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Full-time
bachelor degree
Posted 4d ago
~40 hrs/week
Responsibilities
The Artist Relations Coordinator will manage administrative and logistical tasks, including scheduling, financial administration, and departmental communications. They will also support artist engagement by coordinating meetings, events, and onsite execution for the Grand Ole Opry.
Requirements
Candidates must have a degree in Music Business, Hospitality, Communications, Marketing, or a related field, along with at least 2 years of administrative experience. Proficiency in Microsoft Office and strong organizational skills are required to handle confidential matters and manage multiple priorities.
Full job description
As an Artist Relations Coordinator, you'll support the Artist Relations team with administrative and logistical tasks for ongoing projects and initiatives as they drive artist engagement via opportunities and performances for the Grand Ole Opry. You'll coordinate department communications, scheduling, reporting, financial administration, and operational support that enables artist relations programs, industry events, and ongoing team initiatives. As the ideal candidate, you're organized, detail-oriented, and collaborative, with the ability to manage multiple priorities and support exceptional experiences for artists and industry partners.
Manage calendars, meetings, and departmental communications.
Maintain office supplies, artist gifts, and other department inventory. Coordinate orders, deliveries, shipments, and related administrative support activities..
Attend and support meetings and on-site events as needed. Prepare agendas, record meeting notes, track action items, and distribute follow-up materials.
Support department presentations and informational materials, including editing and design support.
Process invoices, track department expenses, and maintain budget records to support department operations.
Maintain artist database, including industry invitation lists, event RSVPs, and outreach lists.
Coordinate artist-related requests by maintaining artist schedules and contact information, collecting internal requests, and preparing daily artist itineraries and schedules.
Coordinate artist meetings and weekly introduction program by managing schedules, communicating with artist teams, preparing hospitality spaces, arranging artist gifts, providing venue tours, and supporting onsite execution.
Support post-show events, artist appearances, and signings by coordinating logistics, promotional deliverables, event setup, and onsite execution with Artist Relations, Retail, Events, and other internal teams.
Research pitched artists and provide key details and listening/viewing materials for music meeting review. Track and communicate feedback and decisions while maintaining records of artist evaluations, supporting data, and historical recommendations.
Support Opry shows, industry events, and special events through occasional onsite assistance, including evening and weekend hours as needed.
Perform other duties as assigned.
Qualifications
Education
Degree in Music Business, Hospitality, Communications, Marketing, or related discipline or equivalent experience required
Experience
2+ years' of administrative experience, preferably in the entertainment industry
Customer Service experience
Knowledge, Skills and Abilities
Effective written and verbal communication skills
Strong organizational and project management skills with exceptional attention to detail
Must be able to handle confidential matters with discretion
Strong critical thinking, and decision-making skills, with the ability to work independently, exercise sound judgment, and take ownership of responsibilities with minimal day-to-day supervision.
Proficient with Microsoft Outlook, Word, PowerPoint, and Excel. Working knowledge of the various facets of the music industry preferred
Related keywords
Artist RelationsGrand Ole OpryAdministrative SupportLogisticsEvent CoordinationMusic IndustrySchedulingBudgetingDatabase ManagementHospitalityProject ManagementMicrosoft OfficeCommunicationReportingInventory ManagementArtist Engagement
Rooted in 125 years of Music City history, with iconic entertainment brands, world-renowned destination hotels and new ventures emerging every year, there is no limit to opportunity with us. Come see what it means to make Music City, "Music City," as we continue to celebrate the country lifestyle and superior hospitality in both Nashville and beyond.
Ryman Hospitality Properties, Inc. (NYSE:RHP) is a REIT for federal income tax purposes, specializing in group-oriented, destination hotel assets in urban and resort markets. The Company’s owned assets include a network of four upscale, meetings-focused resorts totaling 8,114 rooms that are managed by lodging operator Marriott International, Inc. under the Gaylord Hotels brand. Other owned assets managed by Marriott International, Inc. include Gaylord Springs Golf Links, the Wildhorse Saloon, the General Jackson Showboat, The Inn at Opryland, a 303-room overflow hotel adjacent to Gaylord Opryland and AC Hotel Washington, DC at National Harbor, a 192-room overflow hotel near Gaylord National.
The Company also owns and operates media and entertainment assets, including the Grand Ole Opry, the legendary weekly showcase of country music’s finest performers for over 90 years; the Ryman Auditorium, the storied former home of the Grand Ole Opry located in downtown Nashville; 650 AM WSM, the Opry’s radio home; and Ole Red, a country lifestyle and entertainment brand.
Offices: 1 Gaylord Dr., Nashville, Tennessee 37214, US · 2804 Opryland Dr, Nashville, Tennessee 37214, US · 116 5th Ave N, Nashville, Tennessee 37219, US · 2644 McGavock Pike, Nashville, Tennessee, US · 300 Broadway, Nashville, Tennessee, US
How many Administrative jobs are open in Nashville, TN right now?
There are currently 2,003 open administrative positions in Nashville, TN listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Administrative roles in Nashville, TN?
Companies currently hiring include Vanderbilt University Medical Center, Interdisciplinary Materials Science at Vanderbilt University, Ascension, Metropolitan Action Commission, Tennessee Oncology, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Administrative jobs in Nashville, TN?
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