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Construction Management Corporation of America

Administrative Assistant - Construction

La Grange, Illinois, United States · On-site

$50k–$65k/yr

Mid level

Responsive recruiter Benefits: 401(k) Health insurance Paid time off Position Summary Construction Management Corporation of America is a growing contractor serving the Chicagoland area. We are seeking a highly organized…

Skills: Project Documentation, Permitting, Utility Locate Requests, Accounts Payable, Accounts Receivable

Administrative Assistant - Construction

Construction Management Corporation of America

La Grange, Illinois, United States • On-site

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Mid level

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  • $50k–$65k/yr
  • Full-time
  • high school, associate degree
  • 401(k), Health Insurance, Paid Time Off, Holidays, Retirement Plan Opportunities, Growth Opportunities
  • Posted 1d ago
  • ~40 hrs/week

Responsibilities

The role involves managing project documentation, permits, and utility locate requests while coordinating between project teams, subcontractors, and municipalities. Additionally, the assistant handles financial administration including accounts payable, accounts receivable, and project financial reporting.

Requirements

A high school diploma is required, with an associate degree and experience in construction or infrastructure industries preferred. Proficiency in Microsoft Office and QuickBooks, along with strong organizational and communication skills, is essential.

Full job description

Responsive recruiter
Benefits:
  • 401(k)
  • Health insurance
  • Paid time off
Position Summary

Construction Management Corporation of America is a growing contractor serving the Chicagoland area. We are seeking a highly organized and detail-oriented Administrative Assistant to support construction project operations from inception through completion. 

The ideal candidate will play a key role in supporting project documentation, permitting, utility locate requests, financial administration, and communication between project teams, subcontractors, municipalities, and clients. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities
  • Manage and track project documentation, contracts, permits, and compliance records.
  • Submit and monitor JULIE (Joint Utility Locating Information for Excavators) locate requests and maintain accurate records of utility clearances.
  • Coordinate and assist with obtaining and maintaining municipal permits, licenses, and inspections.
  • Process and track Accounts Payable (A/P), including vendor invoices, subcontractor payments, and expense documentation.
  • Process and monitor Accounts Receivable (A/R), including customer invoicing, collections follow-up, and payment tracking.
  • Maintain project schedules, status reports, and administrative records.
  • Support project managers with contract administration, change orders, and project closeout documentation.
  • Serve as a liaison between project teams, municipalities, utility companies, vendors, subcontractors, and customers.
  • Ensure accurate data entry and recordkeeping across all project management and accounting systems.
  • Generate reports and assist management with project tracking and financial reporting.
  • Maintain organized digital and physical filing systems.
Qualifications

Required
  • High school diploma or equivalent; associate degree or related education is a plus.
  • Strong organizational, time-management, and multitasking abilities.
  • Exceptional attention to detail and accuracy.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
  • Ability to work independently and as part of a team in a fast-paced environment.
Preferred

  • Experience in the construction, utility, telecommunications, or infrastructure industry.
  • Experience with JULIE utility locate requirements and processes.
  • Experience obtaining and managing municipal permits and inspections.
  • Experience supporting Accounts Payable and Accounts Receivable functions.
  • Working knowledge of QuickBooks.
  • Experience using a Customer Relationship Management (CRM) system.
  • Familiarity with construction project documentation, contracts, and job costing.
Desired Skills
  • Strong problem-solving abilities.
  • High level of professionalism and customer service.
  • Ability to prioritize competing deadlines.
  • Self-motivated with a proactive approach to work.
  • Ability to maintain confidentiality and handle sensitive financial information.
Benefits
  • Competitive salary based on experience.
  • Health insurance.
  • Paid time off and holidays.
  • Retirement plan opportunities.
  • Growth opportunities.
We are looking for a dependable, detail-oriented professional who thrives in a construction environment and can help keep projects organized, compliant, and running efficiently from start to finish.

Construction Management Corporation of America is an Equal Opportunity Employer.

Job Type: Full-time 

Work Location: In-person five days per week
Compensation: $50,000.00 - $65,000.00 per year



Related keywords

Construction ManagementJULIEMunicipal PermitsAccounts PayableAccounts ReceivableQuickBooksCRMJob CostingContract AdministrationChange OrdersProject CloseoutFinancial AdministrationInfrastructureTelecommunicationsUtility Locating

About Construction Management Corporation of America

LinkedInVisit site

Quality and Dependability Doesn't Cost, it Pays!

Industry
Construction
Company size
11-50 employees
Headquarters
Downers Grove, Illinois
LinkedIn followers
118

Construction Management Corporation has specialized in renovation and rehabilitation construction projects for the past 25+ years. We have the proper technique, skill, and safety to get the job done right. At CMC, we have highly trained and experienced tradesmen that can handle all situations that may arise on a project. We take pride in putting our customers first because when our customers win, we win.

Offices: 5106 Walnut Ave, Downers Grove, Illinois 60515, US

ConstructionConstruction ManagementGeneral ContractingDevelopmentTenant InteriorsOfficeHealthcareIndustrialSenior LivingRetail
View all jobs at Construction Management Corporation of America

About Construction Management Corporation of America

LinkedInVisit site

Quality and Dependability Doesn't Cost, it Pays!

Industry
Construction
Company size
11-50 employees
Headquarters
Downers Grove, Illinois
LinkedIn followers
118

Construction Management Corporation has specialized in renovation and rehabilitation construction projects for the past 25+ years. We have the proper technique, skill, and safety to get the job done right. At CMC, we have highly trained and experienced tradesmen that can handle all situations that may arise on a project. We take pride in putting our customers first because when our customers win, we win.

Offices: 5106 Walnut Ave, Downers Grove, Illinois 60515, US

ConstructionConstruction ManagementGeneral ContractingDevelopmentTenant InteriorsOfficeHealthcareIndustrialSenior LivingRetail
View all jobs at Construction Management Corporation of America

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