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$50k–$55k/yr
Full-time
bachelor degree
Posted 10h ago
~40 hrs/week
Responsibilities
The Event Planner will coordinate all aspects of conference planning, including venue selection, logistics, and multimedia services for the NIH campus. They are responsible for managing client relationships, overseeing event execution, and conducting post-event evaluations to ensure high-quality service.
Requirements
Candidates must have at least 2 years of event planning experience and the ability to obtain a Public Trust Clearance. Proficiency in Microsoft Office and event management software is required, along with excellent organizational and communication skills.
Full job description
Position Summary
This position is ON-SITE in Bethesda, MD.
National Capitol Contracting is seeking a Conference Services Event Planner to support the National Institutes of Health (NIH), the nation's premier medical research and training institution that supports global conversation that forwards human welfare. In this role, you will interface with World-renowned Scientists, Doctors, Dignitaries, highly esteemed politicians, and countless others within the Scientific/Research Community. In this position you will be providing comprehensive support for the Bethesda campus and surrounding locales. The ideal candidate will have a proven track record of successfully planning and executing conferences and events, demonstrating impeccable attention to detail and the ability to handle high-pressure situations with professionalism and grace.
Key Areas of Responsibility
Planning and organizing conferences: this involves coordinating all aspects of conference planning including but not limited to:
Capturing the vision for an event, partnering with NIH’s scientific centers to select an appropriate venue on campus, obtaining client agendas, understanding the run of show, discussing required elements such as 508 compliance, security needs, and other logistics.
Ability to coordinate rental equipment, supplemental services, on-site operations, multimedia services, campus security, parking and transportation - ultimately working to guarantee a seamless and enjoyable experience for all attendees.
Manage events ranging in size from 8 to over 300 attendees.
Client relationship management: building and maintaining strong relationships with the clients is essential. Understanding their needs, providing exceptional customer service, and ensuring satisfaction throughout the conference planning, execution and post conference process.
Team management: working with the PMO office and leadership teams to ensure effective communication while delegating and coordinating amongst providers and across various support groups when needed for the success of the event.
Event coordination and execution: ensuring smooth execution of conferences events by coordinating with various stakeholders, managing events timelines, overseeing set up and tear down, and troubleshooting any issues that arise during the event.
Quality control and evaluation: Review post conference feedback to assess client satisfaction, identify areas for improvement, and implement changes for future conferences.
Risk management: identifying potential risk and developing contingency plans to mitigate any disruptions or unforeseen circumstances during conferences.
Collaborating with the events management department for proper execution of workflows.
Collaborate with clients to understand their event objectives, vision, and requirements, and provide expert guidance throughout the planning process.
Conduct post-event evaluations and analysis to identify areas for improvement and implement changes for future events.
Minimum Requirements
Ability to obtain and maintain Public Trust Clearance (You will need to pass a criminal background check and credit check).
2+ years of event planning experience.
Proficiency in event management software and Microsoft Office Suite (Outlook, Teams, Word, Excel, and Resource management systems).
Excellent written and oral communications, interpersonal, and project planning skills.
Ability to work with outside vendors to ensure customer satisfaction for all events.
Comfortable with site inspections and client presentations.
Exceptionally organized with the ability to multitask and prioritize effectively in a fast-paced environment.
Preferred Qualifications
Bachelors degree in Events Management, Event Planning, Marketing or related field.
Special Position Requirements
Schedule: Monday to Friday, 7:30AM - 4:30 PM EST. May include evening and weekend event support as well. Must have the ability to work a flexible schedule as needed based on customer's needs.
Physical Demands: Event support may require standing for long periods of time.
Compensation:
$50,000.00 - $55,000.00
The compensation range listed for this position is provided as a good-faith estimate of what the company intends to offer for this role. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, budget, market data, and relevant laws.
NCC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristic. E-Verify Employer. VEVRAA Federal Contractor.
NCC provides reasonable accommodations to qualified individuals with disabilities. If you are an applicant that requires a reasonable accommodation, please email us at and reference the position.
National Capitol Contracting, LLC is a small business focused on the transformation and modernization of the Federal IT enterprise through Unified Communications and Information Management solutions. At NCC, we understand that effective communication, collaboration, and information management is the cornerstone of successful agencies, organizations, and businesses. Our people are passionate about delivering value through an experience that exceeds expectations, guaranteeing a result that is tailored to each customers’ unique environment and mission.
Corporate information:
• Top Secret Facility Security Clearance (FCL)
• GSA Professional Services Schedule (PSS) Contract # 47QSWA18D008V
• GSA IT Schedule 70 Contract # GS-35F-0822R
• GSA STARS II Contract # GS-06F-1217Z
• DUNS 12-513-2048, Cage Code 3FFS7
• Navy SeaPort-e Contract # N00178-09-D-5779
Offices: 7921 Jones Branch Dr, Suite 300, McLean, Virginia 22102, US
Technology ServicesVirtual Meeting & Live Event SupportInformation ManagementUnified CommunicationsTranscription & Captioningand Broadcast & Video ProductionInformation Technology
How many Management & Leadership jobs are open in Bethesda, MD right now?
There are currently 584 open management & leadership positions in Bethesda, MD listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Bethesda, MD?
Companies currently hiring include Marriott International Hotels, Inc., GEICO, CVP (Customer Value Partners), ZoomInfo, Leidos, among others. Browse the listings above to see every active employer.
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