Administrative Jobs in Palo Alto, CA (Now Hiring) — 286 open — Page 9

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Conference Services & Events Specialist to join our Firm. This position will be based in our Palo Alto office (onsite). The Conference Services & Events Specialist responds to inquiries and requests for conference services-related assistance. Assists Office Services Manager to ensure that all requests for meeting space, food and beverage, special equipment, visiting attorney offices and other facilities or services are provided seamlessly.

• Assists Officer Services Manager to ensure that all requests for space, food, special equipment and other facilities or services are provided seamlessly.
• Assists with ordering catering for the office, kitchen inventory, and ensures all relevant information is captured in the appropriate software systems and all invoices are provided to the Office Services Manager.
• Assists with catering intake by overseeing vendor drop off, logging temperature of food upon arrival, logging food temperature every hour after drop off, and ensures food is disposed of properly after four hours.
• Assists with keeping client pantry and internal hub maintained according to public health requirements as directed by the Conference Services Supervisor.
• Assists with cleaning dishes properly by rinsing, washing, sanitizing, and air drying all glassware, cutlery, dishes, and plates.
• Maintains all conference rooms to ensure cleanliness and timeliness of room setup and dining service. Assists with set up conference rooms for meetings with beverages and catered food items and clean-up of conference rooms following meetings.
• Maintains conference rooms and visiting attorney offices to ensure that rooms are clean and adequately supplied (pads, pencils, directories, etc.).
• As needed, assist BD Marketing, Skadden Experience, People Development teams, Talent Acquisition events and office events.
• Prepares and monitors beverages in internal pantries, hub, and other beverage service areas.
• Performs housekeeping duties not otherwise provided by building housekeeping vendor.
• Provides backup coverage to Facilities and Reprographics departments as needed. This may include coverage for time off or leaves of absence. Participates in the Reprographics Saturday shift rotation.
• Maintains effective working relationships with clients, attorneys and staff.
• Establishes and maintains relationships with other departments.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Regular and reliable physical presence.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications

• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems.
• Demonstrates effective interpersonal and communication skills, both verbally and in writing.
• Demonstrates close attention to detail.
• Ability to handle multiple projects and shifting priorities.
• Ability to handle sensitive matters and maintain confidentiality.
• Ability to organize and prioritize work.
• Ability to work well in a demanding and fast-paced environment.
• Ability to work well independently as well as effectively within a team.
• Knowledge of Firm operations, policies and procedures.
• Ability to operate a PC.
• Ability to communicate effectively.
• Ability to deal courteously/effectively with others.
• Ability to multi-task and meet deadlines.
• Ability to pay attention to detail.
• Ability to read, interpret and follow instructions.
• Ability to work under pressure.
• Ability to sit or stand for extended periods of time.
• Ability to exert moderate to high physical effort.
• Ability to lift, carry or otherwise move and position objects weighing up to 50 pounds.
• Ability to climb a step ladder and reach overhead to place and remove objects from above.
• Flexibility and willingness to perform a wide range of tasks.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Education and Experience

• High School Diploma or equivalent.
• Minimum of three years related experience.

Culture & Life at Skadden

What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. This position is eligible for overtime pay and may be eligible for a discretionary year-end bonus.

Salary Details

$70,000 - $80,000

EEO Statement

Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.

Skadden Equal Employment Opportunity Policy

Skadden Equal Employment Opportunity Policy

Applicants Have Rights Under Federal Employment Law

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

click here to review machine-readable files made available by UnitedHealthcare:

Transparency in Coverage

Applicants Have Rights Under California Law

Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.