Pensacola, Florida, United States · On-site
Job DetailsJob Location: VALCOURT EXTERIOR FL PEN - Pensacola, FL 32505Position Type: Full TimeEducation Level: 4 Year DegreePosition Summary The Office Manager supports the daily administrative and operational needs of …
Skills: Office Management, Project Documentation, Billing, Invoicing, Accounts Payable
Pace, Podlaskie Voivodeship, Poland · On-site
Requisition No: 880196 Agency: Commerce Working Title: 880196 - EMPLOYMENT SECURITY REPRESENTATIVE I - 40041011 1 Pay Plan: Career Service Position Number: 40041011 Salary: $34, 760 Annually-Firm Posting Closing Date: 08…
Skills: Customer Service, Microsoft Office, Public Relations, Data Analysis, Problem Solving
Pensacola, Florida, United States · On-site
Join an Award-Winning Team At Peaden Air Conditioning, Plumbing & Electrical, we're building more than great technicians-we're building great careers. Peaden has proudly served the Florida Panhandle for decades and has b…
Skills: Project Coordination, Verbal Communication, Written Communication, Attention To Detail, Meeting Facilitation
Pensacola, Florida, United States · On-site
The PCT Star Team may be expected to work in various areas of Baptist Healthcare (to include but not limited to Baptist Hospital, Gulf Breeze Hospital, Emergency Departments and Jay Hospital) to provide support to licens…
Skills: Patient Care, Nursing Support, Clerical Duties, Supply Management, Communication
Pensacola, Florida, United States · On-site
$14/hr
At Lodgco, we believe that hospitality success is driven by unwavering dedication, a vibrant workplace culture, and impactful narratives. We believe in investing in our team’s development to deliver a superior cust…
Skills: Guest Registration, Customer Service, Cash Handling, Communication, Multi-tasking
Pensacola, Florida, United States · Remote OK
The Insurance Verification Representative ensures that patient demographics, insurance information, and insurance benefits are obtained and validated with the payer. This information is to be accurately reflected within …
Skills: Insurance Verification, Patient Demographics, EMR Documentation, Benefit Validation, Financial Clearance
Pensacola, Florida, United States · On-site
$15/hr–$15/hr
Job DetailsJob Location: Premium Parking Pensacola FL - Pensacola, FL 32502Position Type: Part TimeSalary Range: $15.00 - $15.00 HourlyJob Shift: Evening ShiftJob Category: OtherHelp Keep Our Parking Operations Running S…
Skills: Customer Service, Field Monitoring, Operational Awareness, Handheld Technology, Property Inspection
Pensacola, Florida, United States · On-site
Labcorp is a global leader in laboratory services, providing the insights and answers that help healthcare providers, patients, researchers, pharmaceutical companies and health systems make confident decisions and improv…
Skills: Venipuncture, Capillary Techniques, Specimen Collection, Data Entry, Customer Service
Pensacola, Florida, United States · Remote Solely
Join Our Team as a Work-From-Home Data Entry Research Panelist! Are you ready to earn money from the comfort of your own home? This exciting opportunity is perfect for anyone with a variety of skills and backgrounds – wh…
Skills: Data Entry, Typing, Research Participation, Internet Proficiency, Following Instructions
Pensacola, Florida, United States · On-site
$50k–$61k/yr
Overview BRMi is seeking a General Coordinator. **US Citizenship Required** **100% onsite in Pensacola, FL** Shift will be Mon-Fri 8-5 with occasional nights and weekend if needed. Benefits:• Comprehensive Medical, Denta…
Skills: Virtual Desktop Environments, Hardware Deployments, Logistics, IT Asset Management, Microsoft 365
Pensacola, Florida, United States · On-site
Job Summary: A Financial Specialist should demonstrate commitment to delivering distinctive service. This position will be responsible for serving the clients as a single touch point, minimizing hand-offs in the office, …
Skills: Client Service, Banking Transactions, Account Maintenance, Federal Banking Regulations, Microsoft Office
Pensacola, Florida, United States · On-site
The Registration Representative performs a variety of data entry and general registration functions for outpatient departments in the facility. It is the responsibility of the registration representative to accurately co…
Skills: Data Entry, Patient Registration, Insurance Verification, Revenue Cycle Management, Customer Service
Pensacola, Florida, United States · On-site
At ServisFirst, Our Name is Our Mission. DUTIES AND RESPONSIBILITIES The Commercial Loan Assistant is responsible for coordinating the closing and servicing of the Region’s loan portfolio. Assignments vary based up…
Skills: Loan Closing, Loan Servicing, Due Diligence, Compliance, Relationship Management
Pensacola, Florida, United States · On-site
Customer Service Representative Arrow Exterminators is looking to hire a full-time Customer Service Representative to provide uncompromised service support and administration to internal and external Service Center custo…
Skills: Customer Service, Problem Solving, Microsoft Office Suite, Scheduling, Payment Processing
Pensacola, Florida, United States · Hybrid
ABOUT HUB INTERNATIONAL: HUB International Limited (“HUB”) is one of the largest global insurance and employee benefits brokers, providing a broad array of property, casualty, risk management, life and health, employee b…
Skills: Account Management, Client Service, Insurance Marketing, Policy Interpretation, Underwriting Negotiation
Pensacola, Florida, United States · On-site
$40k–$52k/yr
Become a part of our caring community Reporting to the Branch Administration, the Patient Services Coordinator is directly responsible for scheduling visits and communicating with field staff, patients, physicians to mai…
Skills: Scheduling, Care Coordination, Office Management, Patient Communication, Staff Management
Pensacola, Florida, United States · On-site
We take pride in what we do! Deciding to come grow with us is an exciting opportunity to enhance your career success stories. You are the center to what we do. We would love to have you here! At Tower Loan, our Customer …
Skills: Customer Service, Cash Handling, Sales, Relationship Building, Payment Processing
Pensacola, Florida, United States · On-site
$16/hr
About Gulf Winds Gulf Winds Credit Union offers innovative financial tools that give our members freedom to live life with their finances under control. Since our founding in 1954, we have grown from a single branch in P…
Skills: Customer Service, Conflict Resolution, Cross-selling, Microsoft Office, Account Management
Pensacola, Florida, United States · On-site
$15/hr–$16/hr
Description QSL Management is a fast-growing senior living company with ample opportunities for advancement. Our mission is to provide seniors with luxurious and comfortable resort-style homes while promoting wellness, s…
Skills: Companionship, Supportive Listening, Activities Of Daily Living, Patient Care, Housekeeping
Lake Mary, Florida, United States · Remote Solely
$19/hr–$22/hr
Remote – Must Reside in Florida Psych Health Associates is seeking an experienced and compassionate Medical Assistant to join our growing team. This is a fully remote position supporting providers and patients acro…
Skills: Patient Care Coordination, Provider Scheduling, EMR Proficiency, Microsoft Office, Customer Service
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Manage daily administrative workflows and operational needs for a commercial specialty contracting branch. Support project managers and field teams with documentation, billing, payroll, and vendor coordination.
Requires a high school diploma with a preference for an associate or bachelor's degree and at least three years of office administration experience. Proficiency in Microsoft Office and experience in construction or specialty contracting is preferred.
Job DetailsJob Location: VALCOURT EXTERIOR FL PEN - Pensacola, FL 32505Position Type: Full TimeEducation Level: 4 Year DegreePosition Summary
The Office Manager supports the daily administrative and operational needs of a commercial specialty contracting branch focused on waterproofing, façade restoration, concrete repair, and building-envelope services.
This role works closely with the General Manager, Operations Manager, Project Managers, field teams, accounting, clients, vendors, and subcontractors. The Office Manager is responsible for maintaining organized office processes, supporting project documentation, coordinating administrative activities, and ensuring timely communication across the branch.
Manage daily office operations and administrative workflows.
Support Project Managers and field teams with project documentation, scheduling, and communication.
Prepare and maintain contracts, purchase orders, subcontractor documents, certificates of insurance, permits, and project files.
Assist with billing, invoicing, accounts payable, accounts receivable, and collections follow-up.
Track employee timecards, payroll information, expenses, and job-cost documentation.
Coordinate vendor, subcontractor, and supplier documentation.
Maintain accurate employee, client, project, and compliance records.
Assist with onboarding, training coordination, and general HR administration.
Answer phones, manage correspondence, schedule meetings, and support office visitors.
Order office and field supplies and maintain inventory records.
Support safety documentation, incident records, and training records.
Prepare reports, spreadsheets, and branch updates for management.
Help maintain a professional, organized, and responsive office environment.
Strong organizational, communication, and administrative skills.
Ability to manage multiple priorities in a fast-paced construction environment.
Experience supporting project management, operations, accounting, or field teams.
Familiarity with billing, invoicing, purchase orders, payroll, and job-cost documentation.
Proficiency with Microsoft Word, Excel, Outlook, and office management systems.
Strong attention to detail and ability to maintain confidential information.
Construction, commercial services, or specialty contracting experience preferred.
Bilingual English and Spanish communication skills are a plus.
High school diploma or equivalent required.
Associate or bachelor’s degree preferred.
Minimum of three years of office administration, construction support, or related experience preferred.
Experience with construction accounting or project management software is a plus.
Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 20 pounds at times.
Occasional travel to jobsites or branch locations may be required.
This job description is not intended to contain a comprehensive listing of all duties or responsibilities required of the employee. Duties and responsibilities may change at any time, with or without notice.
Your One Source for Exterior Building Restoration, Repair & Maintenance
The Valcourt Group is one of the nation's leading providers of commercial building restoration, repair, and maintenance services. With more than 3,000 employees, 23+ partner brands, and operations spanning 30 states, we serve over 19,000 properties across the United States. Our comprehensive service offering includes façade and parking garage restoration, waterproofing, window cleaning, exterior maintenance, and fall protection solutions. By bringing these capabilities together under one platform, we help property owners and managers protect, preserve, and extend the life of their assets through a single trusted partner. What sets the Valcourt Group apart is our ability to combine national scale with local expertise. Every Valcourt company maintains the relationships, responsiveness, and market knowledge of a local business while benefiting from the resources, technical expertise, and support of a nationwide organization. Our roots trace back to 1986, when Valcourt Building Services was founded as a Washington, D.C.-based window cleaning company. In 2021, Valcourt Building Services and the JOBS Group joined forces to create the Valcourt Group, establishing one of the largest and fastest-growing exterior building services organizations in the country. Today, we proudly honor the legacies of the companies and people who have helped shape our success. Together, we share a commitment to delivering exceptional service, industry-leading safety, and long-term value for our clients. Our work is guided by five core values: • Safety – Protecting our people, clients, and communities through rigorous standards and proactive planning. • Respect – Treating everyone with integrity, compassion, and professionalism. • Collaboration – Building strong partnerships through communication and teamwork. • Growth – Continuously improving through innovation, efficiency, and opportunity. • Leadership – Leading by example and holding ourselves accountable for results.
Offices: 4200 Research Forest Dr, Suite 400, The Woodlands, Texas 77381, US
There are currently 251 open administrative positions in Pensacola, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Baptist Health Care, Ascension, R1 RCM, Gulf Winds Credit Union, Retrēv, LLC, among others. Browse the listings above to see every active employer.
Yes — 27 of the 251 open administrative positions offer remote or hybrid work (15 remote, 12 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
