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Skills: Payroll Processing, Union Payroll, Certified Payroll, Microsoft Excel, Sage Timberline
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$90k–$100k/yr
Full-time
bachelor degree
Medical, Dental, Vision, Health Savings Account, Flexible Spending Account, Life Insurance
Posted 9d ago
Apply by Jul 27
~40 hrs/week
Responsibilities
Oversee and process weekly payroll functions, ensuring accuracy and compliance for both union and non-union employees. Manage payroll tax payments, labor union reports, and maintain confidential employee records.
Requirements
Requires a minimum of 3 years of payroll experience, preferably in the construction industry, with proficiency in Microsoft Office and payroll software. A BA/BS in Accounting or Finance and a Certified Payroll Professional designation are preferred.
Full job description
About Us
We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.
Job Summary
Heritage Mechanical is seeking a Payroll Manager for processing and overseeing the organization’s weekly payroll functions, ensuring pay is processed on time, accurately and in compliance. This individual must have strong analytical thinking skills, an attention to detail with a sense of urgency to meet deadlines, and most importantly, the ability to retain confidential information. Excellent interpersonal skills, pleasant phone manner, efficient typing ability (data entry), and familiarity with Microsoft Office are a requirement.
Essential Duties & Responsibilities
Include the following. Other duties may be assigned.
In accordance with business continuity protocols, must be able to manually calculate payrolls and ensure accuracy in all computations in the event of a system interruption.
Reconcile large volumes of data using database queries and Microsoft Excel.
Process and issue employee paychecks (direct deposits) and statements of earnings and deductions.
Setup and maintain employee payroll records (union and non-union) into the accounting system.
Review time sheets, wage computations, and other information to detect and reconcile payroll discrepancies.
Prepare weekly, quarterly, and annual payroll tax payments, reconciliations, and tax documents.
Process Federal and State employee income withholding orders.
Setup and maintain union pay rates and fringe benefits according to Collective Bargaining Agreements.
Prepare and file weekly and monthly labor union reports for multiple jurisdictions.
Review of I-9’s, E-Verify processing, and the preparation/filing of employee files as needed.
Generate and distribute necessary reports internally and externally.
Gather documentation for company audits on a timely basis.
Assist with weekly certified payroll compliance reporting.
Process new hire and terminated employees’ payroll.
Employee verifications and scanning of employee personnel files pursuant to legal requests.
Maintain utmost confidentiality of company information.
Escalate critical and/or sensitive issues to VP of Finance/CFO with recommendation for resolution.
Perform additional assignments as required by the company as directed.
Qualifications
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position Requirements/Preferred Education and/or Experience
BA/BS in Accounting or Finance preferred.
Minimum of 3 years working, preferably in the construction industry.
Working knowledge of the construction industry, operations management, and safety practices, as well as knowledge of federal, state, and city regulations and guidelines is a plus.
Prior union payroll experience a plus.
Certified Payroll Professional designation a plus.
Extensive in-house payroll processing experience is required.
Computer Skills
Proficient with Microsoft Office applications, including Excel formulas and formatting.
Proficient with payroll and accounting software; Sage Timberline a plus.
Familiarity with Windows based operating systems and web-based applications.
Ability to create, file and manage electronic documents.
Required Attributes
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
Must possess excellent written and verbal communications skills.
Must demonstrate ability to effectively organize and manage multiple projects.
Attention to details.
Must demonstrate ability to analyze and solve problems.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must build positive working relationships with multiple levels of employees and management.
Must demonstrate commitment to EMCOR values.
Language Skills
Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of employees, unions, government agencies, and other contractor organizations.
#heritage
#LI-JP1
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.
Benefits
Salary Range $90,000 - $100,000/year.
We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.
Geographic Disclosure
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Backed by a 50-year reputation for delivery, quality, and integrity, Heritage Mechanical Services is New York City Metropolitan area's leading provider of high-performance end-to-end mechanical and HVAC airside solutions.
Whether you're doing new construction or a building renovation, a plant overhaul or equipment refurbishment, machine replacement or emergency repairs, you can rely on our mechanical construction experts to offer innovative commercial heating and air conditioning services, sheet metal fabrication, building information modeling (BIM), industrial process piping, and energy solutions that ensure efficient, reliable, and productive facilities, while providing a continuous return on your investment.
Offices: 70 Schmitt Blvd, Farmingdale, New York 11735, US
ConstructionMechanical EngineeringHeating, Ventilation, and Air Conditioning (HVAC)Manufacturing
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