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Full-time
professional certificate
Insurance Premiums Paid By The Firm, Wellness Reimbursements, Technology Reimbursements, Paid Overtime, Generous Time Off, Volunteer Day
Posted 22d ago
Apply by Jul 21
~40 hrs/week
Responsibilities
The Legal Assistant provides comprehensive support to business law lawyers through document preparation, editing, and formatting. They are also responsible for managing calendars, coordinating travel, and handling client communications and administrative tasks.
Requirements
Candidates must have a minimum of 3 years of relevant legal assistant experience and a diploma or certificate in office administration or a related field. Strong attention to detail, proficiency in legal terminology, and the ability to work under pressure are required.
Full job description
Job Description
McCarthy Tétrault is a leading Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. With offices in Toronto, Montréal, Québec City, Calgary and Vancouver, we provide challenging and rewarding career opportunities across the country. Recognized as one of Canada’s Top 100 Employers for eleven consecutive years and one of Canada’s Best Diversity Employers for fourteen consecutive years, our culture is guided by The McCarthy Way—our shared approach to working with clients and with each other.
The McCarthy Way is built on four core elements: Excellence, through attracting and developing top talent committed to delivering on our Client Commitment; Collaboration, through seamless, integrated teamwork; Inclusion, through eliminating barriers to belonging and success; and Innovation, through delivering maximum value by embracing leading-edge technologies and approaches. Together, these principles shape how we work, lead, and grow—every day.
We are recruiting for a Legal Assistant, Business Law to join our team in our Calgary office. The successful candidate must have a minimum 3 years of relevant experience, and will be responsible for supporting lawyers with documents, travel and calendar management, and client support. McCarthy Tétrault employees benefit from a hybrid work environment.
As a Legal Assistant (Business Law), you will be:
Documents
Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, large transaction documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group.
Coordinating and dispersing tasks to be performed by various resource groups such as the Document Specialists, Administrative Clerks, Billing Assistants, etc. where appropriate while ensuring tasks are completed in a timely manner.
Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity.
File and Time Management
Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference to historical paper or electronic records, organizing law and precedent files.
Working with Records Management and Administrative Clerks to create, maintain and store client files as appropriate.
Updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
Coordinating lawyer travel arrangements, including preparing itineraries and travel expense reports.Updating contact names and addresses in the client database on a regular basis.
Coordinating client meetings, including scheduling rooms and arranging for needed catering or audio-visual equipment.
Mail, Fax and Phone Reception Functions
Reviewing and routing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for specialized mail or messenger services as required.
Receiving, handling, screening and/or directing incoming calls as directed by lawyers; responding to routine inquiries and requests from clients; and taking messages as required.
Financial and Administrative Functions
Assisting with the preparation and finalization of time entry on a daily basis according to firm standards in preparation for Billing Assistant to process.Working with Finance to coordinate new Client and Matter openings (KYC);
Coordinating activities with functional area staff (Office Services, Marketing, etc.), as needed.Providing consistent backup support when assistants are absent; providing support to assistants who may be managing multiple tasks and/or difficult deadlines; and working proactively as a positive and productive member of the team.
Other
Maintaining and updating job knowledge and technical skills by identifying and participating in education opportunities.
Other duties as assigned.
As our ideal candidate, you will have:
Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.
Minimum 3 years of experience as a legal assistant or as an assistant with experience ideally acquired in a professional services environment.
In-depth knowledge of business and legal terminology.
Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
Capacity to perform duties with speed and accuracy.
Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
Ability to follow-up on files and delays with minimal supervision.
High level of discretion and confidentiality.
Flexibility to occasionally work overtime.
As a member of the McCarthy team, you will have access to:
Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
Strong community involvement and a commitment to equity, diversity and inclusion.
A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.
How to Apply:
We encourage external candidates to apply online and internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application.
We thank all applicants for their interest in McCarthy Tétrault; however, only chosen applicants will be contacted. We regret that we are unable to respond to individual inquiries about application status. McCarthy Tétrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process.
Related keywords
Business LawLegal AssistantDocument FormattingKYCRecords ManagementProfessional ServicesLegal TerminologyAdministrative SupportClient DatabaseTime Entry
Delivering strategic and innovative legal and business solutions
Industry
Law Practice
Company size
1,001-5,000 employees
Founded
1855
Headquarters
Toronto, ON
LinkedIn followers
80,465
McCarthy Tétrault provides a broad range of legal services, advising on large and complex assignments for Canadian and international interests. Built on a unique model of collaboration, the firm provides unequalled legal talent, industry knowledge and practice experience, and delivers customized legal services to help clients achieve the results that are important to them.
The firm has substantial presence in Canada’s major commercial centres as well as in New York City and London, UK. We deliver integrated services in business law, litigation, tax, real estate, and labour and employment law.
Offices: Box 48, Suite 5300, 66 Wellington St. West, TD Bank Tower, Toronto, ON M5K 1E6, CA · Suite 4000, 421 7th Avenue SW, Calgary, AB T2P 4K9, CA · 745 Thurlow Street, Suite 2400, Vancouver, BC V6E 0C5, CA · 1000 De La Gauchetière Street West, Suite MZ 400, Montréal, QC H3B 0A2, CA · 500, Grande Allée,, 9e étage, Québec, QC G1R 2J7, CA
Business LawLabour & EmploymentLitigationReal Property & Planningand TaxLegalAdviceConsultingProfessional Services
How many Legal jobs are open in Calgary, Canada right now?
There are currently 164 open legal positions in Calgary, Canada listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Legal roles in Calgary, Canada?
Companies currently hiring include Government of Alberta, EY, Alberta Lawyers Indemnity Association, Canadian Natural Resources Limited (CNRL), McCarthy Tétrault, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Legal jobs in Calgary, Canada?
Yes — 60 of the 164 open legal positions offer remote or hybrid work (3 remote, 57 hybrid).
How do I apply for Legal jobs in Calgary, Canada?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.