Administrative Jobs in Newcastle, Australia (Now Hiring) — 20 open

Your Opportunity

We have an exciting opportunity for an Executive Assistant (EA) to join KPMG's Leadership Support Team in the Newcastle office on a full-time basis.

Supporting the Geographic (GEO) Lead Partner, you will provide reliable, practical and professional executive support that helps the Partner stay organised, connected and focused on key priorities.

This role is ideal for a proactive and approachable Executive Assistant who enjoys managing the essentials well, building strong working relationships and delivering a high standard of service in a busy professional services environment.

Key Responsibilities

Executive & Administrative Support

• Manage the GEO Lead Partner’s diary, meeting schedule and day-to-day administrative priorities.
• Coordinate meetings, prepare agendas and collate relevant papers or briefing materials as required.
• Monitor and manage correspondence, follow-ups and key deadlines in a timely and professional manner.
• Arrange travel, accommodation, itineraries and related logistics where required.
• Support expense preparation, invoice processing and general administrative tasks in line with internal processes.

Client & Stakeholder Coordination

• Coordinate client meetings, internal catch-ups and stakeholder interactions on behalf of the GEO Lead Partner.
• Support the preparation and distribution of documents, meeting notes and follow-up actions.
• Maintain accurate contact and client information where required, including updates to customer relationship management (CRM) systems.
• Act as a professional point of contact for internal teams, clients and visitors.

Office & Team Support

• Work collaboratively with the Newcastle office team, local leadership support networks and national teams.
• Assist with basic office coordination, room bookings, catering and visitor arrangements as required.
• Support local team activities, office communications and engagement initiatives when needed.
• Help maintain a positive, organised and welcoming office experience for employees, clients and visitors.

Collaboration & Continuous Improvement

• Build effective relationships with Partners, Executive Assistants, client service teams and business support functions.
• Identify simple opportunities to improve administrative processes, communication flows and ways of working.
• Contribute to a collaborative, inclusive and supportive team culture.

Your Experience

• Previous experience in an Executive Assistant, Personal Assistant or senior administrative support role.
• Strong diary, meeting, travel and email management skills.
• Excellent organisational skills and the ability to manage competing priorities with care and attention to detail.
• Clear, professional communication skills and confidence in working with Partners, clients and internal stakeholders.
• Sound judgement, discretion and professionalism when handling confidential information.
• A proactive, practical and solutions-focused approach to daily support.
• Confidence using Microsoft 365, including Outlook, Word, PowerPoint and Teams.
• Experience with CRM systems and business management platforms is desirable but not essential.
• A positive, adaptable and collaborative mindset, with a genuine focus on delivering great service.

KPMG is a professional services firm with global outreach and deep sector experience. We work with clients across an array of industries to solve complex challenges, steer change and enable growth. 

Our people are what make KPMG the thriving workplace that it is and what sets us apart is that we know great minds think differently. Collaborate with a team of passionate, highly skilled professionals who’ve got your back. You’ll build relationships with unique and diverse colleagues who will provide you with the support you need to be your best and produce meaningful and impactful work in an inclusive, equitable culture.

At KPMG, you’ll take control over how you work. We’re embracing a new way of working in many ways, from offering flexible hours and locations to generous paid parental leave and career breaks. Our people enjoy a variety of exciting perks, including retail discounts, health and wellbeing initiatives, learning and growth opportunities, salary packaging options and more.

Diverse candidates have diverse needs. During your recruitment journey, information will be provided about adjustment requests. If you require additional support before submitting your application, please contact the Talent Attraction Support Team.

At KPMG every career is different, and we look forward to seeing how you grow with us.

KPMG Australia: grow with us!