Jersey City, New Jersey, United States · On-site
$25/hr–$27/hr
About Us The Hyatt Regency on the Hudson located in downtown Jersey City sits on a beautiful pier overlooking the New York City Skyline. Our hotel is one of the oldest in the area and has great guest stories and experien…
Skills: General Ledger Reconciliation, Accounts Receivable, Credit Collection, Financial Reporting, Account Coding
Jersey City, New Jersey, United States · On-site
Canopy by Hilton's culture is defined by who we are and how we interact with each other, our guests, our partners, and our neighbors. Our culture, "Positively Yours," is much more than a slogan. It's our underlying attit…
Skills: Accounts Receivable, Accounts Payable, General Ledger, City Ledger Reconciliation, Credit Collection
Jersey City, New Jersey, United States · On-site
$57k–$72k/yr
Now that you’ve found the job description, what’s next? At Eastpak, JanSport and Kipling, we are three unique brands that embody the same spirit of self-expression and discovery. We’re built to resist whatever life throw…
Skills: Project Management, Sales Operations, Retail Marketing, Administrative Support, Communication
Jersey City, New Jersey, United States · On-site
Canopy by Hilton's culture is defined by who we are and how we interact with each other, our guests, our partners, and our neighbors. Our culture, "Positively Yours," is much more than a slogan. It's our underlying attit…
Skills: Accounts Receivable, Accounts Payable, General Ledger Reporting, Credit Collection, Financial Reconciliation
Jersey City, New Jersey, United States · On-site
$57k–$72k/yr
Now that you’ve found the job description, what’s next? At Eastpak, JanSport and Kipling, we are three unique brands that embody the same spirit of self-expression and discovery. We’re built to resist whatever life throw…
Skills: Project Management, Sales Operations, Retail Marketing, Administrative Support, Budget Management
Jersey City, New Jersey, United States · On-site
$105k–$145k/yr
Finance & Business Management optimizes business performance through expense management and delivery of key initiatives, while acting as a trusted advisor to leadership. The role of a Business Manager is dynamic, as it e…
Skills: Expense Management, Budget Planning, Forecasting, Financial Analysis, Project Management
Jersey City, New Jersey, United States · On-site
$17/hr–$19/hr
Join the Glowbar Team: Glowbar is reinventing the facial with custom, 30-minute treatments led by expert estheticians, designed to deliver results. Since launching in NYC in 2019, we’ve grown fast, with locations a…
Skills: Sales, Customer Service, Hospitality, Membership Sales, Client Retention
Jersey City, New Jersey, United States · On-site
Administrative Assistant Department: Governance & Administration Employment Type: Full Time Location: United States - Jersey City, NJ Description At Utilities One, we are driven by innovation, operational excellence, and…
Skills: Contract Administration, Compliance, Legal Support, English Communication, Russian Language
Jersey City, New Jersey, United States · Hybrid
Hiring Company Overview The JPI Group, on behalf of DNV Energy Services USA Inc. (“DNV”), is seeking a part time Office Manager. Our team supports the implementation of the utility-led Energy Efficiency Incentive program…
Skills: Office Management, Administrative Support, Health and Safety Management, Microsoft Word, Microsoft Excel
Jersey City, New Jersey, United States · On-site
Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault, and sell millions of record-setting collectibles, all while modernizi…
Skills: Dusting, Mopping, Vacuuming, Sanitation Practices, Inventory Management
Jersey City, New Jersey, United States · Hybrid
$50k–$95k/yr
Agency: Hearts & Science Job Function: Media Job Subfunction: Media Operations Job Description: Overview This is a position which will play a key role as the day-to-day liaison between the client, internal teams, & vendo…
Skills: Budget Management, Media Billing, Variance Analysis, Vendor Reconciliation, Excel Proficiency
Jersey City, New Jersey, United States · On-site
$30/hr–$33/hr
ABOUT GREYSTAR Greystar is a leading, fully integrated global real estate platform offering expertise in property management, investment management, development, and construction services in institutional-quality rental …
Skills: Property Management, Bookkeeping, Financial Reporting, Rent Collection, Yardi
Jersey City, New Jersey, United States · On-site
$24/hr–$27/hr
POSITION SUMMARY Organize, confirm, process, and conduct all guest check-ins/check-outs, room reservations, requests, changes, and cancellations. Secure payment; verify and adjust billing. Activate and file room keys. Pr…
Skills: Guest Relations, Reservation Management, Billing and Payments, Cash Handling, Customer Service
Jersey City, New Jersey, United States · On-site
$65k–$80k/yr
At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our busin…
Skills: Foreign Exchange Operations, Trade Entry, Trade Validation, Trade Settlement, Client Service
Jersey City, New Jersey, United States · On-site
$66k–$125k/yr
Job Description: The Role The Operations Repo Specialist is responsible for the seamless execution, settlement, and lifecycle management of repurchase agreement (Repo) transactions used for collateral reinvestment. This …
Skills: Trade Settlement, Collateral Management, Reconciliation, Break Resolution, Fail Management
Jersey City, New Jersey, United States · On-site
$19/hr–$24/hr
Overview Join the Vanguard Medical Group team in Jersey City, NJ - Medical Receptionist About Us: Vanguard Medical Group is an independent primary care group practice with 11 offices in Northern and Central New Jersey. O…
Skills: Patient Scheduling, Insurance Verification, Electronic Medical Records, Customer Service, HIPAA Compliance
Jersey City, New Jersey, United States · Hybrid
$60k–$115k/yr
Are you ready to make an impact at DTCC? Do you want to work on innovative projects, collaborate with a dynamic and supportive team, and receive investment in your professional development? At DTCC, we are at the forefro…
Skills: Operational Processing, Risk Management, Compliance, Client Services, Communication Skills
Jersey City, New Jersey, United States · On-site
$60k–$80k/yr
Title: Property Coordinator Location: East Rutherford, NJ (On-Site) Company Overview: Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager …
Skills: Property Management, Lease Abstracting, Insurance Compliance, Rent Collection, Vendor Management
Jersey City, New Jersey, United States · Hybrid
$61k–$86k/yr
The Securities & Derivatives Associate Analyst is a developing professional role. This role identifies policy and applies specialty knowledge in monitoring and assessing processes and data. Integrates established discipl…
Skills: Securities Transaction Processing, Derivative Operations, Debt Product Knowledge, Analytical Skills, Risk Assessment
Jersey City, New Jersey, United States · Hybrid
Armand Corporation is seeking a highly organized and detail-oriented Office Engineer to support a major transportation infrastructure program. This position is responsible for coordinating project documentation, supporti…
Skills: Project Documentation, Project Controls, RFI Management, Submittal Coordination, Technical Document Review
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Assist the Controller in managing hotel financial activities, safeguarding assets, and preparing financial reports according to GAAP. Responsibilities include managing city ledger accounts, processing invoices, and reconciling credit card and general ledger accounts.
A Bachelor's degree in Accounting and previous experience in hotel accounting are preferred. Candidates should possess strong organizational skills, attention to detail, and the ability to communicate effectively across different audiences.
Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization!
We value U.S. military experience and invite all qualified military candidates to apply.
Essential Duties and Responsibilities
Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.
Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.
Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.
Set up new accounts in accordance with established credit policy.
Assist in reconciling open account status items.
Input General Cashier Summary and maintain binder.
File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.
Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.
Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.
Process all approved invoices for payment, ensure all appropriate signatures and back-up attached.
Pay all hotel invoices in a timely manner ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.
Handle all vendor inquiries and reconcile vendor statements.
Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.
Interface checks and submit a log of all manual checks to the Controller.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.
Qualifications and Skills
Bachelor’s Degree in Accounting preferred.
Accounting and Hotel experience preferred.
Strong organizational skills with attention to detail.
Ability to compile facts and figures.
Ability to operate personal computer and calculator.
Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.
HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you!
For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status.
HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
Founded in 1985, HEI Hotels & Resorts is one of the nation’s leading privately held hotel investment and third-party management companies. Recognizing that our success starts and ends with our associates under our pioneering culture of HEI Loves, we invest in and develop the most passionate and talented people in our industry. Our operating platform is built exclusively for institutional hotel assets in key Urban, Super-Suburban, and Resort locations. Our success is built on creating a culture of empowerment and accountability with experiences that guests appreciate, all while achieving highly profitable performance measurements. It’s a unique blend of Art and Science that has fueled our reputation and earned the trust of our unparalleled group of institutional partners.
Offices: 101 Merritt 7 Corporate Park, 1st Floor, Norwalk, CT 06851, US
There are currently 146 open administrative positions in Jersey City, NJ listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include JPMorganChase, Planet Fitness, Collectors, Rose Associates, The Depository Trust & Clearing Corporation (DTCC), among others. Browse the listings above to see every active employer.
Yes — 26 of the 146 open administrative positions offer remote or hybrid work (4 remote, 22 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
