Overview The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach …
Skills: Legal documentation, Financial statement review, Notarization, Data entry, Microsoft Office
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City of Rochester, New York, United States · On-site
Entry level
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Development Seasonal Community Engagement & Christmas Campaign Associate
Columbus, Ohio, United States · On-site
Entry level
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Beaver Falls, Pennsylvania, United States · On-site
$8/hr–$23/hr
Mid level
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Overview The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach …
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$26/hr–$29/hr
Full-time
associate degree
Medical insurance, Dental insurance, Vision insurance, Life insurance, On-site cafeteria, Paid time off
Posted 1d ago
Apply by Sep 13
~35 hrs/week
Responsibilities
The Document Specialist is responsible for preparing and reviewing legal documents, including legacies and financial statements, for authorized signatures. They also manage document flow, notarize paperwork, and maintain accurate records within the department's databases.
Requirements
Candidates must possess an Associate's Degree and 1-3 years of related experience, along with proficiency in Microsoft Office and Adobe Acrobat. A keen eye for detail and the ability to obtain a New York State Notary Public commission are required.
Full job description
Overview
The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.
We are the largest non-governmental provider of social services in America and every year, we help over 30 million Americans overcome poverty, homelessness, addiction, economic hardships, loneliness, and exploitation through a wide range of programs and services.
Reporting to the Estates Supervisor, the Document Specialist is responsible for the completion and preparation of documents for signatures by the authorized signatories and appropriate corporate personnel of The Salvation Army and the regular review of financial statements received from various financial institutions.
This position requires approximately 35 hours of work per week and is onsite at our Eastern Territorial Headquarters in West Nyack, NY.
Responsibilities
Review all incoming documents pertaining to legacies, process and prepare same for signature, include required attachments, and if needed, notarize same once executed by appropriate corporate personnel.
Correct and/or recreate documents received from various financial institutions and/or from the Commands.
Make phone calls to ensure submission of required and accurate information and follow-up with representatives of various financial institutions if necessary.
Review bank statements (paper and electronic) for estates and third party trust distributions.
Verify third party trusts are entered in the Estates Database.
Review third party trust bank statements (paper and electronic) in conjunction with annual fiscal year-end reports.
Notarize documents as required for submission.
In the absence of Estates Specialist, retrieve incoming mail and process outgoing mail.
Obtain closed estate information from the Document Management Department and Archives, as needed.
Assist the Secretary and Assistant Legal Secretary and Estates Supervisor as requested to maintain the smooth flow of information both within and outside the Legal Department.
Qualifications
Associate's Degree
1-3 years of related experience
Must be able to function within a team environment.
Needs working knowledge of legal procedures, legal documents, and bank/financial statements.
Must be or willing to become a New York State Notary Public.
Must have an exceptionally keen eye for details.
This position requires proficiency with Microsoft Office, Lotus Notes, Adobe Acrobat, and familiarity with the use of multi-functional printers.
This position requires adaptability and flexibility to learn and use department databases.
What We Offer:
Generous Medical, Dental, Vision Benefits
TSA paid Life Insurance for Employees
Additional life insurance options for employees
On-site cafeteria
Paid Time Off – Vacation, Sick, Personal days
403(b) retirement savings plan
Non-contributory Pension Plan
Professional Development
Free, on-site Fitness Center
Federal holidays
Opportunities to give back and support our communities
All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability or protected veteran status.
Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.
Industry
Non-profit Organizations
Company size
1,001-5,000 employees
Founded
1865
Headquarters
West Nyack, New York
LinkedIn followers
2,824
Every year, The Salvation Army helps more than 27 million people in nearly every ZIP code in America overcome poverty, addiction, and economic hardships through a wide range of social services. By providing food for the hungry, emergency relief for disaster survivors, rehabilitation for those suffering from substance abuse, and clothing and shelter for people in need, The Salvation Army is doing the most good at our more than 6,400 centers of operation around the country. In 2024, Forbes ranked The Salvation Army 6th in its list of America’s Top 100 Charities. And in 2021, The Chronicle of Philanthropy ranked The Salvation Army 2nd on its list of “America’s Favorite Charities.”
Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.
Industry
Non-profit Organizations
Company size
1,001-5,000 employees
Founded
1865
Headquarters
West Nyack, New York
LinkedIn followers
2,824
Every year, The Salvation Army helps more than 27 million people in nearly every ZIP code in America overcome poverty, addiction, and economic hardships through a wide range of social services. By providing food for the hungry, emergency relief for disaster survivors, rehabilitation for those suffering from substance abuse, and clothing and shelter for people in need, The Salvation Army is doing the most good at our more than 6,400 centers of operation around the country. In 2024, Forbes ranked The Salvation Army 6th in its list of America’s Top 100 Charities. And in 2021, The Chronicle of Philanthropy ranked The Salvation Army 2nd on its list of “America’s Favorite Charities.”