New York, New York, United States · On-site
$66k–$70k/yr
Job DetailsJob Location: HeartShare Human Svs, 330 Jay St 29th FL, Brooklyn, NY,11201 - BROOKLYN, NY 11201Position Type: Full-TimeEducation Level: High School Diploma or EquivalentSalary Range: $66,300.00 - $70,000.00 Sa…
Skills: Onboarding, Background Checks, Compliance, Data Entry, I-9 Verification
New York, New York, United States · On-site
Overview Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities…
Skills: Mail Handling, Package Dispatching, Customer Service, Inventory Management, Copy Center Operations
New York, New York, United States · On-site
$18/hr–$25/hr
Job DetailsJob Location: New York, NY 10001Position Type: Full TimeSalary Range: $18.50 - $25.95 HourlyJob Shift: Day The Union Health Center (UHC) is seeking a Full-Time Medical Assistant to join our Team UHC’s Ba…
Skills: Phlebotomy, Vital signs measurement, Electronic Medical Records (EMR), Patient triage, Medication review
New York, New York, United States · On-site
$33/hr–$37/hr
About Stylitics Stylitics is a retail AI platform powering real-world, repeatable success for dozens of enterprise retailers. More than 100 million shoppers each month engage with our AI-driven outfitting, product discov…
Skills: Payroll Administration, Onboarding, Offboarding, Recruiting Coordination, Employee Support
New York, New York, United States · On-site
$8k–$9k/mo
Who are we? HERO NYC is the premium experiential brand for the next era of immersive storytelling. Our stories build from epic characters, inviting guests to step into the far future with spatial audio and video, set aga…
Skills: Project Management, Event Management, Partnership Management, Experiential Production, Community Engagement
New York, New York, United States · Remote OK
Join Us at TailorMed – Transforming Healthcare Affordability At TailorMed, we’re on a mission to eliminate barriers across the entire medication journey—from affordability to access and adherence. As a pioneering force i…
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New York, New York, United States · On-site
$21/hr–$21/hr
Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs,…
Skills: Front Desk Management, Security Operations, Crisis Intervention, Client Intake, Confidentiality
New York, New York, United States · On-site
$25/hr–$25/hr
Original X Productions are the operators of worldwide location based entertainment experiences including The FRIENDSTM Experience and Hershey Super Sweet Adventure. We are looking for staff who are passionate, exhibit th…
Skills: Communication, Organization, Multitasking, Problem solving, Customer service
New York, New York, United States · On-site
$22/hr–$22/hr
Job DetailsJob Location: Jamaica, NY 11435Position Type: Full TimeEducation Level: High SchoolSalary Range: $22.00 - $22.00 HourlyTravel Percentage: Up to 25%Job Shift: AnyPosition Summary The Assistant Residential Manag…
Skills: Leadership, Staff Supervision, Problem Solving, Conflict Resolution, Interpersonal Communication
New York, New York, United States · Hybrid
Overview The Financial Counselor is part of the Financial Investigation Department that serves all locations within OBH and is a key liaison between patients and the revenue cycle departments. The counselor interviews pa…
Skills: Financial Counseling, Insurance Verification, Patient Access, Revenue Cycle Operations, Medicaid Enrollment
New York, New York, United States · On-site
$45k–$60k/yr
Job Description About HPD: The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yor…
Skills: Communication Skills, Active Listening, Time Management, Organization Skills, Troubleshooting
New York, New York, United States · Hybrid
$55k–$63k/yr
Job Description ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST ARE ELIGIBLE TO APPLY. Division/Program Summary: The Bureau of Public Health…
Skills: Office Management, Staff Supervision, Quality Assurance, Personnel Training, Correspondence Drafting
New York, New York, United States · On-site
$63k–$80k/yr
Job Description About The Agency: The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods be…
Skills: Project Management, Microsoft Excel, Microsoft Access, Business Intelligence, Analytical Thinking
New York, New York, United States · Hybrid
$63k–$80k/yr
Job Description The Bureau of Human Resources and Labor Relations is seeking to hire a Talent Acquisition Specialist to join its team to support and enhance the agency's recruitment efforts. DUTIES WILL INCLUDE BUT NOT B…
Skills: Recruitment Strategy, Sourcing, Virtual Hiring Fairs, Interviewing, Employer Branding
New York, New York, United States · Hybrid
Job Description The Bureau of Alcohol and Drug Use (BADU) works to close gaps and reduce overall morbidity and mortality related to alcohol and substance use among New Yorkers. BADU develops, implements, and evaluates in…
Skills: Substance Use Knowledge, Harm Reduction Practice, Oral Communication, Written Communication, Organizational Skills
New York, New York, United States · Hybrid
$17/hr–$18/hr
Job Description The mission of the BPHC is to promote a healthy community by providing New Yorkers with the resources needed to make informed and empowered health decisions; identify and treat tuberculosis, provide immun…
Skills: Community Outreach, Administrative Support, Data Entry, Quality Assurance, Strategic Planning
New York, New York, United States · On-site
$45k–$60k/yr
Job Description About the Agency: The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods be…
Skills: Communication Skills, Customer Service, Computer Proficiency, Bilingualism, Case Management
New York, New York, United States · On-site
$165k–$175k/yr
Job Description NOTE: This position is open only to current City of New York employees serving in a permanent Civil Service title of Administrative Staff Analyst or Administrative Manager. To be considered for this posit…
Skills: Human Resources Management, Labor Relations, Workforce Strategy, Employee Engagement, Organizational Development
New York, New York, United States · Hybrid
$38k–$45k/yr
Job Description *Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. * **This p…
Skills: Customer Service, Communications, Organizational Skills, Data Processing, Record Maintenance
New York, New York, United States · Hybrid
$38k–$57k/yr
Job Description *Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply. **This pos…
Skills: Customer Service, Communications, Organizational Skills, Data Processing, Record Maintenance
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The Onboarding Specialist manages the end-to-end onboarding process for new hires, including background checks and document verification. They ensure compliance with local, state, and federal laws while maintaining communication with hiring managers and updating HRIS systems.
A high school diploma and 2 years of onboarding experience are required, while a bachelor's degree is preferred. Candidates must possess strong organizational skills, familiarity with employment laws, and proficiency in HRIS and Microsoft Office.
Job DetailsJob Location: HeartShare Human Svs, 330 Jay St 29th FL, Brooklyn, NY,11201 - BROOKLYN, NY 11201Position Type: Full-TimeEducation Level: High School Diploma or EquivalentSalary Range: $66,300.00 - $70,000.00 SalaryTravel Percentage: Up to 25%Job Shift: DayThe Onboarding Specialist is responsible for ensuring candidates experience a seamless transition during the onboarding process. Reporting to the Onboarding Manager, the onboarding specialist will effectively manage candidates onboarding documents and ensure background checks are handled timely and accurately.
Primary Responsibilities and Essential Functions of Position:
Processes the entire background checks for all new hires which includes, but not limited to registration for fingerprinting appointment, submission of SEL, SCR, MHL and other required background checks.
Review the completed onboarding packets and verify that all necessary information are filled completely and accurately in the system to ensure compliance with all local, state and federal laws.
Complete data entry of new hire information to activate newly hired staff in the Paycom system, and update the compliance status of current staff in the governmental agency portals. (Ex. Justice Center, eJusticeNY, Criminal History Record Check, Office of Children and Family Services database)
Compiles and uploads all documentation into the Paycom system submitted by the new hires, which includes but not limited to employment application, diplomas/degrees, licenses, certifications, identification cards, and other required documentation in relation to employment.
Must ensure to conduct and complete I-9 Employment Eligibility Verification within three days from new hires start date. · Maintains open communication to different hiring managers and provides regular updates on the onboarding status for all new hires.
This position reports to the On-boarding Manager and will work side-by-side with members of the recruitment team. · Processes and distributes new employee identification cards.
Attend and assists the team with New Hire Orientation: may involve reserving room, preparing materials, and following up with obtaining any required documents from new hires.
Utilize the New Hire Checklist to verify all employee documents are received and completed accurately, background check clearances are obtained and uploaded, and data enter verifications of professional license, education, and PPD.
With the assistance of the recruiters and Director, conduct a Fair Chance Act Analysis and Safety Assessment as needed.
Qualifications
High School diploma or equivalent and 2 years of onboarding experience required
Bachelor's degree from four-year college or equivalent preferred
Strong interpersonal and communication skills.
Valid NYS ID required
Excellent follow-up and customer service skills.
Strong organizational skills, assertive, and able to work independently and collaboratively.
Ability to manage time effectively and determine priorities, scheduling and logistics skills with a strong attention to details.
Strong knowledge and familiarity with conducting and following up on various background checks, onboarding practices, employment laws, and compliance standards.
Ability to work in a team and take initiative, maintain flexibility, and creatively solve problems.
Personable. Builds and maintains good rapport with hiring managers across all programs.
Highly efficient using HRIS systems and office applications. [Microsoft Office365, Excel, Applicant Tracking System, Job Boards, (and Paycom a plus)]
Benefits
At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:
Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more
HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].
For over one hundred years, HeartShare has dedicated itself to improving the lives of people needing special services and support. The HeartShare team, now 2,100 employees and growing, helps individuals develop to their fullest potential and lead meaningful and enriched lives.
To learn more about HeartShare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook
HeartShare Human Services of New York | Homepage
HeartShare Human Services of New York nurtures and empowers children and adults with intellectual and developmental disabilities.
Heartshare nurtures and empowers children and adults diagnosed with intellectual and developmental disabilities, including autism spectrum disorders, through educational, life skills and vocational training, residential, case management, recreational, family support and health care services. Heartshare affiliates include The Heartshare School, which offers quality education and therapies to children with autism, Heartshare Wellness, which provides critical health services to those with developmental disabilities and case management to those with chronic conditions, and Heartshare St. Vincent’s Services (HSVS), which supports children, adults and families living in crisis due to experiences with poverty. Since its founding in 1914, Heartshare has expanded its reach to over 100 program sites in Brooklyn, Queens and Staten Island, as well as to 61 of the 62 New York counties through energy grants to low-income families. Heartshare is proud that 90% of all revenue goes directly to its programs and services. Heartshare is accredited by the Council on Accreditation of Services for Families and Children and is a Better Business Bureau Accredited Charity. For more information, visit http://www.heartshare.org/. Follow us on Twitter and Instagram @heartshare and like us on Facebook.
Offices: 330 Jay St, FL 29, Brooklyn, New York 11201, US
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