Hillsborough County, Florida, United States · On-site
Mid level
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Skills: Administrative Support, Work Order Management, Purchase Order Creation, Vendor Relationship Management, Invoice Reconciliation
East Lake-Orient Park, Florida, United States · On-site
Senior$1.1B raised
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Saint Petersburg, Florida, United States · On-site
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Miami-Dade County, Florida, United States · On-site
Senior$8.0B raised
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Full-time
high school
Posted 13d ago
~40 hrs/week
Responsibilities
Coordinate administrative processes for fleet maintenance, including managing work orders, purchase orders, and vendor communications. Ensure accurate equipment records and efficient invoice processing to support operational productivity.
Requirements
Requires a High School Diploma or GED with 3 to 5 years of experience in administrative, fleet, or operations support. Candidates should have proven skills in vendor management, inventory control, and proficiency in Microsoft Office software.
Full job description
POSITION: FLEET ADMINISTRATOR
COMANCO is seeking a highly organized, detail-oriented Fleet Administrator to support the daily operations of our Fleet Department. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in maintaining accurate records, strong vendor relationships, and efficient administrative processes.
As a Fleet Administrator, you will play a vital role in supporting fleet operations by coordinating work orders, purchase orders, vendor communications, invoice processing, and equipment service activities. Your work will help ensure that equipment repairs, maintenance requests, parts procurement, and fleet records are managed accurately and efficiently, enabling our operations teams to remain productive and successful.
What You'll Do
In this role, you will coordinate and manage administrative processes that support the maintenance and operation of COMANCO's fleet and equipment assets.
You will create, review, and maintain equipment work orders while responding to service requests and equipment inspections to ensure repairs and maintenance activities are properly documented and prioritized. You will communicate urgent equipment issues with fleet personnel, track repair progress, coordinate parts ordering, and ensure equipment status and location information remain accurate within company systems.
You will create purchase orders, receive and process goods and services, review invoices for accuracy, and quickly resolve discrepancies. Additionally, you will work directly with vendors to address delivery issues, negotiate competitive pricing, and maintain strong business relationships that support fleet operations.
The Fleet Administrator will also support inventory activities, order shop supplies, assist with package receiving and distribution when needed, and participate in fleet-related projects and process improvements. Maintaining and updating Standard Operating Procedures (SOPs), managing a high volume of phone calls and emails, and supporting leadership with administrative tasks will also be key responsibilities.
Success in this role requires exceptional organization, attention to detail, strong communication skills, and the ability to manage multiple priorities while maintaining accuracy and professionalism.
What We're Looking For
The ideal candidate is organized, proactive, and capable of handling multiple tasks in a deadline-driven environment. You should be comfortable interacting with vendors, supporting internal operations teams, managing administrative processes, and learning company systems and procedures.
Candidates must possess a High School Diploma, GED, or equivalent combination of education and experience. Technical education or training is preferred. We are seeking individuals with three to five years of administrative, fleet, maintenance, purchasing, operations support, or related experience.
Experience supporting equipment maintenance operations, fleet management, purchasing, inventory control, vendor management, or construction-related environments is highly valued.
Required Skills
We are seeking candidates with proven experience in:
Administrative support within a fleet, maintenance, construction, or operations environment
Creating and managing work orders and purchase orders
Vendor communication, coordination, and relationship management
Invoice review, reconciliation, and discrepancy resolution
Equipment maintenance tracking and service coordination
Inventory control and shop supply management
Managing multiple priorities in a fast-paced environment
Developing and maintaining Standard Operating Procedures (SOPs)
Strong organizational and time management skills
Professional written and verbal communication
Problem-solving, analytical thinking, and attention to detail
Microsoft Outlook, Word, Excel, and other business software applications
Learning and utilizing company-specific software systems and databases
Cross-functional collaboration with operations, management, vendors, and field personnel
Why COMANCO?
At COMANCO, successful projects depend on reliable equipment, efficient processes, and dedicated professionals behind the scenes. As a Fleet Administrator, you'll play a critical role in supporting fleet operations and ensuring our equipment, vendors, and administrative processes work together seamlessly.
You'll join a collaborative team environment where your organization, problem-solving abilities, and attention to detail directly contribute to operational success. This role offers the opportunity to build a long-term career while supporting one of the most important functions within the organization.
If you are highly organized, enjoy coordinating multiple tasks, and take pride in supporting operational excellence, we encourage you to apply.
COMANCO is an Equal Opportunity Employer: minority/female/disability/veteran
Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
COMANCO is a leading environmental and civil construction company specializing in turnkey geosynthetic containment systems. Since 1989, COMANCO has delivered innovative solutions for waste management, environmental remediation, water treatment, and industrial applications. Our expertise includes liner installation, earthwork, piping, and repairs for landfills, brownfields, recreational aquatic facilities, Crystal Lagoons, wastewater treatment plants, agriculture, and mining.
As a trusted partner for clients worldwide, COMANCO provides reliable liquid, solid, and gas management solutions tailored to your specific needs. Our team of experienced engineers and technicians ensures safe, high-quality, and cost-effective project execution.
Offices: 4301 Sterling Commerce Drive, Plant City, FL 33566, US · 561 W. Main Street, Suite B, Elko, NV 89801, US
Environmental ConstructionLandfill LinerGeomembraneGeosyntheticsGCLGeotextilesLeachate & Gas CollectionHDPE PipingAgricultureAquaculture
Based on 1617 listings with disclosed salaries, most construction jobs in Florida pay between $60k–$150k per year. Individual offers vary with seniority, company size, and specialization.
How many Construction jobs are open in Florida right now?
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