Austin, Texas, United States · On-site
About Us Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capa…
Skills: Office Administration, Executive Support, Facilities Management, Calendar Management, Travel Coordination
Austin, Texas, United States · Hybrid
Job DetailsJob Location: Austin Subaru - Austin, TX 78757Position Type: Full TimeThe Continental Automotive Group is an exceptional place to be, and lucky for you, we're recruiting! We are a locally-owned, family-operate…
Skills: Computer Abilities, Spreadsheet Use, Google Docs, Google Sheets, Typing 45+ WPM
Austin, Texas, United States · On-site
$70k–$80k/yr
Job DetailsLevel: ExperiencedJob Location: Treehouse Apartments - Austin, TX 78741Position Type: Full TimeSalary Range: $70,000.00 - $80,000.00 Salary/yearJob Shift: DayAbout Emerge Living Emerge Living is a premier mult…
Skills: Property Management, RealPage, Budget Management, Team Leadership, Customer Service
Austin, Texas, United States · On-site
$53k–$62k/yr
About This Position Job Description:Program Coordinator Purpose: Under general supervision or working independently, this position is responsible for coordination of a variety of community activities and programs. Duties…
Skills: Program Coordination, Community Engagement, Needs Assessment, Stakeholder Management, Data Analysis
Austin, Texas, United States · On-site
Wurzel Builders is seeking a Project Administrator to provide administrative support for commercial construction projects. This is a full time nonexempt role. About Wurzel Builders: Wurzel Builders, LTD. is an Austin-bas…
Skills: Microsoft Office, Construction Document Reading, Written Communication, Verbal Communication, Problem Solving
Austin, Texas, United States · On-site
Job DetailsLevel: ExperiencedJob Location: Austin - Austin, TX 78746About 49 Financial 49 Financial is a values-based financial services firm committed to developing and empowering the next generation of financial adviso…
Skills: Client Onboarding, Case Management, High-Net-Worth Client Service, Salesforce, Black Diamond
Austin, Texas, United States · On-site
The Front Desk Team Member will warmly greet and direct members, guests, and staff as they enter the gym and provide control of the front door location. This position will aid with member requests, inquiries about gym op…
Skills: Customer Service, Communication, Cash Processing, POS Systems, CRM Systems
Austin, Texas, United States · On-site
Independence Title in Austin, Texas (Lakeline Office), a wholly owned subsidiary of Anywhere Integrated Services, is seeking an experienced Escrow Assistant/Funder. Anywhere Integrated Services is a full-service title, s…
Skills: Escrow Funding, File Balancing, Post-Closing, Contract Reading, RamQuest
Austin, Texas, United States · On-site
$60k–$65k/yr
About the Company: Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of …
Skills: Strategic Planning, Leadership, Office Administration, Human Resources, Project Management
Austin, Texas, United States · On-site
$30/hr–$33/hr
Benefits: Dental insurance Health insurance Paid time off Bonus based on performance Competitive salary Assistant General Manager – The Travis (Austin, TX) Genesis Residential About The Travis The Travis is a premier 50-…
Skills: Financial Management, Property Operations, Resident Relations, Leasing, Conflict Resolution
Austin, Texas, United States · On-site
Admissions Liaison Career Opportunity Hiring for PRN Weekends Appreciated for your Admission Liaison Skills Are you looking for an opportunity where your career allows you to be close to home and heart? As an Admissions …
Skills: Admissions Coordination, Pre-certification, Referral Management, Patient Scheduling, Clinical Documentation
Phoenix, Arizona, United States · Hybrid
Overview At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training a…
Skills: Payroll Processing, Tax Filing, Multi-state Payroll, Audit Management, Wage and Hour Law Compliance
Austin, Texas, United States · Hybrid
Overview At RPM, we’re in the business of extraordinary. We believe people-first is the way to success which is why we provide top industry pay, comprehensive benefits, and a path of upward mobility via career training a…
Skills: Application Screening, Compliance, Identity Verification, Income Verification, Customer Service
Austin, Texas, United States · Hybrid
$100k–$120k/yr
About GetScale At GetScale, we combine advanced technology, data-driven insights, and expert sales and recruiting teams to help our clients grow revenue sustainably and predictably. We stand out by offering an integrated…
Skills: Employee Relations, HR Compliance, Benefits Administration, Performance Management, HRIS Management
Austin, Texas, United States · On-site
$16/hr–$17/hr
As part-time front desk staff at our location in Austin, TX, you will answer phone calls and emails, warmly welcome both current and prospective students and their families, and act as the friendly face of AoPS Academy w…
Skills: Customer Interaction, Organizational Skills, Computer Skills, Verbal Communication, Written Communication
Austin, Texas, United States · On-site
We are looking for a reliable and experienced Janitorial Cleaner to perform a variety of cleaning duties to ensure a clean, safe, and orderly environment across assigned facilities. This role plays a critical part in mai…
Skills: Janitorial Cleaning, Custodial Services, Time Management, Chemical Safety, Attention To Detail
Austin, Texas, United States · On-site
$16/hr–$29/hr
Company Description At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contour…
Skills: Customer Service, Technical Troubleshooting, Microsoft Office Suite, Account Provisioning, eCommerce Support
Austin, Texas, United States · On-site
$52k–$89k/yr
Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work he…
Skills: Data Entry, Electronic Document Management System, Project Filing, Document Distribution, Invoice Entry
Austin, Texas, United States · On-site
We are looking for a reliable and experienced Janitorial Cleaner to perform a variety of cleaning duties to ensure a clean, safe, and orderly environment across assigned facilities. This role plays a critical part in mai…
Skills: Janitorial Cleaning, Custodial Services, Time Management, Chemical Safety, Attention To Detail
Austin, Texas, United States · On-site
POSITION SUMMARY - On site position in Austin, TX The Accessioning Team Runner collects, sorts, and transports packages to Accessioning laboratory. This position is located on site in our Austin, TX location. Schedule li…
Skills: Package Sorting, Transportation, Google Sheets, Data Entry, Sample Racking
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The role focuses on managing office operations, facilities, and administrative infrastructure to support a growing organization. It also involves providing high-level executive support through calendar management, travel coordination, and meeting optimization.
Candidates need 5-7 years of experience in office administration or executive support, preferably within a fast-paced startup or defense environment. Strong organizational skills, attention to detail, and the ability to remain calm under pressure are essential.
Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following the close of a $200M Series B, valuing the company at $1.4 billion, we are expanding our teams and capabilities to deliver mission-critical systems to allied forces.
Our work is guided by clear values: building technologies with real-world impact, pursuing excellence in everything we do, setting ambitious goals, and taking on the hardest technical challenges. We operate in a demanding environment where rigor, ownership, and execution are expected.
Establish and maintain office operating procedures and administrative processes.
Manage office supplies, equipment, vendors, and facilities-related requirements.
Coordinate office moves, workspace planning, and facility improvements as the organization grows.
Serve as the primary point of contact for office logistics and workplace issues.
Own recurring meeting schedules for executive leadership and key business functions.
Coordinate leadership meetings, staff meetings, and internal working groups.
Improve meeting cadence, agenda management, action-item tracking, and follow-up processes.
Optimize executive calendars to maximize productivity and minimize scheduling conflicts.
Develop scalable administrative systems, templates, trackers, and filing structures.
Support onboarding and offboarding activities for U.S.-based employees.
Assist with document management, records organization, and internal communications.
Establish repeatable processes that reduce administrative burden on leadership and staff.
Coordinate domestic and international travel arrangements for executives and employees.
Support planning and logistics for demonstrations, trade shows, customer visits, and company events.
Manage meeting logistics, conference room scheduling, visitor coordination, and hospitality requirements.
5–7 years of experience in office administration, executive support, office management, or business operations.
Previous experience supporting senior leaders, executives, founders, or C-suite personnel.
Experience coordinating calendars, meetings, travel, events, and administrative processes.
Experience in a startup, technology, aerospace, defense, or similarly fast-paced environment preferred.
Highly organized, with strong attention to detail and follow-through.
Adaptable and calm under pressure in a fast-paced, high-growth environment.
Strong communicator and collaborative team player.
We look forward to hearing how you can help shape the future of autonomous defense systems at Harmattan AI.
Building Autonomous Forces. Coordinated Saturation at the Edge.
Harmattan AI is redefining how forces are built and deployed, shaping a future where autonomous robots fight as one across the full spectrum of operations. Autonomy multiplies both mass and capability, unlocking a new scale of force. Coordinated saturation is the doctrine of modern warfare, and advantage shifts from the platform to the autonomous force.
Offices: 1, Rue du Mail, Paris, Île-de-France 75002, FR
There are currently 2,035 open administrative positions in Austin, TX listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Texas Health and Human Services, UT Health Austin, Ascension, D.R. Horton, Greystar, among others. Browse the listings above to see every active employer.
Yes — 410 of the 2035 open administrative positions offer remote or hybrid work (87 remote, 323 hybrid).
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