Palo Alto, California, United States · Hybrid
About Mistral Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like fin…
Skills: Recruiting coordination, Interview scheduling, Project management, Data accuracy, Applicant tracking systems
Palo Alto, California, United States · On-site
$44/hr–$66/hr
We are so glad you are interested in joining Sutter Health! Organization: SHSO-Sutter Health System Office-Bay Position Overview: Collects, compiles and presents clinical data for assigned area, ensuring accuracy, timeli…
Skills: Clinical data collection, Database maintenance, Good Clinical Practices, Regulatory compliance, Data interpretation
Palo Alto, California, United States · On-site
$40/hr–$54/hr
We are so glad you are interested in joining Sutter Health! Organization: PAMF-Palo Alto Medical Foundation PAD Position Overview: Under general supervision and within in the scope of their certification or licensure, as…
Skills: Patient care, Vital signs monitoring, Medical procedures, Medical terminology, Anatomy knowledge
Palo Alto, California, United States · On-site
$43/hr–$49/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Anesthesia equipment maintenance, Aseptic techniques, Infection control, Patient monitoring, Equipment calibration
Palo Alto, California, United States · On-site
OVERVIEW: This is a dynamic role that supports many programs at PIN and is primarily responsible for getting animals into homes. You are the first person that visitors meet upon emailing, calling or arriving at the shelt…
Skills: Customer service, Animal handling, Adoption counseling, Communication, Interpersonal skills
Palo Alto, California, United States · On-site
$135k–$200k/yr
About us Parallel is a web infrastructure company. Our products are used by leading businesses in sales, marketing, insurance, and coding to build best-in-class AI agents with flexible and powerful programmatic access to…
Skills: Contracts management, Ironclad, Workflow automation, Contract negotiation, Legal operations
Palo Alto, California, United States · On-site
$35k–$90k/yr
POSITION SUMMARY: Registered Client Service Associates provide exceptional service to our clients and support Financial Advisor(s) (FAs)/ Private Wealth Advisor(s) (PWAs)/ teams on a daily basis. Through regular interact…
Skills: Client Service, Financial Product Knowledge, Microsoft Office, Time Management, Interpersonal Skills
Palo Alto, California, United States · Remote Solely
Palo Alto University (PAU), a private, non-profit university, founded in 1975 and located in the heart of Northern California’s Silicon Valley, is a community grounded in values of social justice, dedicated to addr…
Skills: Clerical updates, Canvas, Research, Literature reviews, Manuscript preparation
Los Angeles, California, United States · On-site
$80k–$85k/yr
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, howeve…
Skills: Conflicts Analysis, Legal Research, Critical Thinking, Analytical Skills, Decision Making
Palo Alto, California, United States · On-site
$110k–$135k/yr
SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organi…
Skills: Legal Tracker, E-billing, Matter management, Invoice review, Spend reporting
Procopio, Cory, Hargreaves & Savitch LLPDel Mar, California, United States · Hybrid
$80k–$130k/yr
Procopio is seeking a Senior Intellectual Property Assistant or Paralegal to join our dynamic IP team in any of our California offices (San Diego, Del Mar Heights, Irvine, or Palo Alto). This is a hybrid role with an in-…
Skills: Patent prosecution, Intellectual property support, PCT filings, USPTO systems, Docketing
Palo Alto, California, United States · Remote OK
$44/hr–$52/hr
About Point ✨ Real Impact, Real People: Our mission at Point is to make homeownership more valuable and accessible. Your work directly helps homeowners access their wealth, achieve financial flexibility, and realize life…
Skills: HRIS, Rippling, Employee lifecycle management, Onboarding, Leave administration
Palo Alto, California, United States · On-site
$210k–$273k/yr
About Us Hyperfine, Inc. (Nasdaq: HYPR) is the groundbreaking health technology company that has redefined brain imaging with the Swoop® system—the first FDA-cleared, portable, ultra-low-field, magnetic resonance brain i…
Skills: People strategy, Human resources leadership, Employee relations, Organizational design, Payroll management
Los Angeles, California, United States · On-site
$95k–$110k/yr
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, howeve…
Skills: Financial analysis, Data visualization, Tableau, Power BI, Excel
Palo Alto, California, United States · On-site
About Workato Workato is the leading Control and Execution Platform for Enterprise AI — the neutral platform enterprises trust to put AI to work across their business. Workato unifies data, applications, and processes in…
Skills: Office management, Logistics, Inventory management, Vendor management, Budgeting
Palo Alto, California, United States · Hybrid
$80k–$140k/yr
About Mashgin Mashgin powers the world's best checkout experience for over 40 million users. Customers just place their items on our kiosks and our AI rings up their entire order in less than a second. With Mashgin, line…
Skills: Inventory management, Logistics, Supply chain, Manufacturing, Hardware operations
Fenwick & WestPalo Alto, California, United States · Hybrid
$76k–$108k/yr
Job Description Summary: Fenwick is seeking a Temporary Senior Marketing Events Coordinator to lead and support a wide range of internal and external events, including branded programs, webinars, CLEs, sponsorships, clie…
Skills: Event Planning, Project Management, Vendor Negotiation, Contract Management, Budget Oversight
Palo Alto, California, United States · Hybrid
$37/hr–$77/hr
About Pinterest: Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime. At Pinterest, we’re on a mission to bring e…
Skills: Calendar management, Administrative support, Communication, Organization, Google Suite
Palo Alto, California, United States · On-site
$87/hr–$109/hr
Company Description At Lucile Packard Children’s Hospital Stanford, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centere…
Skills: Clinical Management, Administrative Coordination, Staff Supervision, Personnel Coaching, Performance Evaluation
Palo Alto, California, United States · On-site
The Laundry Attendant is responsible for providing a constant supply of clean laundry to the entire hotel. The laundry attendant needs to be familiar with all hotel laundry items, sort and fold all laundry accordingly, a…
Skills: Laundry operations, Linen management, Inventory control, Quality control, Communication
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The Recruiting Coordinator will manage end-to-end interview scheduling and ensure a seamless candidate experience across global teams. They will also contribute to talent operations by improving recruitment processes, maintaining ATS data, and supporting employer branding initiatives.
Candidates should have 4–5 years of experience in recruiting coordination or HR operations and possess strong organizational and project management skills. Proficiency with applicant tracking systems and a proactive, solution-oriented approach to process improvement are essential.
Mistral provides full-stack AI solutions: from frontier models to developer tools, applications, and compute. We partner with enterprises tackling the hardest problems—across high-stakes industries like finance, manufacturing, defense, healthcare, and the public sector—co-creating customized AI systems that they can run on their terms.
We are a dynamic, collaborative team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between Europe, North America, Asia and the Middle East. We are creative, low-ego and team-spirited.
As a Recruiting Coordinator on the Talent Acquisition team, you will help deliver a smooth, consistent hiring experience for candidates and hiring teams. You will coordinate interviews, keep recruitment processes running efficiently, and ensure every interaction reflects a high standard of care.
You will work closely with recruiters, hiring managers, and cross-functional partners to improve how we hire as we grow. Beyond day-to-day coordination, you will identify opportunities to simplify processes, improve data quality, and support projects that make our recruiting operations more effective and scalable.
Coordinate end-to-end interview scheduling across global teams and time zones, ensuring a seamless experience for candidates and interviewers.
Own candidate experience initiatives by managing feedback surveys, reporting on insights, and driving continuous improvements.
Maintain job postings, recruitment pipelines, and ATS data accuracy while identifying opportunities to streamline workflows.
Support employer branding through LinkedIn campaigns, hiring announcements, and recruitment content.
Manage the employee referral program, ensuring timely follow-up, tracking, and recognition.
Improve recruiting processes by documenting best practices, supporting tooling initiatives, and helping automate workflows.
Lead or contribute to cross-functional talent operations projects that improve the efficiency and scalability of recruitment.
Around 4–5 years of experience in recruiting coordination, recruitment operations, HR coordination, or a similar role.
Strong written and verbal communication skills in English.
Excellent organizational and project management skills, with the ability to manage multiple priorities and deadlines.
Confidence working with spreadsheets, applicant tracking systems such as Greenhouse or Ashby, and recruitment data.
A proactive, solution-oriented approach with a focus on improving processes rather than simply maintaining them.
A collaborative working style and the ability to build effective relationships with hiring managers, recruiters, HR, and external partners.
Adaptability, ownership, and the ability to work effectively in a changing environment.
We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance. Benefits vary by country and may include healthcare coverage, parental leave, retirement plans, relocation support, wellness programs, meal and transportation allowances, and other location-specific perks.
For the most up-to-date details on benefits available in your location, please refer to our Benefits page.
Your privacy matters to us. You can learn more about how we handle your personal data in our Applicant Privacy Policy.
Frontier AI. In your hands. We believe in a future where AI is abundant and accessible. We aspire to empower the world to build with—and benefit from—the most significant technology of our time. Join us: mistral.ai/careers
Offices: Paris, France 75010, FR
There are currently 286 open administrative positions in Palo Alto, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Stanford Health Care, CONCEPT Continuing & Professional Studies Division, Palo Alto University, Stanford Medicine Children's Health, Sutter Health, Gibson Dunn, among others. Browse the listings above to see every active employer.
Yes — 74 of the 286 open administrative positions offer remote or hybrid work (14 remote, 60 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
