New York, New York, United States · On-site
$70k/yr
PURPOSE: Through ownership and stewardship, we create, maintain, and provide quality physical environments that support living, learning, and working for people with developmental and mental health diagnoses — in a…
Skills: Financial Management, Capital Project Oversight, Expense Tracking, Invoice Processing, Regulatory Compliance
New York, New York, United States · On-site
$20/hr–$22/hr
For over 125 years, Catholic Charities Brooklyn and Queens has been providing quality social services to the neighborhoods of Brooklyn and Queens and currently offers 160-plus programs and services for children, youth, a…
Skills: Data Entry, Basic Accounting, MS Word, Excel, PowerPoint
New York, New York, United States · On-site
$60k–$80k/yr
Description Position Summary Atlas Supreme is a dynamic full-service general contractor, construction manager, and owner's representative delivering projects of varying scale and complexity — from fast-paced commercial f…
Skills: Accounts Payable, Vendor Onboarding, Quickbooks, Procore, Google Workspace
New York, New York, United States · Hybrid
Job Description: Associate, Brand Content Who Are We? Carat Content was invented to help brands reach and deepen their connections with consumers in a world where the points of connection, engagement and transaction are …
Skills: Organizational Skills, Attention To Detail, Branded Content, Project Management, Verbal Communication
New York, New York, United States · On-site
Job Description: Responsibilities include direct care staff scheduling (HHA and PCA), Ensures aide placement specific to patient’s needs and requests. Other responsibilities are taking incident and complain reports, maki…
Skills: Staff Scheduling, Patient Placement, Incident Reporting, Complaint Handling, Bilingual Spanish
New York, New York, United States · Hybrid
$76k–$114k/yr
Join a team that values your ambition and empowers your growth At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future gen…
Skills: Bookkeeping, Accounts Payable, Bank Reconciliation, Journal Entries, Microsoft Excel
New York, New York, United States · On-site
Loews Regency New York Hotel offers careers in a luxury Park Avenue setting on the Upper East Side. Team members support iconic Art Deco style, personalized service and a refined guest experience shaped by more than 60 y…
Skills: Receiving, Inventory Control, Food Safety, Sanitation, Microsoft Word
New York, New York, United States · On-site
$65k–$72k/yr
The Opportunity Key responsibilities: Responsible for managing the firms billing process, ensuring accurate and timely preparation of client invoices for a selected group of Billing Attorneys, including: Review time entr…
Skills: Legal Billing, Aderant, E-Billing Platforms, Microsoft Word, Microsoft Excel
New York, New York, United States · On-site
Overview Shift Supervisor The Shift Supervisor supports daily operations at a shelter by ensuring client services run smoothly, safely, and on time. Working under the Operations Coordinator, they supervise activities, ma…
Skills: Supervision, Facility Safety, Schedule Management, Crisis Intervention, Compliance
New York, New York, United States · On-site
$121k–$151k/yr
Job Description & Responsibilities Persistent Systems is seeking an exceptional Executive Assistant (EA) that will provide high-level administrative support to multiple senior leaders (Executive Vice President, Corporate…
Skills: Calendar Management, Executive Support, Meeting Logistics, Travel Coordination, Expense Reporting
New York, New York, United States · On-site
$72k–$78k/yr
Overview Assistant Program Director Salary: $72,000-$77,638 A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and greater New York Area. Samaritan Daytop V…
Skills: Clinical Supervision, Administrative Supervision, Case Management, Staff Management, Policy Implementation
New York, New York, United States · On-site
Responsibilities Ensure all Salvation Army policies, practices and procedures are maintained as per Employee Manual. Use "Time Off" form to record sick time, and to request personal and vacation time. Submit completed fo…
Skills: Facility Maintenance, Preventive Maintenance, Janitorial Services, Compliance Review, Vendor Coordination
New York, New York, United States · Hybrid
Agency: Omnicom Media Job Function: Media Job Subfunction: Trading and Investment Job Description: Responsibilities This is an entry level position within the OMnet, LLC investment team. The Assistant Analyst will conduc…
Skills: Data Entry, Revenue Analysis, Profit Analysis, Cost Analysis, Microsoft Excel
New York, New York, United States · On-site
$70k–$75k/yr
Job DetailsLevel: ExperiencedJob Location: Legal Address - NEW YORK, NY 10001Position Type: Full TimeEducation Level: High SchoolSalary Range: $70,000.00 - $75,000.00 Salary/yearTravel Percentage: Up to 25%Job Shift: Day…
Skills: Janitorial Services, Housekeeping, Staff Supervision, Scheduling, Customer Service
New York, New York, United States · On-site
$25/hr–$52/hr
Job Description: This role provides high‑level administrative support in a fast‑paced, dynamic environment. It requires strong communication and customer service skills, advanced proficiency with Microsoft Office applica…
Skills: Administrative Support, Microsoft Office, Calendar Management, Travel Coordination, Expense Reporting
New York, New York, United States · On-site
$90k–$120k/yr
About Norm Law Norm Law is the premier AI-native law firm, built for global institutions. Powered by Norm Ai, we combine elite legal talent with purpose-built AI agents to deliver faster, more precise, and more reliable …
Skills: Legal Billing, Invoice Processing, Accounts Receivable, Microsoft Excel, Google Workspace
New York, New York, United States · On-site
$65k–$85k/yr
Pay: $65,000 - $85,000 Are you looking for a place where meaningful moments are made together? We make vacation dreams come true for travelers around the world in a supportive, friendly, and beautiful work environment. A…
Skills: Quality Assurance, Document Processing, Contract Review, Financial Document Analysis, Customer Service
New York, New York, United States · On-site
$24/hr–$28/hr
Job Title Property Administrator (CRE) Job Description Summary Performs the administrative functions of the Property Management Team assuring a high level of professionalism in property issues, including timely response …
Skills: Administrative Support, Lease Administration, Invoice Processing, Microsoft Office Suite, Customer Service
New York, New York, United States · Hybrid
$55k–$80k/yr
PURPOSE The Client Advocate supports clients throughout the Victim Compensation Fund (VCF) process by serving as their primary point of contact, helping them gather required documentation, and navigate program requiremen…
Skills: Time Management, Prioritization, Client Experience, Verbal Communication, Written Communication
New York, New York, United States · On-site
$23/hr–$29/hr
Salary Range $23.35 - $29.19* Job Description: WHO WE ARE:A New York landmark since 1901, Bergdorf Goodman represents the global pinnacle of style, service and modern luxury. With its rich history of showcasing leading a…
Skills: Inventory Management, Vendor Coordination, Order Processing, Microsoft Excel, Time Management
New York, New York, United States • On-site
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
This role manages the intersection of facilities administration and capital project financial oversight, including invoice processing and regulatory filings. It ensures fiscal accountability for facilities expenditures while coordinating utility accounts and compliance with FDNY and insurance requirements.
Requires a high school diploma (associate degree preferred) and at least 3 years of experience in bookkeeping or project financial management. Candidates must be proficient in Excel and financial software, with a strong ability to manage multiple administrative priorities.
PURPOSE:
Through ownership and stewardship, we create, maintain, and provide quality physical
environments that support living, learning, and working for people with developmental and
mental health diagnoses — in a cost-effective manner that ensures the present and future
wellbeing of our clients and workforce.
POSITION OVERVIEW:
The Facilities Administration & Finance Sr Manager is a dynamic, dual-function role at the heart of the Facilities Management team. This position bridges day-to-day administrative operations with capital project financial oversight — ensuring that the department runs efficiently, compliantly, and with full fiscal accountability.
On the administrative side, this role manages vendor invoices, insurance renewals, utility accounts, regulatory filings, FDNY violations including attending virtual hearings and inter-departmental coordination. On the financial side, it tracks all capital project expenditures, processes invoices and purchase requests, and supports audit readiness. The ideal candidate thrives in a fast-paced environment, juggles multiple priorities with ease, and takes ownership of their work.
This is a full-time, in-office position based at NYC Headquarters.
KEY ESSENTIAL FUNCTIONS:
Financial Management & Capital Project Oversight
• Track and manage all capital project-related expenses — both self-funded and state-funded — ensuring accuracy, compliance, and timely reporting.
• Process all facilities-related invoices, fines, and violations through Intacct for payment; verify that billed work aligns with approved project scopes and budgets.
• Review invoices for excessive or erroneous billing; communicate discrepancies with Regional Managers and supervisors before approval.
• Enter and manage facilities purchase requests through internal systems.
• Maintain and update comprehensive spreadsheets tracking summonses, invoices, vendors, and capital project activity.
• Support internal and external audits by maintaining detailed, organized financial records and documentation.
• Assist the Director of Facilities Administration with process improvements and special financial initiatives.
Administrative & Compliance Operations
• Open, close, and troubleshoot all agency Con Ed and National Grid utility accounts; manage turn-off notices and service issues promptly.
• Request, maintain, and monitor Certificates of Insurance (COI) files for vendors and contractors.
• Process annual flood insurance renewal paperwork and maintain associated documentation.
• Attend FDNY hearings and manage related compliance documentation and follow-up.
• Maintain capital project files and departmental central records, databases, and insurance records.
• Maintain and regularly update Excel spreadsheets for vetted vendors and approved contractor lists.
Inspection & Facilities Support
• Monitor and review monthly, quarterly, semi-annual, and annual facility inspections to ensure they are being conducted on schedule.
• Assist and support HQ Facilities personnel as needed; fill in for other Facility Support Staff during absences.
• Collaborate across departments, including Real Estate, Procurement, and Programs, to facilitate smooth operations.
• Complete special projects and other assigned tasks in a timely and professional manner.
CORE COMPETENCIES for the position include:
EDUCATIONAL/TRAINING REQUIRED:
EXPERIENCE REQUIRED/LANGUAGE PREFERENCE:
COMPUTER SKILLS REQUIRED:
VISUAL AND MANUAL DEXIERITY:
WORK ENVIRONMENT/PHYSICAL EFFORT
We are an equal opportunity employer that does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable federal, state, or local law.
We strive to help New Yorkers of all backgrounds realize their potential and live as independently as possible.
For 150 years, The Jewish Board of Family and Children’s Services has been empowering New Yorkers through innovative, high-quality mental health, housing, and social services. With compassion and expertise guiding our work, we serve over 45,000 people of all ages and backgrounds across the five boroughs of New York City.
Offices: 463 7th Ave, 18th Floor, New York, NY 10018, US
There are currently 7,200 open administrative positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include New York City Housing Authority (NYCHA), Mount Sinai Health System, Northwell Health, NYU London, Compass Group, among others. Browse the listings above to see every active employer.
Yes — 1916 of the 7200 open administrative positions offer remote or hybrid work (276 remote, 1640 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
