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Manage U.S. and foreign patent and trademark dockets, including the preparation and filing of various applications with the USPTO and IB. Provide organizational support to IP attorneys through research, analysis, and client portfolio management.
Requires a Bachelor's degree and at least five years of relevant professional experience, preferably within a law firm. Must possess extensive knowledge of U.S. patent rules and proficiency in Microsoft Office Suite.
Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Intellectual Property Team as a Paralegal located in our Washington D.C., Minneapolis, or Salt Lake City office.
We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiatives, adaptability, and innovation, we invite you to join our team.
This role will be based in our Washington D.C., Minneapolis, or Salt Lake City on a remote basis. This role reports to the Senior IP Prosecution Manager.
Position Summary
The Intellectual Property (IP) Paralegal position will provide organizational and practice specific assistance to attorneys in the IP Department by managing patent prosecution and trademark matters, including related research, analysis, docketing, and e-filing. Also supports the department with general administrative duties and special projects related to IP matters.
Key Responsibilities
Manages and organizes U.S.& foreign patent and trademark docket and processes for multiple IP attorneys
Prepares and files Provisional, U.S. Utility, Continuation, Divisional, Design, PCT & 371 US national stage applications, & reissue applications with the U.S. Patent and Trademark Office (USPTO)
Files follow-on patent and trademark prosecution submission requirements such as response to office actions and issue fee payments with the (USPTO)
Prepares and files PCT applications with the IB and USPTO
Effects national phase entry of PCT applications
Prepares client formalities for execution (e.g., Declarations, Assignments & Power of Attorney)
Performs assignment searches, assignment recordings, and handles chain of title projects
Docket management and calendaring requiring significant awareness of and sensitivity to time management and filing deadlines
Manages and updates files with USPTO patent center database and prepares responses as needed
Reviews, files, and prepares Information Disclosure Statements and accompanying documents
Drafts shells for Office Action Responses.
Provides client management support by maintaining client portals, updating client status charts, running various client docket reports for portfolio analysis, and communication with clients regarding upcoming U.S. patent deadlines, requests for instructions, formalities reminders, and filings
Calculates Patent Term Adjustments and processes payment of Issue Fees
Corresponds with foreign associates, oversees payment of foreign associates' invoices, and prepares reporting letters to client
Effects portfolio transfers and manages multi-client portfolios
Files and assists in prosecution of design applications (including convention deadlines for filing abroad)
Proofs and edits patent and trademark applications, formal documents, and office actions, and prepares office actions’ shell responses.
Meets all ethical and professional requirements of the firm and keeps up to date on all learning and development requirements at the firm
Meets internal and external deadlines, and successful time management, including during periods of prolonged intense work during and after regular office hours
Fulfills firm administrative responsibilities, including, but not limited to, timekeeping and billing requirements
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Candidate should be flexible to work overtime as needed
Qualifications
Skills & Competencies
High attention to detail, outstanding organizational skills, and the ability to manage time effectively Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high-pressure environment to achieve business goals and objectives
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Ability to maintain composure, positive outlook, and professionalism Recognize confidential, sensitive, and proprietary information and maintain confidentiality Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented Ability to work both independently and as part of a cross-functional, collaborative team
Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
Ability to deal calmly and effectively with high stress situations, including unfavorable situations and /or when constructive criticism is given.
Education & Prior Experience
Bachelor’s Degree required, Certificate in Paralegal studies from an accredited institution preferred; equivalent experience considered
Certified Paralegal a plus
Minimum five years of relevant work experience in a professional environment. Law firm experience preferred
Extensive knowledge of U.S. patent rules and procedure; knowledge of PCT and/or national laws of other countries
Previous experience with Anaqua is a plus
Copyright application filing experience a plus
Technology
Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook
Exceptional computer skills with the ability to learn new software applications quickly
Previous experience with iManage is a plus
Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment
Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed
Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation
The expected pay range for this position is:
$45.31 - $52.61 per hour
Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
More than 3,100 attorneys serving clients in 51 locations in the U.S., Europe, the Middle East, Latin America, and Asia
Greenberg Traurig, LLP has more than 3,100 lawyers across 51 locations in the United States, Europe, the Middle East, Latin America, and Asia. The firm’s broad geographic and practice range enables the delivery of innovative and strategic legal services across borders and industries. Recognized as a 2025 BTI “Best of the Best Recommended Law Firm” by general counsel for trust and relationship management, Greenberg Traurig is consistently ranked among the top firms on the Am Law Global 100, NLJ 500, and Law360 400. Greenberg Traurig is also known for its philanthropic giving, culture, innovation, and pro bono work. Web: www.gtlaw.com.
Offices: One Vanderbilt Ave., New York, New York 10017, US
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