Palo Alto, California, United States · On-site
$57k–$77k/yr
Job Description Summary: Our Silicon Valley office is seeking a Hospitality Assistant for a temporary engagement estimated at 4–6 months. This highly visible, client-facing role serves as the primary point of contact for…
Skills: Client Service, Professionalism, Organizational Skills, Reception, Guest Services
Palo Alto, California, United States · On-site
Who we are Odyssey is an AI lab pioneering general world models: causal, multimodal systems that learn to predict and interact with the world over long horizons. This foundational technology promises to revolutionize rob…
Skills: Executive Support, Calendar Management, Office Operations, Event Planning, Logistics Execution
Palo Alto, California, United States · On-site
$31/hr–$35/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Accounts Receivable, Medical Billing, Payer Follow-up, Claims Processing, Epic Software
Palo Alto, California, United States · On-site
About the Company: Industrious is the largest premium workplace-as-a-service provider and home to the highest-rated workplaces in the industry. Everything we do comes down to creating great days for teams of all sizes an…
Skills: Hospitality, Customer Experience, Inventory Management, Event Planning, IT Troubleshooting
Palo Alto, California, United States · On-site
$42/hr–$48/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Night - 08 Hour (United States of Amer…
Skills: Specimen Processing, DNA Extraction, RNA Extraction, Laboratory Information Systems, Instrument Maintenance
Del Mar, California, United States · Remote OK
$96k–$110k/yr
Procopio is seeking an Intellectual Property Practice Team Coordinator to join our Intellectual Property team in any of our California offices. This is a hybrid remote position requiring a minimum of three days per week …
Skills: Patent Prosecution, Client Relationship Management, Billing Coordination, Workflow Monitoring, USPTO Systems
Palo Alto, California, United States · On-site
$39/hr–$44/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Medical Terminology, EMTALA Regulations, Radio Communications, Emergency Medical Dispatch, Patient Coordination
Palo Alto, California, United States · On-site
$30/hr–$33/hr
About Us Finnegan is more than just a law firm – we are a powerhouse of innovation and strategy growth. We pride ourselves on providing top-tier intellectual property services globally. Our success is rooted in our…
Skills: Reception, Multi-line Phone Systems, Conference Room Scheduling, Facilities Support, Customer Service
Palo Alto, California, United States · On-site
What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out! Pay Range: $21/hour Scheduled Days: Saturday - Wednesday The P…
Skills: Dusting, Mopping, Pressure Washing, Preventative Maintenance, Waste Disposal
Palo Alto, California, United States · On-site
$21/hr–$23/hr
Who We Are: We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 2,000 restaurants, Fooda feeds hungry people at work through o…
Skills: Event Coordination, Customer Service, Problem Solving, POS Systems, Technical Troubleshooting
Palo Alto, California, United States · On-site
$85k–$95k/yr
We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of…
Skills: Microsoft Office Suite, Citrix, Windows OS, Mac OS, NetDocuments
MistralPalo Alto, California, United States · On-site
About Mistral Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like fin…
Skills: Payroll Management, HR Compliance, Global Mobility, Visa Tracking, HRIS Administration
Palo Alto, California, United States · On-site
SpaceX was founded under the belief that a future where humanity is out exploring the stars is fundamentally more exciting than one where we are not. Today SpaceX is actively developing the technologies to make this poss…
Skills: Employee Relations, HRIS Administration, Onboarding, Conflict Resolution, HR Policy Implementation
Palo Alto, California, United States · On-site
$29/hr–$32/hr
Member Advisor Opportunity at Stanford Federal Credit Union! We’re on a mission to improve financial lives! If you’re a high-energy, compassionate, and collaborative individual with a desire to make a differe…
Skills: Customer Service, Sales, Cross-selling, Interpersonal Skills, Communication Skills
Palo Alto, California, United States · Hybrid
$109k–$130k/yr
Role The Skoll Foundation is hiring a Manager, Registration & Operations based in Washington, DC. This role is eligible for a hybrid work schedule, including Tuesday, Wednesday, and Thursday required onsite in the Washin…
Skills: Event Operations, Registration Management, Salesforce CRM, Program Coordination, Technical Systems Build
Palo Alto, California, United States · On-site
$33/hr–$37/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Patient Positioning, MRI Safety Screening, CT Safety Screening, Contrast Administration, Medical Imaging Principles
Palo Alto, California, United States · Hybrid
$90k–$115k/yr
Gordon and Betty Moore established the foundation to create positive outcomes for future generations. Guided by this vision and the Statement of Founders' Intent, the foundation fosters path-breaking environmental conser…
Skills: Office Operations, Event Planning, Administrative Support, Reception Management, Vendor Coordination
Palo Alto, California, United States · On-site
$101k–$133k/yr
Build your big career with the firm that does Big Law, Better. McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals. We celebrate excellence…
Skills: Document Preparation, Editing, Proofreading, Redlining, Calendar Management
Palo Alto, California, United States · On-site
What do benefits, membership to a state-of-the-art fitness center, up to 20 paid holidays, PTO and working at the JCC have in common? Read below to find out! Pay Range: $24/hour The Place: The Oshman Family Jewish Commun…
Skills: Customer Service, Event Setup, Event Breakdown, Audio/Visual Equipment Setup, AV Troubleshooting
Palo Alto, California, United States · On-site
$70k–$100k/yr
WindBorne Systems is supercharging weather forecasts with a unique proprietary data source: a global constellation of next-generation smart weather balloons targeting the most critical atmospheric data. We design, manufa…
Skills: Calendar Management, Executive Travel Coordination, Google Workspace, Zulip, Notion
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Serve as the primary point of contact for guests and employees while managing reception and guest services. Provide operational support for facilities, catering, and basic A/V needs within a legal environment.
Requires at least one year of reception or customer service experience in a professional setting and proficiency in MS Office. A bachelor's degree or equivalent experience is desired, along with the ability to work a flexible schedule.
Job Description Summary:
Our Silicon Valley office is seeking a Hospitality Assistant for a temporary engagement estimated at 4–6 months. This highly visible, client-facing role serves as the primary point of contact for attorneys, employees, clients, and guests visiting or calling the Firm's Silicon Valley office. The ideal candidate brings strong client service, professionalism, and excellent organizational skills to a fast-paced legal environment.Reception & Guest Services
Facilities & Operations Support
Catering & Events
Transportation & Vendor Services
Administrative & A/V Support
This role requires the ability to move throughout the office to support catering, events, and facilities functions. The Hospitality Assistant works as part of a collaborative Facilities team and reports directly to the Hospitality & Events Supervisor.
At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
The anticipated range for this position is:
$57,000 - $77,250Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
Providing legal services to the world's most innovative technology and life sciences companies.
Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises. As one of Silicon Valley’s original legal practices, today we have over 600 lawyers, patent agents, engineers, and scientists serving clients all over the world. Named 2024 Practice Group of the Year for both Life Sciences and Technology by Law360, we are consistently ranked a Chambers first-tier firm for delivering the deep experience and technical skill that help innovators at the forefront of their industries shatter boundaries and redefine what’s possible. Visit www.fenwick.com to learn more. Content on this page may include attorney advertising.
Offices: Silicon Valley Center, 801 California Street, Silicon Valley, CA 94041, US · 555 California Street, 12th Floor, San Francisco, CA 94104, US · 401 Union St., 5th Floor, Seattle, WA 98101, US · 902 Broadway, 18th Floor, New York, NY 10010, US · 730 Arizona Ave, 1st Floor, Santa Monica, California 90401, US
There are currently 211 open administrative positions in Palo Alto, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Stanford Health Care, Stanford Medicine Children's Health, JLL, Sutter Tracy Community Hospital, Fenwick & West, among others. Browse the listings above to see every active employer.
Yes — 44 of the 211 open administrative positions offer remote or hybrid work (7 remote, 37 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
