Palo Alto, California, United States · Hybrid
$100k–$120k/yr
About Normal Computing Normal Computing builds silicon that turns thermal noise from an obstacle into a computational resource. Conventional chips spend most of their energy forcing determinism onto physics; ours compute…
Skills: Interview Scheduling, Recruiting Operations, ATS Management, Candidate Experience, Reporting & Analytics
Palo Alto, California, United States · Hybrid
$65k–$75k/yr
Palo Alto, California Job Description The Silicon Valley office is seeking to hire a Legal Support Specialist. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attor…
Skills: MS Office, Excel, Power Point, Administrative Support, Document Preparation
Palo Alto, California, United States · Hybrid
$35/hr–$50/hr
Transform healthcare with us. At Qualified Health, we’re redefining what’s possible with Generative AI in healthcare. Our infrastructure provides the guardrails for safe AI governance, healthcare-specific agent creation,…
Skills: Interview Scheduling, Candidate Communication, ATS Management, Google Workspace, AI Scheduling Tools
Palo Alto, California, United States · Hybrid
$76k–$108k/yr
Job Description Summary: The Senior Legal Support Analyst (LSA) makes consistent contributions to the mentoring, training, and professional development of Legal Support Analysts (LSAs). Under general supervision and acco…
Skills: U.S. Patent Prosecution, IP Docketing, Forms Generation Systems, Patent Center, EFS
Palo Alto, California, United States · Hybrid
$125k–$140k/yr
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of…
Skills: People Strategy, Talent Management, Project Management, Performance Management, Staffing Coordination
Palo Alto, California, United States · On-site
$89/hr–$117/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Quality Management, Regulatory Affairs, Accreditation, Project Management, People Management
Palo Alto, California, United States · On-site
$87/hr–$109/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Clinical Management, Administrative Coordination, Staff Supervision, Patient Care, Personnel Coaching
Palo Alto, California, United States · On-site
$87/hr–$109/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Clinical Management, Administrative Coordination, Staff Supervision, Personnel Coaching, Performance Evaluation
Palo Alto, California, United States · On-site
$43/hr–$56/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Healthcare Management, Strategic Planning, Financial Analysis, Business Development, Hospital Operations
Palo Alto, California, United States · Hybrid
$105k–$120k/yr
Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent, the foundation fosters path-breaking environmental conser…
Skills: Project Management, Grantmaking Operations, Budget Management, Event Planning, Operational Process Improvement
Palo Alto, California, United States · On-site
$31/hr–$42/hr
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …
Skills: Facilities Management, Workplace Operations, Team Leadership, Vendor Management, CMMS
Palo Alto, California, United States · On-site
$20/hr–$20/hr
Job DetailsJob Location: Palo Alto, CAPosition Type: Part TimeEducation Level: NoneSalary Range: $20.00 - $20.00 HourlyTravel Percentage: NoneJob Shift: GraveyardCompany Overview For over 31 years, Advanced Building Main…
Skills: Janitorial Services, Custodial Experience, Sanitization, Infection Control, Waste Disposal
Palo Alto, California, United States · On-site
$20/hr–$20/hr
Job DetailsJob Location: Palo Alto, CAPosition Type: Full TimeEducation Level: NoneSalary Range: $20.00 - $20.00 HourlyTravel Percentage: NoneJob Shift: GraveyardCompany Overview For over 31 years, Advanced Building Main…
Skills: Janitorial Services, Custodial Experience, Sanitization, Infection Control, Waste Disposal
Palo Alto, California, United States · On-site
$105k–$125k/yr
Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded…
Skills: Technical Leadership, Windows 11, macOS, Microsoft Office Suite, Outlook
Palo Alto, California, United States · On-site
$75k–$125k/yr
Business Development Associates provide exceptional service to our clients and support Financial Advisor(s) (FAs)/ Private Wealth Advisor(s) (PWAs)/ teams on a daily basis. As key members of the service team, through reg…
Skills: Client Relationship Management, Financial Planning, Digital Marketing, Portfolio Holdings, Interpersonal Skills
Palo Alto, California, United States · On-site
$23/hr–$23/hr
Job DetailsJob Location: Palo Alto, CAPosition Type: Full TimeSalary Range: $23.00 - $23.00 HourlyJob Shift: DayCompany Overview For over 31 years, Advanced Building Maintenance, Inc has delivered best-in-class property …
Skills: Janitorial Services, Custodial Experience, Sanitization, Infection Control, Waste Disposal
Palo Alto, California, United States · On-site
This is an exciting opportunity to be part of a tech explosion in the automotive industry and make a huge impact on our growing team. We are looking for an innovative, passionate, and highly-motivated Talent Specialist t…
Skills: Talent Acquisition, Recruiting, Scheduling, Data Management, Collaboration
Palo Alto, California, United States · On-site
$43/hr–$56/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Healthcare Management, Strategic Planning, Financial Analysis, Business Development, Hospital Operations
Palo Alto, California, United States · On-site
$28/hr–$30/hr
The After School - School Age Child Care Site Director is responsible for the administration and operation of one after school program/ one day camp. The Site Director position will be assigned to work at a school locati…
Skills: Program Administration, Budget Management, Staff Training, Youth Programming, Supervisory Skills
Palo Alto, California, United States · Hybrid
$66/hr–$88/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Program Management, Cross-functional Leadership, Process Improvement, Performance Tracking, Stakeholder Management
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Manage the operational backbone of the hiring process, including high-volume interview scheduling and ATS administration. Support the Head of Talent with reporting, immigration verification, and special projects across global offices.
Requires experience in recruiting coordination or operations, specifically within high-volume or technical environments. Must be proficient with ATS tools (preferably Ashby) and capable of coordinating complex logistics across multiple time zones.
Normal Computing builds silicon that turns thermal noise from an obstacle into a computational resource. Conventional chips spend most of their energy forcing determinism onto physics; ours compute with it. Stochastic, in-memory, asynchronous: the result is 10-100× more AI inference per dollar, per watt.
We co-design the full stack: AI-native EDA systems in production with the world's largest semiconductor companies, and the advanced ASICs they make possible. Backed by $85M+ from the world's leading deep-tech investors and built by scientists, engineers, and operators from the labs that built modern computing.
Normal works as one team across New York, Silicon Valley, London, Copenhagen, and Seoul. We hire people who want the hardest version of their craft, across every discipline, at every seniority.
You will own the operational backbone of how Normal hires. As our Recruiting Coordinator, you keep every candidate moving, every interview scheduled, and every system the talent team runs on humming, from first touch to signed offer, where People Operations takes the baton. You sit at the center of the recruiting process, working directly with recruiters, hiring managers, and candidates across five offices and multiple time zones, and you work as the right hand to our Head of Talent: when he's buried, you're the person he leans on.
This is a hands-on coordination role with room to grow into recruiting operations. You will run interview scheduling and coordination, keep Ashby clean and reliable as our system of record, and make sure offers, reports, and candidate communications move without friction. As the team and its systems mature, your ownership of systems and process grows with them. The work is high-volume, detail-dense, and global. Great looks like a candidate who never feels the seams, a hiring manager who always has what they need, and a recruiting operation that runs on rails.
Interview Scheduling & Coordination: Schedule and reschedule single and multi-panel interviews across candidates, interviewers, and time zones. Hold the logistics together and treat candidate experience as something worth protecting at every touchpoint.
Ashby Administration & Reporting: Keep Ashby clean and reliable as the system of record: maintain job pipelines and interview stages, keep candidate data accurate, and produce the recurring reports the team runs on, including referral tracking, source data, and funnel metrics, with numbers that are right before they reach anyone.
Immigration Verification: When a candidate needs early visa verification, such as H-1B eligibility, pass their information to our immigration attorneys and keep the thread moving between candidate, recruiter, and counsel, handling sensitive personal data with care. Full immigration cases hand off to People Operations after the hire.
Job Posting Management: Own the mechanics of our public postings: open and close roles in Ashby, publish to job boards, refresh stale postings, and keep the careers page an accurate reflection of what we're actually hiring.
Process Support: Document processes as the team standardizes them, and use automation and AI tools wherever they make the work faster and more reliable. You leave everything better documented than you found it.
Special Projects: Support our Head of Talent directly on whatever the moment demands: research, admin, prep for leadership reviews, event logistics, or the project nobody saw coming. Range and willingness are the job.
Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment: you have owned scheduling and ATS work for a busy team and know what it takes to keep it from falling apart
Real comfort working inside an applicant tracking system: you have maintained pipelines, stages, and templates in Ashby or a comparable ATS, and you like it when the system is clean
Highly organized and relentless about detail: you track dozens of candidates, interviews, and threads at once across multiple time zones and do not let a single one drop
Proactive communication as a default: you push updates before anyone asks, flag problems while they are small, and close the loop without being chased
Comfort coordinating across time zones, including off-hours flexibility when a global candidate needs to be scheduled quickly: a great process for a candidate in Seoul looks different from one in San Francisco
Ownership and low ego: you care more about the process working than about who gets the credit, and you are as happy building a Notion guide as you are solving a last-minute scheduling scramble
Hands-on experience with Ashby specifically, including reporting and offer configuration
Experience supporting hiring in a startup or high-growth technical environment
Familiarity with the tools Normal's talent team uses day to day, including Slack, Notion, Fireflies, and Google Workspace
Experience coordinating global or APAC hiring across time zones
Equal Employment Opportunity Statement
Normal Computing is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected status.
Accessibility Accommodations
Normal Computing is committed to providing reasonable accommodations to individuals with disabilities. If you need assistance or an accommodation due to a disability, please let us know at [email protected].
Privacy Notice
By submitting your application, you agree that Normal Computing may collect, use, and store your personal information for employment-related purposes in accordance with our Privacy Policy.
AI for our most pressing crises in silicon.
At Normal, we're rewriting AI foundations to advance the frontier of reasoning and reliability in the physical world. We are tackling problems across semiconductors and industrials with a mix of interdisciplinary approaches across the full stack: from probabilistic software infrastructure and algorithms to hardware and physics, enabling AI that can reason and understand its own limits. We understand that our technology is only as powerful as the people behind it. Every employee drives significant impact within our products, often working directly with customers and embedding across our tightly-knit team. Our team members are driven by curiosity and passion for solving some of the most challenging problems in the world of atoms. Normal was founded in 2022 by engineers and scientists that pioneered industry-leading Physics + ML tools for next-gen AI at Google Brain and Google X.
Offices: New York, NY, US · San Francisco, California, US · London, England, GB · Copenhagen, DK
There are currently 211 open administrative positions in Palo Alto, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Stanford Health Care, Stanford Medicine Children's Health, JLL, Sutter Tracy Community Hospital, Fenwick & West, among others. Browse the listings above to see every active employer.
Yes — 44 of the 211 open administrative positions offer remote or hybrid work (7 remote, 37 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
