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JOB TITLE: Executive Operations & Grants Manager Job Description Disclaimer: The statements in this job description are intended to describe the essential/non-essential nature and level of work performed by Endeleo staff…
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Provides high-level administrative and strategic support to the Executive Director, including managing schedules, board activities, and office operations. Oversees grant research, proposal development, and compliance tracking while managing donor communications and email campaigns.
Requires a bachelor's degree and at least five years of experience in executive administration, nonprofit operations, or grants administration. Proficiency in Microsoft Office and email marketing platforms is required, with a strong emphasis on organizational and interpersonal skills.
JOB TITLE: Executive Operations & Grants Manager
Job Description Disclaimer: The statements in this job description are intended to describe the essential/non-essential nature and level of work performed by Endeleo staff/interns assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities, as other duties and responsibilities may be assigned.
Reporting Relationship: Executive Director | Organization Unit: Operations |
FLSA Status: Exempt | Grade: --- |
Work Status: Full-Time | Date Prepared: July 2026 |
Basic Function: Endeleo Institute is seeking a detail-oriented and highly organized Executive Operations and Grants Manager. The Executive Assistant and Grants Manager provides high-level administrative, operational, and strategic support to the Executive Director while ensuring the efficient day-to-day operation of the organization. The role manages executive scheduling, board support, grant administration, office operations, internal systems, communications, donor engagement, and organizational projects. This position serves as a central point of coordination, helping maintain compliance, streamline processes, and support the organization's mission through effective administration, communication, and operational leadership.
.Duties and Responsibilities |
Executive & Strategic Support
|
Grants Administration & Compliance Support
|
Communications & Donor Engagement
|
Office & Operations Management
|
Project Coordination & Organizational Support
|
Other Duties Perform other duties as assigned. |
Requirements: This position serves as a strategic administrative partner to the Executive Director, coordinating executive operations, grants administration, board governance support, office management, and organizational communications, and requires a highly organized, proactive professional with strong discretion and operational excellence.
The candidate must hold a bachelor's degree (or equivalent experience) and at least five years of progressively responsible experience in executive administration, nonprofit operations, or grants administration, including experience supporting senior leadership, grant compliance/reporting, and Board support (meetings, agendas, minutes). Donor communications and fundraising experience are a plus.
Proficiency in Microsoft Office is required, along with experience in cloud-based document management and email marketing platforms (e.g., Constant Contact); familiarity with grant portals, CRMs, and project management tools is preferred.
The ideal candidate combines strong organizational and communication skills, sound judgment with sensitive information, independent time management, and interpersonal skills to build relationships with board members, donors, and community partners, paired with a genuine commitment to Endeleo’s mission.
Work Schedule: The Executive Operations & Grants Manager for the Endeleo Institute shall generally work forty (40) hours each week, some weekends and evenings, in accordance with the needs of the organization. This position is Onsite/Hybrid (as required by role duties).
Confidentiality: Confidentiality is a condition of employment. Discretion is a condition of employment. At all times, staff members are to respect the privacy of information about others. Violation of the Code of Confidentiality can result in immediate termination of employment.
Working Conditions: The Administrative Assistant & Audit Support for Endeleo will work in a clean and well-lighted area, with proper ventilation and air quality.
Education. Family. Community.
TRINITY UNITED CHURCH OF CHRIST CHILD CARE CENTERS INC is an individual & family services company based out of Chicago, Illinois, United States. We believe in educating the whole child! Educating the whole child means embracing their family! Welcome to Trinity Early Childhood Centers, Inc. where we value culturally connected curriculum and the principles it embodies!
Offices: 901 E 95TH ST, Chicago, Illinois 60619, US · 6921 S Stony Island Ave, Chicago, Illinois 60649, US · 532 W 95th St, Chicago, Illinois 60628, US
Based on 5935 listings with disclosed salaries, most management & leadership jobs in Chicago, IL pay between $66k–$180k per year. Individual offers vary with seniority, company size, and specialization.
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