Chicago, Illinois, United States · On-site
$50k–$60k/yr
Job DetailsJob Location: Chicago, IL 60608Salary Range: $50,000.00 - $60,000.00 SalarySUMMARY: The Executive Administrative Assistant provides detail orientated administrative/clerical support to the CEO in executing day…
Skills: Administrative support, Scheduling, Communication skills, Organizational skills, Computer literacy
Chicago, Illinois, United States · Hybrid
Description Description: The Release of Information (ROI) Specialist I within the VitalChart department of VRC Companies, LLC (“VRC”) is responsible for processing all assigned requests for medical records in a timely, e…
Skills: Medical Records Processing, HIPAA Compliance, Electronic Health Records, Data Entry, Quality Control
Chicago, Illinois, United States · On-site
$50k–$55k/yr
Description Department: Executive Team FLSA: Non-Exempt Status: Full Time Reports to: Trish Vogel Customary Days: Monday - Friday Customary Hours: 8:45am-5:15pm. Hours may be extended when workload is increased. Position…
Skills: Administrative Support, Office Management, Customer Service, Multitasking, Organization
Chicago, Illinois, United States · On-site
$20/hr–$23/hr
Description Medical Assistant (Full-Time) Location: Hourly Rate: $20 – $23 /hr Why You'll Love Working With Us At Esperanza Health Centers, we’re more than a clinic—we’re a vibrant, mission-driven community where compass…
Skills: Bilingual English and Spanish, Vital Signs, Phlebotomy, Point Of Care Testing, EKG
Chicago, Illinois, United States · On-site
Position Summary: The Facilities Floater & Front Area Support / Administrative Assistant serves as a critical front-area operations support role, ensuring a safe, welcoming, and well-maintained environment for families, …
Skills: Administrative Support, Facility Maintenance, Access Control, Visitor Management, Data Entry
Chicago, Illinois, United States · On-site
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Materials Handling, Inventory Management, Supply Chain Coordination, Medical Supply Distribution, Linen Management
Chicago, Illinois, United States · On-site
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Materials Handling, Inventory Management, Supply Chain Coordination, Medical Supply Distribution, Linen Management
Chicago, Illinois, United States · On-site
$18/hr–$20/hr
Description At The Night Ministry, our work centers on meeting people with compassion, dignity, and respect during some of the most difficult moments of their lives. Across Chicago, our teams provide human connection, ho…
Skills: Crisis Intervention, Case Management, Intake Processing, Life Skills Coaching, Data Entry
Chicago, Illinois, United States · Hybrid
$25/hr–$27/hr
About Us: At Postman Law we are dedicated to creating a workplace where passionate professionals can make a real difference. Our team of experienced personal injury attorneys and case staff work together to advocate for …
Skills: Legal Document Preparation, Court Filing, Case Management, Client Communication, Transcription
Chicago, Illinois, United States · On-site
OVERVIEW Experience a perfect blend of deliberate purpose and clear-eyed vision. At Ulta Beauty, some of the industry’s most highly-esteemed beauty leaders share themselves, as well as their expertise. Building aut…
Skills: Customer Service, Sales, Point Of Sale System, Appointment Scheduling, Communication Skills
Chicago, Illinois, United States · On-site
Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives and nouris…
Skills: Property Management Software, Conflict Resolution, Financial Management, Compliance Reporting, Resident Services
Chicago, Illinois, United States · On-site
Company Description Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois;…
Skills: Deposition Scheduling, Subpoena Creation, Case Management, Calendar Management, Docketing
Chicago, Illinois, United States · On-site
$21/hr–$22/hr
Document Manager| The Illinois Hammer Injury Law Firm About the Company: The Law Offices of Dworkin & Maciariello specializes in personal injury law, handling cases related to car accidents, workers' compensation, medica…
Skills: Document Organization, Document Retrieval, Quality Control, Microsoft Office, Multitasking
Chicago, Illinois, United States · On-site
$60k–$70k/yr
Normal 0 false false false false EN-US X-NONE X-NONE POSITION DESCRIPTION POSITION TITLE: Technology Support Specialist PAY RANGE/GRADE: $60,000 - $70,000 (Commensurate with Experience) /Grade 5 The compensation listed i…
Skills: Desktop Support, Cell Phone Management, Printer and Copier Support, Inventory Management, Active Directory
Chicago, Illinois, United States · On-site
$25/hr
Position Description POSITION TITLE: Tenant Organizer (COMMUNITY LIASION) PAY RANGE/GRADE: $25 per hour / Grade 5 ESSENTIAL FUNCTIONS: The Organizer identifies and develops relationships with resident and community leade…
Skills: Community Organizing, Relationship Building, Public Speaking, Interpersonal Skills, Microsoft Office
Chicago, Illinois, United States · On-site
$18/hr–$25/hr
Company Description At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As…
Skills: Patient Flow Management, Vital Signs Collection, Phlebotomy, Electrocardiogram (ECG), Immunizations
Chicago, Illinois, United States · Hybrid
$135k–$175k/yr
YOUR ROLE: The Manager, Legal Support Services & Operations, will play a critical leadership role in shaping and evolving the Firm’s legal administrative support function. This leader will oversee a team of approxi…
Skills: People Management, Operational Excellence, Workflow Optimization, Legal Administrative Support, Performance Management
Chicago, Illinois, United States · On-site
$60k–$80k/yr
About the Role The Wealth Management Operations Associate assist clients and financial advisors with various aspects of Securities-Based Lending, and ongoing servicing for Supernova Lending products. They focus on helpin…
Skills: Securities-Based Lending, Loan Operations, Microsoft Excel, Wealth Management, Client Onboarding
Chicago, Illinois, United States · Remote OK
The Financial Planning Administrator will work virtually and closely with advisor teams across the country. This role is designed to: The Company: Merit is a fast growing, pioneering financial services firm that invests …
Skills: Financial Planning, Retirement Income Planning, Tax Planning, Estate Planning, Insurance Planning
Chicago, Illinois, United States · On-site
SAGO is a global leader in market research and data solutions, committed to connecting human answers to business questions. The world is transforming, and SAGO is continuously reaching new heights, redefining our solutio…
Skills: Verbal Communication, Written Communication, Interpersonal Skills, Multitasking, Microsoft Office
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The Executive Administrative Assistant provides high-level clerical support to the CEO, including managing schedules, travel, and board meeting logistics. They are also responsible for maintaining institutional files, managing office communications, and assisting with agency-wide events and compliance reporting.
Candidates must have at least two years of college education and two years of responsible office experience. Proficiency in computer software, strong interpersonal skills, and the ability to handle confidential information with diplomacy are required.
Job DetailsJob Location: Chicago, IL 60608Salary Range: $50,000.00 - $60,000.00 SalarySUMMARY:
The Executive Administrative Assistant provides detail orientated administrative/clerical support to the CEO in executing day-to-day operational activities of the agency; will work with minimal instruction or supervision. Must be able to establish and keep a confidential working relationship. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diversified workload. This position calls for excellent computer, organizational and communication skills.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position is an onsite, in person position.
Coordinates and maintains the schedule of the CEO, including meetings, travel, arrangements, and conferences, meeting regularly to identify and schedule priority work assignments.
Arranges and provides support for regularly scheduled meetings, including Board of Director’s meeting and Executive and Finance Committee meetings. Support includes but is not limited to notification of meetings, preparation of agenda and other written materials, obtaining refreshments, securing room set-up and recording and preparing minutes.
Manages Copies of Contracts, in both the Institutional File and the Compliance Software
Assists as directed with other committee meetings, notifications and follow- up, minutes, committee projects, and agendas.
Composes letters and memos as directed.
Maintains all filing systems, including databases, in an organized manner as directed.
Maintains the Board of Directors annual calendar, list and slate.
Efficiently, effectively and timely answers phone calls politely and positively, and forwards callers to appropriate staff member, or takes accurate messages that are promptly delivered to the appropriate staff member.
Creates and develops visual presentations for the CEO as requested.
Types and designs general correspondence, memos, charts, tables, graphs, business plans, etc.
May be asked to attend some meetings, seminars, etc., possibly to take notes or furnish information.
Must be able to work with minimal supervision on accurately updating financial or demographic data by creating or using existing spreadsheets and data sheets.
Responsible for maintaining official documents and records in appropriate files.
May receive visits or calls regarding complaints, which may be resolved or referred to proper person for resolution.
Manages conference room reservations of all sites.
Assists with managing requests from the Alivio Medical Center website.
Assists with planning and executing annual events and activities.
Assists all departments with conference registration and travel arrangements.
Coordinates the HRSA agency On Site Visit every three years; schedules preparatory meetings and ensures all documents requested are collected, organized, and delivered to HRSA Review Team Lead by the deadline.
Ensures administrative policies and procedures are up to date and schedules policy review and approval from the board of directors as needed.
Completes Lobbyist registration annually and files lobbyist expenditure reports bi-weekly.
Additional and/or alternative duties may be assigned from time to time in the sole discretion of the CEO.
This position requires compliance with all of Alivio’s written standards, including its Standards of Conduct, Joint Commission standards, all policies and procedures and Corporate Compliance requirements. Compliance will be considered as part of the regular performance evaluation.
Paid Time off (Vacation, Paid Sick Leave and Paid Leave)
Full Health Benefits (Medical , Dental , Vision, Disability, Life Insurance. )
403B Retirement Plan.
SALARY RANGE - Commensurate with qualifications and experience - $50,000.00- $60,000.00
At least two years of college and two years of responsible office experience.
Prior Community Health Center experience preferred.
Bilingual and/or Bilingual/Bicultural – English/Spanish
Hold knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software.
Contain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Analytical skills are required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Establish and maintain effective working relationships with coworkers, subordinates, and the general public.
Flexible and able to handle multiple responsibilities.
An Active Presence for a Strong Community
Alivio Medical Center is a bilingual, bicultural organization committed to providing access to quality cost-effective health care to the Latino community, the uninsured and underinsured, and not to the exclusion of other cultures and races. This mission is expressed through the provision of services, advocacy, education and research and evaluation provided in an environment of caring and respect. Alivio Medical Center’s service area encompasses the predominantly Mexican communities of southwest Chicago: Pilsen (Lower West Side), Little Village (South Lawndale), Heart of Chicago (Gage Park), and Back of the Yards (New City). As the population of Alivio’s service area has increased over the years, many residents migrated to the neighboring areas of Armour Square, Brighton Park, Archer Heights, Bridgeport, and McKinley Park and the western suburbs of Cicero and Berwyn, Illinois. Offering primary health care with an emphasis on maternal/child health, Alivio uncompromisingly promotes the care and well-being of mothers, babies, and families.
Offices: 966 W. 21st Street, Chicago, IL 60608, US · 2355 S. Western Ave., Chicago, IL 60608, US · 6447 W. Cermak Rd, Berwyn, IL 60406, US
There are currently 3,302 open administrative positions in Chicago, IL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Chicago Public Schools, Northwestern Medicine, Becker Friedman Institute for Economics, Ann & Robert H. Lurie Children's Hospital of Chicago, UChicago Medicine Ingalls Memorial, among others. Browse the listings above to see every active employer.
Yes — 860 of the 3302 open administrative positions offer remote or hybrid work (147 remote, 713 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
