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$50k–$65k/yr
Full-time
high school, associate degree
401(k), Health Insurance, Paid Time Off, Holidays, Retirement Plan Opportunities, Growth Opportunities
Posted 7d ago
~40 hrs/week
Responsibilities
The role involves managing project documentation, permits, and utility locate requests while coordinating between project teams, subcontractors, and municipalities. Additionally, the assistant handles financial administration including accounts payable, accounts receivable, and project financial reporting.
Requirements
A high school diploma is required, with an associate degree and experience in construction or infrastructure industries preferred. Proficiency in Microsoft Office and QuickBooks, along with strong organizational and communication skills, is essential.
Full job description
Responsive recruiter
Benefits:
401(k)
Health insurance
Paid time off
Position Summary
Construction Management Corporation of America is a growing contractor serving the Chicagoland area. We are seeking a highly organized and detail-oriented Administrative Assistant to support construction project operations from inception through completion.
The ideal candidate will play a key role in supporting project documentation, permitting, utility locate requests, financial administration, and communication between project teams, subcontractors, municipalities, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment.
Key Responsibilities
Manage and track project documentation, contracts, permits, and compliance records.
Submit and monitor JULIE (Joint Utility Locating Information for Excavators) locate requests and maintain accurate records of utility clearances.
Coordinate and assist with obtaining and maintaining municipal permits, licenses, and inspections.
Process and track Accounts Payable (A/P), including vendor invoices, subcontractor payments, and expense documentation.
Process and monitor Accounts Receivable (A/R), including customer invoicing, collections follow-up, and payment tracking.
Maintain project schedules, status reports, and administrative records.
Support project managers with contract administration, change orders, and project closeout documentation.
Serve as a liaison between project teams, municipalities, utility companies, vendors, subcontractors, and customers.
Ensure accurate data entry and recordkeeping across all project management and accounting systems.
Generate reports and assist management with project tracking and financial reporting.
Maintain organized digital and physical filing systems.
Qualifications
Required
High school diploma or equivalent; associate degree or related education is a plus.
Strong organizational, time-management, and multitasking abilities.
Exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
Ability to work independently and as part of a team in a fast-paced environment.
Preferred
Experience in the construction, utility, telecommunications, or infrastructure industry.
Experience with JULIE utility locate requirements and processes.
Experience obtaining and managing municipal permits and inspections.
Experience supporting Accounts Payable and Accounts Receivable functions.
Working knowledge of QuickBooks.
Experience using a Customer Relationship Management (CRM) system.
Familiarity with construction project documentation, contracts, and job costing.
Desired Skills
Strong problem-solving abilities.
High level of professionalism and customer service.
Ability to prioritize competing deadlines.
Self-motivated with a proactive approach to work.
Ability to maintain confidentiality and handle sensitive financial information.
Benefits
Competitive salary based on experience.
Health insurance.
Paid time off and holidays.
Retirement plan opportunities.
Growth opportunities.
We are looking for a dependable, detail-oriented professional who thrives in a construction environment and can help keep projects organized, compliant, and running efficiently from start to finish.
Construction Management Corporation of America is an Equal Opportunity Employer.
Construction Management Corporation has specialized in renovation and rehabilitation construction projects for the past 25+ years. We have the proper technique, skill, and safety to get the job done right. At CMC, we have highly trained and experienced tradesmen that can handle all situations that may arise on a project. We take pride in putting our customers first because when our customers win, we win.
Offices: 5106 Walnut Ave, Downers Grove, Illinois 60515, US
How much do Management & Leadership jobs in Illinois pay?
Based on 11572 listings with disclosed salaries, most management & leadership jobs in Illinois pay between $70k–$180k per year. Individual offers vary with seniority, company size, and specialization.
How many Management & Leadership jobs are open in Illinois right now?
There are currently 20,804 open management & leadership positions in Illinois listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Illinois?
Companies currently hiring include Domino's, Allergan, Northwestern Medicine, Starbucks, Great Clips Inc., among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Illinois?
Yes — 5625 of the 20804 open management & leadership positions offer remote or hybrid work (1460 remote, 4165 hybrid).
How do I apply for Management & Leadership jobs in Illinois?
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