Why Renovo? Renovo Solutions is a nationwide healthcare technology management company. Our mission is to enable our employees to create customer-centric solutions that empower our healthcare and life science partners to …
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Full-time
bachelor degree
Training programs, Supportive work environment
Posted 11d ago
~40 hrs/week
Responsibilities
The Operations Support Specialist manages asset maintenance strategies, clerical tasks, and inventory accuracy within a healthcare facility. They act as the primary liaison between the company, facility staff, and vendors to ensure equipment safety and operational efficiency.
Requirements
Candidates must hold a Bachelor's degree and possess at least two years of experience in the Life Science or Research industry. Strong administrative, organizational, and communication skills are required, along with proficiency in Microsoft Office.
Full job description
Why Renovo?
Renovo Solutions is a nationwide healthcare technology management company. Our mission is to enable our employees to create customer-centric solutions that empower our healthcare and life science partners to deliver better outcomes and quality of life for the communities they serve. With a presence in 40+ states, we provide comprehensive solutions for managing & maintaining healthcare technologies. Our company’s values of being People First, Customer Centric, Quality Focused, Innovative and Transparent demonstrate our beliefs in a strong culture and a commitment to excellence. We prioritize investing in our employees’ development through ongoing training programs and a supportive work environment. Join our team to make a difference in healthcare while advancing your career with Renovo.
Job Summary
Renovo Solutions - Life Sciences is partnered with Vertex.
The Strategic Sourcing Specialist is assigned full-time onsite to provide account assistance. This role is responsible for contract and asset management and must maintain an exceptional relationship with the account sponsors, facility staff, equipment end users, vendors, and service personnel. This role will also assist as needed in support of the negotiation of lab equipment purchases in addition to the focus on service contracts. This role supports on-site repair technicians and operational support specialists in the execution of administrative responsibilities.
Equipment Sourcing Responsibilities (Surge support to assist as needed):
Negotiation of equipment quotes with Vertex suppliers within defined SLAs, liaise with suppliers and equipment requestors. Upload revised quotes into ticketing workflow
Track savings achieved, likely in a Vertex tool or spreadsheet
Communicate delivery logistics with on-site personnel for Renovo pass through purchases.
Assist in the review of annual OEM/ISO service contract and T&M spend, negotiation plans and scaling as needed the negotiation with OEM/ISOs to establish high level SLAs, pricing discount rates for service contracts, repairs and parts
Collect data and making inputs on supplier service performance score cards for equipment service only.
Assist as needed to provide data for supporting the execution of Renovo QBRs and helps organize supplier QBRs
Service Contract Management:
Review POs and maintain accuracy in Renovo Live (Equipment Database)
Review POs and confirm actions with Site (Site Sponsor Engagement)
Reach out to vendors for quotes
Support engagement plan with scientists/site sponsor for informing budget proposals with level of service (FSWP, PM only, Standard contracts, Premium, etc.) required for equipment and costs of each option
Confirming service level requirements with site sponsors
Understanding applicable discounts, consolidating, and negotiating with contract vendors
Purchase service contracts, track, and maintain service contract data
Approve POs/Invoices
Trend contract data and provide insights to site sponsors
Asset Management Administration:
Support Site Sponsor/Renovo Site Manager Rolling Action Items List (RAIL) meetings
Provide back up to the on-site support team when needed
Issue POs
Open/track work orders
Receive/process Field Service Reports (FSRs)
Schedule on site vendors
Close POs
Track invoices in RL and update status and line items as needed
Vendor follow-up open POs requiring invoices
Triage work orders to technicians
Repair requests to OEMs
End user engagement for repairs
Manage T&M billing and tracker along with sponsor updates
Required Competencies:
Attention to detail
Accountability – takes ownership of assigned work and follows items through to completion
Communication – clearly expresses thoughts and ideas both in written and verbal communications, provides timely information
Financial Acumen – Considers financial impact of all decisions
Integrity – Can admit mistakes, is direct and truthful
Customer Service – demonstrates a “customer-first” mentality, focused on meeting the needs of customers and captures feedback to make improvements
Priority Setting – Prioritizes assigned schedules and workload
Team Building – Mentors newer technicians, facilitates clear communication amongst the team, demonstrates care and respect for co-workers and colleagues
Regulatory – knows the various accrediting agencies (TJC, DNV, CAP, DOH) and how the Medical Equipment Management Plan complies
Safety Requirements:
Maintain a safe working environment for self and others if they come in contact within the biomed area in accordance with the facility’s policies
Must follow OSHA guidelines in regard to blood borne pathogens, airborne pathogens, radiation, sharp instruments and/or tools, hazardous liquids, and operating devices
On-time completion of safety training assignments
Must have sensory ability to distinguish hot & cold ranges of temperature, surfaces, fine motor skills, manual dexterity, and detect/distinguish colors
Must be able be able to carry or lift up to 50 pounds routinely
Classification:
FLSA: Exempt
**Note: This position description does not list every activity, duty, and responsibility of the position and may be altered by RENOVO at any time.
Comprehensive HTM programs that guarantee savings and quality service on all makes and models of medical equipment.
Industry
Hospitals and Health Care
Company size
501-1,000 employees
Founded
2009
Headquarters
Irvine, CA
LinkedIn followers
14,872
Renovo Solutions delivers Healthcare Technology Management (HTM) programs to healthcare organizations across the country. Our services include biomedical and imaging services, capital equipment planning/lifecycle management and robust cybersecurity solutions.
The Renovo Solutions Asset Management Program focuses on building partnerships with hospitals and health systems to reduce equipment maintenance costs, as well as provide technology management consultation. Our proprietary equipment maintenance database is an internet-accessible application that provides customers with “real-time” access to equipment maintenance history.
Renovo Solutions has redefined the way to manage clinical equipment service through a single source solution by providing:
* Reduced complexity of equipment service and maintenance management
* Competitive solutions that meet or exceed the performance of existing service contracts
* Industry knowledge gained from nearly 40 years of experience with access to a large database of medical technology expertise and metrics gained from over 300,000 medical devices
* Flexibility to create a custom solution created to fit all your needs
* High quality, cost effective alternative to OEM contracts
* Unbiased technology assessment and capital planning
Offices: 4 Executive Circle, Suite 185, Irvine, CA 92614, US
Medical Equipment Maintenance and ManagementIntegrated Systems ManagementPlanning & Support Services for Medical EquipmentInnovative Technology SolutionsCybersecurityHealthcare Technology ManagementCapital Equipment Planningbiomedical servicesand radiology equipment serviceHealth Care
How many Administrative jobs are open in San Diego, CA right now?
There are currently 2,148 open administrative positions in San Diego, CA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in San Diego, CA?
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Are there remote or hybrid Administrative jobs in San Diego, CA?
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