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Full-time
Posted 21d ago
~40 hrs/week
Responsibilities
Provide administrative support to project teams by managing subcontracts, purchase orders, and project documentation. Maintain project files and assemble supporting documents for project manuals using project management software.
Requirements
Candidates should be proficient in Microsoft Office and have strong organizational and interpersonal skills. Experience with construction management software and an accounting background are preferred.
Full job description
Wharton-Smith, Inc., a highly regarded General Contractor based in Southwest Florida, is seeking a qualified candidate for a Operations Coordinator (administrative) position in our Ft. Myers, FL office.
Primary Responsibilities:
Provide administrative support to project teams to include the Project Manager, Project Engineer and Superintendent.
Utilize a project management software to generate and track subcontracts, purchase orders, bonds, and other functions as required within the software.
Utilize other departmental software to research and review reports.
Responsible for reviewing own work to ensure accuracy, thoroughness and neatness.
Maintain project documents within the project management software and project files.
Gather and assemble supporting documents for project manuals.
Ability to access and perform routine functions on the Internet.
Knowledge of processing Owner Direct Purchase purchases and MBE reporting is a plus.
Knowledge of Contract Manager Software is a plus.
Other administrative and general office duties as needed.
Technical Skills:
Microsoft office software programs, spreadsheet, ProcCore or similar Construction management software a plus.
Excellent organizational and problem-solving skills.
Prioritize and manage multiple projects simultaneously, and proactively follow through on issues in a timely manner.
Ability to work independently and in a fast-paced team environment with limited supervision.
Detail-oriented and self-motivated.
Excellent interpersonal skills with co-workers and clients (via phone, email and in-person).
Must have the ability to comply with applicable department policies, procedures, rules and regulations.
Proficient in Microsoft Word, Excel, and Outlook.
Proficient in copying/moving files and creating directories in a Windows environment.
Attention to detail and math skills are also essential.
Possess a valid driver’s license
Reliable and professional demeanor.
Ideal candidate will have strong computer skills, organizational skills and preferably some accounting background.
Equal Opportunity Employer/Veterans/Disability
Wharton-Smith provides equal opportunity to qualified disabled veterans, Pre-JVA special disabled veterans and individuals with disabilities to online application systems by making reasonable accommodation to ensure equal access for submitting to job openings. (i.e., wheelchair accessibility, website accessibility, etc).
Our recruiting process is centralized and is handled by our HR Department. If we are sent unsolicited resumes from recruiters, we will not pay any recruiting fees. Unsolicited resumes are any resumes sent to us by a recruiter who has not been pre-approved by HR, has not signed our contract, and has not been requested by our HR Department to search for a specific position.
Related keywords
General ContractorConstruction ManagementProcCoreSubcontractsPurchase OrdersMBE ReportingContract Manager SoftwareProject ManualsAdministrative SupportWindows Environment
Wharton-Smith, Inc. - ''The Construction Group of Choice"
Our Vision…to be the construction group of choice for our employees, our clients, and the communities we serve. Our Mission…to exceed our client's expectations by performing with the highest quality, professionalism, and fairness and by communicating with honesty and integrity at all times.
Wharton-Smith is headquartered in Sanford, Florida, with branch offices in Pensacola, Space Coast, Palm Beach Gardens, Fort Myers, North Port, Jacksonville, and, Tampa, FL; Houston, TX; Baton Rouge, LA; and Charlotte, NC. Wharton-Smith has a strong presence and solid reputation as a General Contractor, Construction Manager, and Design-Build Contractor throughout the Southeastern U.S. and abroad.
Wharton-Smith is proud to be named a Top ENR 400 Contractor; Top ENR 200 Environmental Firm; Top Green Southeast Contractor (Southeast Magazine); and a "Best Place to Work" (Orlando Business Journal).
Offices: 750 Monroe Road, Sanford, FL 32771, US · 5601 77th Center Drive, Ste. 120, Charlotte, NC 28217, US · 125 W. Indiantown Rd., Suite 201, Jupiter, FL 33458, US · 4912 W. LaSalle Street, Tampa, FL 33607, US · 17474 Opportunity Ave, Baton Rouge, LA 70817, US
General ContractingConstruction ManagementDesign-BuildGreen Building Servicesand PreconstructionConstructionBuilding MaterialCivil Engineering
Based on 1638 listings with disclosed salaries, most construction jobs in Florida pay between $60k–$150k per year. Individual offers vary with seniority, company size, and specialization.
How many Construction jobs are open in Florida right now?
There are currently 11,088 open construction positions in Florida listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Construction roles in Florida?
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Are there remote or hybrid Construction jobs in Florida?
Yes — 971 of the 11088 open construction positions offer remote or hybrid work (191 remote, 780 hybrid).
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