New York, New York, United States · Hybrid
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The Administrative Aide provides clerical and general office support for the NYU School of Professional Studies events team. Responsibilities include managing communications, processing contracts and invoices, and providing on-site support for conferences and special programs.
Candidates must have a high school diploma and at least 3 years of office experience, with proficiency in word processing and database applications. Flexibility to work early mornings, evenings, and weekends for event support is required.
The Office of Events at NYU's School of Professional Studies is seeking an Administrative Aide to serve as a key member of the school's events team. The Aide will perform a wide range of clerical and general office duties, including those of a confidential nature. This individual will provide an array of support prior to and at SPS events and conferences, helping to ensure that events run smoothly. The Aide will prioritize office activities and delegate work to student and/or casual employees. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose communications on own initiative or in response to requests for information. Use Microsoft Office and Google Suite applications, demonstrating intermediate to advanced-level functions and update and track department work using project management software. Modify and/or create databases and complex spreadsheets. Process contracts and prepare, track and maintain records of purchase orders, invoices and payments. Must be available to work occasional early mornings, evenings after normal business hours, and weekends in support of school events, conferences, and special programs. Duties of this position also includes occasional travel. Flexibility to adjust work schedules based on event and conference needs is required, as is attendance at on-site events and conferences, including setup and breakdown activities before and after events.
Required Education:High School diploma or equivalent.Required Experience:3 years of office experience. Experience providing a high level of customer service.Preferred Experience:2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).Required Skills, Knowledge and Abilities:Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.Preferred Skills, Knowledge and Abilities:Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.
In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
Since 1934, the NYU School of Professional Studies (NYU SPS) has been a deeply respected institution of higher education that is grounded in applied learning. From its early years, training returning World War II veterans to fulfill the nation’s urgent need for skilled technical workers, it has evolved into a professional education powerhouse that offers 20 graduate degrees, 14 bachelor’s degrees for undergraduate students, four associate’s degrees, and a plethora of continuing education courses and credentials.
NYU SPS is a thought leader, and serves as an incubator for new ideas in industries that are constantly changing. We prepare students for in-demand jobs in fields including real estate, hospitality and tourism; global affairs; global sports management; publishing; marketing and public relations; project management; executive coaching and organizational consulting, human capital management; information technology, management and systems; translation; publishing and professional writing. NYU SPS is focused on building skills that open doors to opportunities in emerging fields and global markets. NYU SPS faculty members are leading experts in their areas of discipline, with a hands-on approach that encourages students to push beyond their limits and to break new ground.
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.
NYU London, an affiliate of New York University, aims to create a study abroad programme of exceptional quality for its students, offering around 450-500 undergraduate students per semester (and a small number of graduate students) the opportunity to spend one semester or more living in London whilst studying for NYU accredited courses. The programme includes a group of first-year students beginning their college career in London. Students at NYU London take advantage of a wide range of academic programs complemented by the rich cultural experience of living in one of Europe’s most storied cities. Specialized programs are available in Africana studies, art and architecture, business, mathematics, British literature and writing, pre-health, and psychology. Courses in math, biology, chemistry, and physics accommodate students whose schedules might not otherwise allow for a semester of global study. Additionally, NYU is the only institution in London to offer science courses approved by the American Medical College Application Service (AMCAS) for medical school admittance. NYU London encourages students to enroll in for-credit internships with key institutions in fields including marketing, finance, media, law, politics, health, and theatre.
Offices: Bloomsbury, London, London WC1B, GB
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