Description Position: Office Coordinator Reports To: Managing Principal Classification: Non Exempt Date of Revision: 8/2021 Summary Office Coordinator- Provides general office support with a variety of clerical activitie…
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$51k–$59k/yr
Full-time
high school, associate degree
Posted 20d ago
~40 hrs/week
Responsibilities
Provides general office support including managing calls, mail distribution, and maintaining the professional appearance of the office and conference rooms. Handles travel coordination, office supply procurement, and administrative support for various departments.
Requirements
Requires a high school diploma with an associate degree preferred and ideally 3 years of professional firm experience. Must be proficient in Microsoft Office and possess strong organizational and communication skills.
Full job description
Description
Position: Office Coordinator
Reports To: Managing Principal
Classification: Non Exempt
Date of Revision: 8/2021
Summary
Office Coordinator- Provides general office support with a variety of clerical activities and related tasks.
Requirements
Essential Functions:
Responsible for answering incoming calls, directing calls to appropriate associates,
Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial services, contractors, service technicians and landlord.
Responsible for mail distribution and scanning of mail as requested.
Travel coordination including airline/hotel reservations, and administration of Easybiz
Assist in on-boarding tasks such as key assignment, office tour and seating chart
Keep watch over office security vulnerabilities
Insurance Certificate Requests
Responsible for the ordering, receiving, stocking and distribution of office supplies.
Edits and formats project manuals/technical specifications.
Code and copy incoming invoices and route appropriately.
Monitors and facilitates office building maintenance as needed.
Other related clerical duties such as photocopying, filing and collating including archiving files per schedule.
Provides administrative support to departments as needed.
Assist with the coordination and execution of office events as necessary.
Ensure front office area and lobby and conference areas are clean and organized.
Execute special projects as needed.
Competencies:
Effective interpersonal communication skills, both oral and written.
Demonstrates trust and reliability.
Able to maintain a professional presence and demeanor that is reflective of an office environment.
Must be perceptive with the ability to communicate professionally relating to individuals at all levels within the firm.
Knowledge of general office procedures and equipment.
Strong organizational skills, ability to compete multiple projects simultaneously effectively and successfully with attention to detail.
Ability to work independently and with minimal supervision.
Demonstrates ability to complete tasks in an orderly and efficient manner.
Proficient in Microsoft Office Suite
Work Environment
This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office location has a workstation for scanning/ photocopying and a cafe for dining.
Physical Demands
Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
Ability to lift or move 25 lbs.
Ability to sit for long periods of time
Position/Hours expected to work
This is a full-time position with the expectation of working 40 hours per week
Travel
Short local errands may be necessary
Required Education and Experience
High School diploma required, Associates Degree or higher preferred
A minimum of 3 years of professional firm experience preferred
AAP/EEO Statement
NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.
NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.
Our passion lies in creating inspiring environments that advance learning, enhance healing, and enrich our communities.
Industry
Architecture and Planning
Company size
201-500 employees
Founded
1960
Headquarters
Seattle, WA
LinkedIn followers
8,529
NAC is an award-winning design firm with talented team members working in offices in Seattle and Spokane, WA, Los Angeles and San Diego, CA, and Columbus, OH.
By engaging with communities, we create places that advance learning, enhance wellness and enrich lives. We accomplish this through: an inclusive design approach, deep knowledge, creativity and innovation, relentlessly pursuing excellence, and a process that is rewarding for each participant. Our expertise is primarily in education (PK-University), healthcare, senior living, and community recreation.
Offices: 2025 First Avenue, Suite 300, Seattle, WA 98121-3131, US · 1203 West Riverside Avenue, Spokane, WA 99201-1107, US · 837 North Spring Street, Third Floor, Los Angeles, CA 90012, US · 827 Yard St, Columbus, Ohio 43212, US