New York, New York, United States · On-site
$50k/yr
ADMINISTRATIVE ASSISTANT The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in …
Skills: Procurement, Financial Documentation, Inventory Management, Compliance Tracking, Data Reporting
New York, New York, United States · On-site
About Role Ring Concierge is a rapidly growing female-founded fine jewelry company specializing in customized engagement rings and fine jewelry. We are seeking a Returns & Repairs Associate to become an integral part of …
Skills: Case Management, Quality Assurance, Client Communication, Operational Tracking, Excel
New York, New York, United States · On-site
Responsibilities Are you someone who enjoys supporting a team, staying organized, and helping operations run smoothly? We are seeking an Administrative Assistant in Far Rockaway, Queens, NY to provide day-to-day administ…
Skills: Administrative Support, Customer Service, Microsoft Word, Microsoft Excel, Microsoft Outlook
New York, New York, United States · On-site
$19/hr
Let’s Connect! Are you ready to embark on a new career endeavor? Join The Doe Fund on our mission to break the cycles of homelessness, addiction, and recidivism. Our flagship Ready, Willing & Able (RWA) program pro…
Skills: Staff Supervision, Dispatching, Logistics Management, Customer Service, Google Suite
New York, New York, United States · On-site
The Administrative Coordinator (‘AC’) at the Institute for Health Equity Research (IHER) coordinates administrative scheduling activities for IHER’s faculty and leadership as well as offers officewide administrative assi…
Skills: Administrative Scheduling, Calendar Management, Correspondence Drafting, Event Planning, Internal Communications
New York, New York, United States · Hybrid
$65/hr–$70/hr
Company Description BLEND360 is an acclaimed, forward-thinking Data, Digital Marketing, & AI Solutions Company, dedicated to fueling remarkable outcomes for our Fortune 500 clients. Our trajectory is one of continuous ex…
Skills: Corporate Event Management, Vendor Coordination, Logistics Management, Stakeholder Management, Budget Tracking
New York, New York, United States · On-site
$66k–$79k/yr
The Executive Assistant I is responsible for overall support to a Vice President or Chair as related to day-to-day operations of a large or complex department or office. Coordinates the administrative activities for the …
Skills: Administrative Support, Office Operations, Coordination, Executive Assistance, Departmental Management
New York, New York, United States · On-site
$19/hr–$26/hr
Company Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational d…
Skills: Customer Service, Team Leadership, Workflow Coordination, Timekeeping Management, Quality Assurance
New York, New York, United States · On-site
$55k–$60k/yr
Duties and Responsibilities Attend Bi-weekly Case Conference Meetings with supervisor to review case files. Attend Community Resources Division Meetings, All Staff Meetings, and Case Management, Coaches, & Mentors Commit…
Skills: Case Management, Salesforce, Client Engagement, Intake Processing, Referrals
New York, New York, United States · On-site
$22/hr–$26/hr
Estimated starting salary is $22.17-$26.97 per hour. The Part-Time Universal Banker role will provide savings bank services to new and existing customers in an efficient and reliable manner consistent with government reg…
Skills: Verbal Communication, Written Communication, Basic Math Skills, Personal Computer Proficiency, Microsoft Office Knowledge
New York, New York, United States · On-site
$70k–$80k/yr
Classification: Exempt Reports to: Vice President of Housing Stability Location: Bronx Sites Status & Hours: This is a full-time, exempt position with a regular schedule from Monday-Friday, 9:00 am to 5:00 pm. Lantern st…
Skills: Housing Stability Management, Vacancy Management, Intake Coordination, Team Supervision, Compliance Monitoring
New York, New York, United States · On-site
LEGAL We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. We handle litigation and arbitration, perform research and due diligence, aid in financing and l…
Skills: Strategic Operations, Budgeting, Expense Tracking, Executive Communications, Project Management
New York, New York, United States · On-site
$30/hr–$35/hr
Classification: Non-Exempt Reports to: Housing Stability Manager Location: Manhattan, NY Schedule: Full-time, Monday - Friday, 9:00 AM - 5:00 PM. Lantern staff may be asked to adjust schedules based on operational needs.…
Skills: Leasing Compliance, Tenant Engagement, Rent Collection, Intake Coordination, Income Calculation
New York, New York, United States · On-site
$40k–$45k/yr
Events Coordinator Department: Events Employment Type: Full Time Location: PURPLE New York Compensation: $40,000 - $45,000 / year Description PURPLE is seeking a highly organized and detail-oriented Event Coordinator to …
Skills: Event Coordination, Project Management, Logistics Planning, Vendor Research, RSVP Tracking
New York, New York, United States · On-site
$30/hr–$38/hr
Classification: Non-Exempt Reports to: Housing Stability Manager Location: Manhattan, NY - multiple sites Schedule: Full-time, Monday - Friday, 9:00 AM - 5:00 PM. Lantern staff may be asked to adjust schedules based on o…
Skills: Leasing Compliance, Tenant Engagement, Rent Collection, Intake Coordination, Case Management
Lynbrook, New York, United States · On-site
$70k–$75k/yr
About EWBC Exterior Wall & Building Consultants, Inc. (EWBC) is a specialty contractor providing construction labor, carpentry, project management, and specialty contracting services throughout the New York metropolitan …
Skills: Project Coordination, Labor Management, Payroll Administration, Billing Support, Field Operations
New York, New York, United States · On-site
$46k–$76k/yr
Be part of an amazing story Macy’s is more than just a store. We’re a story. One that’s captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores an…
Skills: Operational Acumen, Collaboration, Ownership And Accountability, Results-Driven Approach, Communication Skills
New York, New York, United States · On-site
$38/hr–$41/hr
Job Title: Training & Learning Coordinator Classification: Full-time, Non-Exempt Reports to: Director of Training & Learning Location: New York, NY (with travel across Lantern sites) Schedule: Monday - Friday, 9 am - 5:0…
Skills: Training Coordination, Workforce Development, LMS Administration, Project Coordination, Written Communication
New York, New York, United States · On-site
About Phipps Neighborhoods Phipps Neighborhoods, the social service affiliate of Phipps Houses, has been a catalyst for community growth and empowerment for over 50 years. Our mission is focused on creating safe, inclusi…
Skills: Security Monitoring, Emergency Response, Intake Processing, Facility Inspection, Incident Reporting
New York, New York, United States · On-site
$24/hr–$30/hr
Classification: Full-time, Non-Exempt Reports to: Sr. Security Operations Specialist Location: Manhattan/Bronx, NY (with travel across Lantern sites) Schedule: Tuesday – Saturday, 4:00 PM – 12:00 AM Who We Ar…
Skills: Security Operations, Access Control, Incident Response, Staff Training, Crisis Management
New York, New York, United States • On-site
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Provides comprehensive administrative and clerical support for a DHS long-term shelter, including procurement, financial documentation, and inventory management. Manages client databases via AWARDS and CAIRS while coordinating reporting and reception duties.
Requires a High School Diploma or GED, with an Associate's Degree preferred and at least two years of administrative experience in human services or non-profits. Proficiency in Microsoft Office and the ability to handle sensitive information with discretion are essential.
ADMINISTRATIVE ASSISTANT
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the smooth and compliant operation of a DHS long-term shelter. This position plays a key role in supporting program leadership, maintaining accurate records, coordinating reporting tasks, and assisting with the day-to-day functioning of the shelter in alignment with DHS and internal agency requirements.
· Coordinate the purchase of office and program supplies or equipment, maintaining documentation of all purchasing decisions.
· Submit purchase orders, packing slips, and invoices to the fiscal department promptly.
· Track and reorder supplies to ensure common areas and office spaces are adequately stocked.
· Review vendor invoices for accuracy and forward approved items to the fiscal department in a timely manner.
· Maintain and reconcile the office petty cash fund by processing expense vouchers, reimbursing staff, and submitting monthly reconciliations.
· Maintain a monthly inventory log of all office equipment, furniture, and program assets, including items purchased, transferred, discarded, or traded.
· Support compliance with audit and agency inventory control standards.
· Maintain accurate logs and files of staff training records, certifications, fire drill logs, and other regulatory documents.
· Ensure documentation is up to date and in compliance with DHS and agency requirements.
· Assist with the collection, organization, and submission of internal and external reporting data, including DHS-required reports.
· Support supervisors and directors with compiling and formatting data for reports and proposals.
6. Administrative Support
· Draft, copy, fax, and file letters, memos, and agency-related documents.
· Manage calendars, schedule appointments, and coordinate meeting spaces for internal and external meetings.
· Greet and direct visitors, vendors, and clients professionally and ensure they are escorted or referred to appropriate staff.
· Maintain a welcoming and organized front office and reception area.
· Assist in preparing documentation for audits, site reviews, and contract renewals.
· Help compile and format supporting materials for grant or proposal submissions.
· Maintain and update client databases, including playing the role of team superuser for HMIS platforms such as AWARDS and CAIRS.
· Troubleshoot and support staff with system navigation and data entry.
· As needed, deliver or pick up documents to/from agency headquarters, DHS offices, or other relevant locations.
· Provide backup support to other administrative functions or site needs as assigned by the Program Director or administrative leadership. Qualifications:
· High School Diploma or GED required; Associate’s Degree preferred.
· At least two (2) years of administrative experience, preferably in a human services, non-profit, or government-funded program.
· Strong working knowledge of Microsoft Office Suite (Excel, Word, PowerPoint).
· Familiarity with or willingness to learn DHS data systems, including AWARDS and CAIRS.
· Knowledge of basic procurement procedures and document control.
· Excellent organizational and time management skills.
· Strong written and verbal communication skills.
· Professional demeanor, with the ability to interact effectively with diverse populations, including clients, staff, and external partners.
· Ability to manage sensitive information with discretion and maintain confidentiality at all times.
· Valid New York State Driver’s License preferred.
Serving Humanity since 1996. Promoting, fostering and providing the highest quality of housing and services
Housing Options and Geriatric Association Resources, Inc. (H.O.G.A.R.) was incorporated in March 1996 to assist society’s most disenfranchised; the elderly, seriously mentally ill adults, the homeless, adults living with Special Needs and the physically challenged by promoting, fostering and providing the highest quality of housing and services in a most therapeutic, rehabilitative and aesthetically satisfying environment. H.O.G.A.R.’s approach to housing and services is based on the philosophy, goals and objectives of psychosocial rehabilitation. The organizations’ goal is to restore an individual’s ability for independent living, socialization and effective life management. H.O.G.A.R.’s services and housing builds on personal strengths to offset the effects of the aging process, illness and history of the homelessness and in coordination with other treatment and rehabilitation services.
There are currently 8,966 open administrative positions in New York, NY listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include New York City Housing Authority (NYCHA), Mount Sinai Health System, Northwell Health, NYU London, Compass Group, among others. Browse the listings above to see every active employer.
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