Palo Alto, California, United States · Hybrid
$105k–$148k/yr
About Arc Institute Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology, working to accelerate scientific progress and understand the root causes of com…
Skills: Calendar management, Executive support, Event planning, Logistics coordination, Communication
Palo Alto, California, United States · On-site
$105k–$129k/yr
About Arc Institute Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology, working to accelerate scientific progress and understand the root causes of com…
Skills: Lab Management, Procurement, Inventory Management, SOP Development, Data Management
Palo Alto, California, United States · On-site
$25/hr–$31/hr
About Arc Institute Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology, working to accelerate scientific progress and understand the root causes of com…
Skills: Media preparation, Laboratory operations, Inventory management, Glassware sterilization, Equipment maintenance
Palo Alto, California, United States · On-site
$135k–$212k/yr
About Arc Institute Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology, working to accelerate scientific progress and understand the root causes of com…
Skills: Scientific strategy, Functional genomics, Computational biology, Project management, Stakeholder management
Palo Alto, California, United States · On-site
$26/hr–$30/hr
Stratford School, part of Spring Education Group, is a leading independent WASC-accredited private school in California offering courses from preschool through 12th grade with a vision of creating a unique, multi-dimensi…
Skills: Instructional support, Classroom management, Early childhood education, Lesson planning, Student supervision
Palo Alto, California, United States · On-site
$22/hr–$25/hr
Overview COMPANY SUMMARY: The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable ho…
Skills: Event planning, Communication, Organization, Interpersonal skills, Community engagement
Palo Alto, California, United States · On-site
$33/hr–$46/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation PAD Position Overview: Maintains scheduling for surgical and specialized procedures for assigned department(s). …
Skills: Scheduling, Data entry, Multi-tasking, Organizational skills, Communication skills
Palo Alto, California, United States · On-site
$33/hr–$47/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation PAD Position Overview: Provides clinical and clerical support to providers and members of the patient care team(…
Skills: Medical assisting, Vital signs, Patient preparation, Injections, Medical terminology
Palo Alto, California, United States · On-site
$28/hr–$31/hr
Overview COMPANY SUMMARY: The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable ho…
Skills: Social services, Case management, Community outreach, Advocacy, Program planning
Los Altos, California, United States · On-site
$34/hr–$48/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation PAD Position Overview: Collects blood specimens, as well as receives, handles and processes specimens for Labora…
Skills: Phlebotomy, Specimen collection, Laboratory testing, Patient registration, Test order entry
Hudson Pacific PropertiesPalo Alto, California, United States · On-site
$105k–$130k/yr
Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seas…
Skills: Property management, Tenant relations, Financial reporting, Budgeting, Yardi
Palo Alto, California, United States · On-site
$30/hr–$34/hr
Overview COMPANY SUMMARY: The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable ho…
Skills: Rental application processing, Lease administration, Regulatory compliance, Resident relations, Fair housing knowledge
Palo Alto, California, United States · On-site
$19/hr–$28/hr
Our Brand Bloomingdale’s has pushed boundaries, defined trends and made style a source of joy and personal expression for 150 years. Ask anyone who works here the secret to our longevity, and you’ll hear the same thing: …
Skills: Customer service, Cash handling, Attention to detail, Communication, Interpersonal skills
Palo Alto, California, United States · On-site
$38/hr–$43/hr
Description AGENCY OVERVIEW: Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, …
Skills: Case management, Care coordination, Trauma-informed care, Assessment, Social work
Palo Alto, California, United States · On-site
$21/hr–$23/hr
About MidPen At MidPen, we build communities that change lives. Since 1970, we have been committed to our mission: to provide safe, affordable housing of high quality to those in need; establish stability and opportunity…
Skills: Property management, Customer service, Administrative support, Fiscal management, Compliance
Palo Alto, California, United States · On-site
$29/hr
The opportunity The Resident Services Coordinator designs and implements programs that enhance community life for residents of all ages. They serve as a vital link between residents and services, creating value through t…
Skills: Community outreach, Program coordination, Social services, Youth programming, Event planning
Palo Alto, California, United States · On-site
$70k–$71k/yr
Title:Bilingual Site Coordinator Job Description: Now Hiring: Bilingual Site Coordinator- Palo Alto, CA Compensation: $70,304-$70,500 Shift: Monday-Friday, 9:00AM-6:00PM Job Overview The Site Coordinator will be responsi…
Skills: Bilingual, Spanish, Operations management, Customer relationship management, Project coordination
Palo Alto, California, United States · On-site
About Mistral Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like fin…
Skills: Office management, Workplace operations, Vendor management, Facilities management, Employee engagement
Palo Alto, California, United States · Hybrid
$66/hr–$88/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Stakeholder management, Critical thinking, Conflict resolution, ServiceNow, Clinical operations
Palo Alto, California, United States · Hybrid
$66/hr–$88/hr
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of Americ…
Skills: Stakeholder management, Critical thinking, Conflict resolution, ServiceNow, Clinical operations
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The Executive Assistant will manage complex calendars and travel logistics for two senior executives while coordinating team offsites and events. They will act as a trusted partner to ensure operational efficiency and effective communication across the organization.
Candidates must hold a bachelor's degree and possess at least 5 years of experience supporting senior executives. Proficiency in organizational software and the ability to work onsite in Palo Alto at least 3 days per week are required.
Arc Institute is an independent nonprofit research organization at the interface of artificial intelligence and biology, working to accelerate scientific progress and understand the root causes of complex diseases. Founded in 2021 and based in Palo Alto, Arc partners with Stanford University, UC Berkeley, and UC San Francisco.
Unlike academia, our scientists have long-term funding and industry-like resources. Unlike industry, they're free to pursue high-risk, long-term research without commercial pressures. Arc's Technology Centers and Core Investigator labs work side by side, integrating experimental and computational biology under one roof to tackle problems neither could solve alone.
Our two Institute Initiatives reflect this model in action:
More than 300 Arconauts work together at our Palo Alto headquarters, backed by substantial long-term philanthropic funding.
We are looking for an Executive Assistant to support both our Chief Science Officer and Chief Technology Officer, two of our most senior leaders at Arc Institute, who together oversee the efforts of about 100 scientists, engineers, and researchers – and collaborate with many more across the Institute and beyond. This person will manage active calendars, help run team offsites and events across both organizations, and act as a trusted partner who understands the pace and priorities of each leader. This is a high visibility role for someone who enjoys managing multiple priorities across two distinct teams and wants to build a real partnership with the executives they support.
The base salary range for this position is $105,250 to $148,000. These amounts reflect the range of base salary that the Institute reasonably would expect to pay a new hire or internal candidate for this position. The actual base compensation paid to any individual for this position may vary depending on factors such as experience, market conditions, education/training, skill level, and whether the compensation is internally equitable, and does not include bonuses, commissions, differential pay, other forms of compensation, or benefits. This position is also eligible to receive an annual discretionary bonus, with the amount dependent on individual and institute performance factors.
Arc is a full-stack institute for AI and biology research, dedicated to understanding the root causes of complex diseases. Arc’s investigators are supported by long-term funding and freedom to pursue bold ideas. Its Technology Centers are research and development hubs focused on advancing Arc's Virtual Cell and Alzheimer's Disease Initiatives, leveraging genome engineering, multiomics, and cellular, mammalian and ML models. Founded in 2021, Arc is an independent nonprofit organization working in close partnership with Stanford University, the University of California, Berkeley, and the University of California, San Francisco.
Offices: 3181 Porter Dr, Palo Alto, California 94304, US
There are currently 286 open administrative positions in Palo Alto, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Stanford Health Care, CONCEPT Continuing & Professional Studies Division, Palo Alto University, Stanford Medicine Children's Health, Sutter Health, Gibson Dunn, among others. Browse the listings above to see every active employer.
Yes — 74 of the 286 open administrative positions offer remote or hybrid work (14 remote, 60 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
