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$84k–$88k/yr
Full-time
associate degree
Comprehensive Health Benefits, Life Insurance, Long-term Disability Insurance, Short-term Disability Insurance, 401(k) With Company Match, Annual Bonus Opportunity
Posted 13d ago
~40 hrs/week
Responsibilities
The Office & Reception Manager serves as the primary point of contact for visitors and manages daily office operations, including facilities and vendor coordination. The role also involves supervising a part-time coordinator and executing employee engagement events and budget tracking.
Requirements
Requires an associate's degree or equivalent experience with over 5 years in office or workplace operations. Candidates must be proficient in Microsoft Office and possess strong interpersonal, organizational, and budget management skills.
Full job description
Office & Reception Manager
Denver, CO
About YES
YES Communities, founded in 2008, owns and operates manufactured housing communities with locations across the United States. YES takes a new approach to manufactured home communities and works to build and maintain an environment in each community that reflects their positive YES attitude.
Life at YES
YES Communities strives to hire a diverse workforce that shares our vision. We empower our employees to develop a strong sense of community because we know that happy, dedicated employees make the difference. Our culture is one where leaders set clear expectations and give you the freedom to manage your goals. We invest in our employees and take pride as we watch them achieve results and make a difference in their roles every day.
Position Summary:
The Office & Reception Manager serves as the first point of contact for visitors, employees, and business partners while ensuring the smooth day-to-day operation of the office environment. This role is responsible for creating a professional, welcoming, and efficient workplace experience through effective reception management, office administration, facilities coordination, vendor management, event planning, and budget oversight. The Office & Reception Manager supervises a part-time Front Desk Office Coordinator and partners closely with internal leaders, employees, vendors, and building management to support organizational needs.
Key Responsibilities:
Reception & Visitor Management
Serve as the primary point of contact for all in-person visitors, delivering exceptional customer service in a professional, warm, and welcoming manner.
Manage the company's main telephone line, professionally screening and routing calls to the appropriate departments.
Ensure all visitors comply with company security protocols, including appointment verification, visitor sign-in procedures, and badge issuance.
Coordinate building access for visitors across multiple office floors.
Maintain visitor logs and support office security procedures.
Office Operations & Administration
Oversee daily front desk and office operations to ensure an organized, clean, and efficient workplace.
Supervise and provide direction to the Part-Time Front Desk Office Coordinator.
Sort, distribute, and process incoming and outgoing mail and deliveries.
Maintain office seating charts, organizational directories, and office reference materials.
Manage business and vendor contact information.
Coordinate office resource scheduling, including company vehicles and corporate apartment reservations.
Provide office tours and onboarding support for new employees.
Facilities & Workplace Management
Partner with building management and maintenance teams to ensure a safe, clean, and well-maintained office environment.
Oversee kitchen and common areas on multiple floors, ensuring cleanliness, organization, and functionality.
Monitor and coordinate maintenance or repair of office and kitchen equipment and appliances.
Ensure refrigerators are stocked with beverages and kitchen areas are supplied with snacks and other essentials.
Manage employee and visitor parking passes and building access FOBs, including issuance, tracking, and inventory management.
Events & Employee Engagement
Plan, coordinate, and execute employee engagement activities, office events, celebrations, meetings, and special programs.
Support leadership teams with meeting logistics including:
Conference room scheduling
Catering and lunch orders
Audio/visual and technology coordination
Room setup and presentation support
Name badges and meeting signage
Collaborate with internal stakeholders to ensure successful execution of company meetings and events.
Vendor Management & Financial Administration
Order and maintain inventory of office supplies, snacks, beverages, and other workplace necessities.
Develop and maintain positive working relationships with vendors and service providers.
Review, code, and process invoices to ensure timely payment and accurate expense tracking.
Manage the office operating budget and monitor expenditures.
Identify opportunities to improve operational efficiency and cost effectiveness.
Additional Responsibilities
Recommend and implement process improvements related to office operations and workplace experience.
Support special projects and administrative initiatives as needed.
Perform other duties as assigned.
Qualifications:
Required
Associate’s degree or equivalent combination of education and experience.
5+ years of experience in office management, reception management, workplace operations, facilities coordination, or a related administrative role.
Previous experience coordinating meetings, events, and vendor relationships.
Experience managing budgets, invoices, and expense tracking.
Strong customer service and interpersonal skills.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
Preferred
Experience supervising administrative or reception staff.
Your safety matters to us. To protect yourself from potential scams, remember that Yes Communities recruiters only contact you from @yescommunities.com email addresses. Be cautious of emails from other domains. Legitimate Yes Communities recruiters will never ask for money, fees, or banking information before your first day. If you're ever unsure about a communication, don't click any links—visit yescommunities.com/careers/ directly for confirmed position openings.
The YES Difference
Competitive salary | Comprehensive health benefits | Life, long and short-term disability insurance | 401(k) with company match
YES I can help YES We are a team YES We add value * YES We build community
Helping people live rich, meaningful lives. One person, one family, one home and one community at a time.
Industry
Real Estate
Company size
1,001-5,000 employees
Founded
2008
Headquarters
Denver, Colorado
LinkedIn followers
22,153
YES Communities, founded in 2008, owns and operates manufactured housing communities in many states. YES takes a new approach to manufactured home communities and works to build and maintain an environment in each community that reflects their positive YES attitude. YES’s unique operating model, personal approach and strong corporate culture has garnered it the Community Operator of the Year award by the Manufactured Housing Institute for the past ten years.
At YES! Communities we look at Manufactured Housing Communities in a whole new way! Too many times in the past manufactured home communities had the reputation of saying NO! to home loans, leasing agreements and requests due to their stringent guidelines and rules. We want our residents to be part of a different type of community, where they are truly hearing YES! to creating a community that is all their own.
YES! Communities provides customers with affordable housing options, a community that is well-maintained, clean, and attractive, as well as an atmosphere that builds a true community around its residents.
YES! Communities offers homes for any size of family or budget. We have high-quality factory-built homes ranging from single to multi-section, fitting every stage of life.
Offices: 5050 S Syracuse St, Suite 1200, Denver, Colorado 80237, US
Mobile HomesMobile Homes For RentMobile Homes For Saleand Mobile Home CommunitiesResidential
How much do Management & Leadership jobs in Colorado pay?
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