remote work, and flexible schedules (when available). Full-time employees become eligible for benefits following a 30-day waiting period, with benefit offerings that include medical, dental, vision, life, AD&D, EAP, STD, and LTD. Additionally the firm provides parental leave for both primary and non-primary caregivers as well. Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and short and long-term care insurances, as well as a 401(k)-retirement plan with a company match. Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

Security Requirement:

While performing the duties of this job, the employee is required to ensure the security and confidentiality of all sensitive information, including but not limited to threats or hazards to the security or integrity of sensitive information that could result in any harm or inconvenience to any customer, employee or company.

Work Environment:

A corporate office environment with a professional setting, characterized by a quiet to moderate noise level. Employees may work in individual or shared workspaces, with standard office equipment such as computers, printers, and telephones. Occasional meetings, collaborative discussions, and business activities may contribute to variations in noise levels.

Next Steps:

Ready to take the next step? Apply now and be part of our thriving team! 

Career Center | Recruitment

Notices:

The above information on this job description is designed to indicate the general nature and level of work performed by incumbents. Other duties and responsibilities not specifically described may be assigned from time to time, consistent with the knowledge, skills, and abilities of the incumbent.

McCarthy Holthus is an Equal Opportunity Employer. We are committed to providing a work environment free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to creating an inclusive environment for all employees.

Qualified applicants with a criminal history will be considered pursuant to the San Diego County Fair Chance Ordinance, the California Fair Chance Act, and other applicable state or local laws. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made. After making a conditional offer and running a background check, if there are concerns about a conviction directly related to the job, you will be given the chance to explain the circumstances, provide mitigating evidence, or challenge the accuracy of the background report. For more information about the Fair Chance Ordinance, visit the San Diego County Office of Labor Standards and Enforcement webpage.

As part of our commitment to maintaining a lawful and compliant workforce, we participate in the E-Verify program. All candidates who accept a job offer will be required to complete the E-Verify process to verify their employment eligibility in the United States.

Applications will be accepted until 6/8/26.