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Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
$38/hr–$45/hr
Full-time, Temporary
bachelor degree
Medical Coverage, Dental Coverage, Vision Coverage, Paid Time Off, Paid Holidays, 401K/Profit Sharing Plan
Posted 20d ago
~40 hrs/week
Responsibilities
The role involves coordinating administrative, budget, and personnel actions while serving as a point of contact for upper management. Key duties include managing spreadsheets, preparing reports, and overseeing office procurement and communications for the NIH customer.
Requirements
Candidates must possess a Bachelor's degree and at least ten years of relevant experience. Proficiency in Microsoft Office and knowledge of NIH procurement and administrative systems are required.
Full job description
Global Solutions Network (GSN), a federal government contracting firm, presents this full time, short-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.
If interested, please provide an up-to-date resume.
PLEASE NOTE: this job posting is for a temporary position.
Responsibilities:
Coordinate with upper management on special projects
Act as a point-of-contact with upper management, administrative, budget, and property management staff
Disseminate guidance to staff on Federal guidelines and procedures
Develop, maintain, and update spreadsheets for personnel, budget, and travel actions
Research and propose new administrative procedures
Prepare reports to include monthly expenditures, forecasts, and staffing allocations
Prepare a variety of personnel actions; monitor status to ensure that deadlines are met
Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520,official duty memoranda, training requests, individual mass mailings, correspondence,reports and various forms; maintain copies of all travel orders and vouchers in the established office file
Prepare inventory and purchase requests; assists with property management by serving as a property custodian for assigned areas
Prepare supply orders via POTS with government approval and ensure proper delivery and receiving of items
Set up and format spreadsheets to analyze information
Gather and analyze information about processes and programs; prepare reports, letters,and other documents for review and input for programs, policies, and activities
Coordinate the printing and conversion of paper documents to electronic files
Develop, maintain and utilize various administrative databases
Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs
Maintain contacts database; update maintain calendars and shared calendars for multiple staff members
Coordinate meetings, workshops and courses for staff; schedule conference rooms
Maintain office records including office procurements and reimbursement procedures
Assist with timekeeping tasks
Assist with annual reports, PubMed Central submissions and other publication-related duties
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities
Maintain branch file systems for correspondence and projects
Note commitments made by executive level during meetings and arrange for staff implementation
Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations
Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that arise
Assist Leadership, in their absence, to ensure that requests for action or information are relayed to the appropriate staff; triage notifications to executive level based on level of importance
Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts
Compose correspondence requiring some understanding of technical matters within the program
Update and develop content for websites and monitor for currency and accuracy of information
Orient new personnel to the laboratory
Initiate training of new administrative personnel
Qualifications:
Bachelor’s degree and ten years' experience
Demonstrated proficiency in Microsoft Office
Knowledge of NIH procurement, purchasing and administrative systems
Global Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.
Global Solutions Network, Inc. (GSN) was formed in 1999 to provide the Federal Government and the private sector with a variety of technical, administrative, and engineering services. Services provided include: library operations support, Job Corps Center support, contract/grant management and acquisition logistics support, career and job transition counseling, management consulting, facilities operations, and administrative support. The firm’s headquarters is in Rockville, Maryland and GSN is certified as a HUBZone firm by the SBA. In 2009 GSN was awarded the USDA- ARS HUBZone Contractor of the Year. Now ten years after its formation, the firm employs +100 people and is one of the fastest growing HUBZone small businesses in America!
Offices: 121 Congressional Lane, Suite 302, Rockville, MD 20852, US
TechnicalProfessionaland and Administrative Support Services to the Federal GovernmentInformation TechnologyLegalConsultingGovernment
How much do Management & Leadership jobs in Maryland pay?
Based on 4812 listings with disclosed salaries, most management & leadership jobs in Maryland pay between $70k–$181k per year. Individual offers vary with seniority, company size, and specialization.
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