Houston, Texas, United States · On-site
$20/hr–$23/hr
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. Wilhelmsen is seeking an Administrative Coordinator in our Pasadena office. The …
Skills: Office Administration, Reception, Facilities Management, Microsoft Office Suite, Invoice Processing
Houston, Texas, United States · On-site
$17/hr–$17/hr
Rate: $17.00 per hour (Hourly non-exempt position) ***Monthly new lease bonuses are paid in addition to base pay.*** Are you a sales and customer service superstar? Then we have an exciting opportunity for you on our lea…
Skills: Leasing, Sales, Customer Service, Bilingual English/Spanish, Closing Skills
Houston, Texas, United States · On-site
JOB SUMMARY: Oversees the day-to-day operations of Medical Place 1 building, ensuring they are well-maintained, fully occupied, and financially sound. The role bridges the gap between property owners and healthcare tenan…
Skills: Property Management, Commercial Lease Negotiation, Financial Analysis, Vendor Management, Healthcare Facility Operations
Houston, Texas, United States · Hybrid
$65k–$89k/yr
Become a part of our caring community The Supervisor, Medical Referrals schedules and pre-registers patients for exams and procedures with specialists and providers outside of the primary care physician's office. The Sup…
Skills: Medical Referrals, Patient Pre-registration, ICD-10 Coding, CPT Coding, Staff Supervision
Houston, Texas, United States · On-site
Field Operations Assistant (Flex Schedule Available) Starting Pay: $17.00/hour (All Gas is Paid For) Location: Local travel throughout assigned market Join One of the Nation's Fastest Growing Automotive Lot Service Compa…
Skills: Photography, Customer Service, Time Management, Communication Skills, Smartphone Proficiency
Houston, Texas, United States · On-site
Job Title: People Operations Manager Department: People Operations Employment Type: Full Time FLSA: Exempt Location: Houston, TX – Onsite Who We Are Persona AI is developing and commercializing rugged, multi-purpose huma…
Skills: Payroll Processing, Benefits Administration, HRIS Management, Multi-state Tax Compliance, Employee Onboarding
Houston, Texas, United States · On-site
Title: Sr. Subcontracts Administrator Belong, Connect, Grow, with KBR! - At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and on…
Skills: Subcontract Administration, Procurement, Contract Negotiation, FAR, DFAR
Houston, Texas, United States · On-site
We are hiring immediately for a full time OFFICE ADMINISTRATOR position. Location: Parks Coffee - 611 East Tidwell, Houston, TX 77022. Schedule: Full time schedule. Monday through Friday, 7:30 am to 4:30 pm. Further deta…
Skills: Administrative Support, Invoicing, Scheduling, Billing Documentation, Dispatching
Houston, Texas, United States · On-site
$18/hr–$19/hr
Job DetailsLevel: ExperiencedJob Location: Houston, TX 77092Position Type: Entry LevelEducation Level: High SchoolSalary Range: $18.00 - $19.50 HourlyTravel Percentage: NoneJob Shift: AnyJob Category: Admin - ClericalJob…
Skills: Typing 40 WPM, Data Entry, Attention To Detail, Multi-tasking, Computer Literacy
Houston, Texas, United States · On-site
Overview Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distrib…
Skills: Clerical Support, Call Routing, Mail Distribution, Administrative Support, Proofreading
Houston, Texas, United States · On-site
About WFS Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely. We perform at …
Skills: Recruiting, Interviewing Skills, People Skills, Employment Law, Project Management
Houston, Texas, United States · On-site
Easter Seals Greater Houston is seeking a friendly, professional, and detail-oriented Receptionist/Administrative Assistant to serve as the first point of contact for visitors, clients, and staff. This position provides …
Skills: Customer Service, Administrative Support, Bilingual English/Spanish, Data Entry, Calendar Management
Houston, Texas, United States · On-site
Job DetailsJob Location: MCA - Memorial City Main - Houston, TX 77024Education Level: High School Diploma/GEDJob Category: Other PositionsUs Heart and Vascular is in need of a Medical Assistant to join Memorial Cardiolog…
Skills: Vital Signs, EKG Administration, EMR Data Entry, Holter Monitor Hook-up, Stress Testing
Houston, Texas, United States · On-site
$18/hr–$20/hr
Keystone Advisors Overview Keystone Advisors is a full-service marketing company aligned with Top Health Insurance Carriers to provide our partners and clients with a broad and competitive portfolio of Insurance Options.…
Skills: Data Entry, Typing (50+ WPM), System Navigation, Multitasking, Attention To Detail
Houston, Texas, United States · On-site
We are hiring immediately for full time JANITOR positions. Location: UA IAH Club Fly - 3950 North Terminal Road, Houston, TX 77032. Note: online applications accepted only. Schedule: Full time schedule. Days may vary, 9:…
Skills: Janitorial Services, Floor Maintenance, Sanitization, Waste Disposal, Carpet Shampooing
Houston, Texas, United States · On-site
Job DetailsJob Location: 617 - Arena Towers - Houston, TX 77074Position Type: Full-TimeEducation Level: Bachelors Deg. or Equivalent ExperienceTravel Percentage: Moderate Local Travel (up to 25%)Job Category: Administrat…
Skills: Leadership, Program Management, Policy Implementation, Budget Oversight, Quality Control
Houston, Texas, United States · On-site
BenefitsPaid Time Off & Paid Company HolidaysMedical, Dental, Vision & Life InsuranceFlexible Spending Account (FSA)403(b) Retirement Plan with Company MatchShort-Term & Long-Term Disability$0 Copay for Legacy Provider v…
Skills: Bilingual Spanish, Patient Assistance, Healthcare Administration, Customer Service, MS Excel
Houston, Texas, United States · On-site
Role Summary The Project Manager will report to the Global PMO Lead and support project governance, coordination, reporting, and follow up activities for various projects across multiple site. This role is intended for a…
Skills: Project Coordination, Project Governance, Risk Management, Issue Tracking, Schedule Development
Houston, Texas, United States · On-site
$68k–$142k/yr
Job Title: Engineering Project Technical Writer Job Category: Engineering and Technical Support Time Type: Full time Minimum Clearance Required to Start: None Employee Type: Regular Percentage of Travel Required: None Ty…
Skills: Technical Writing, Technical Editing, Microsoft Word, Microsoft Excel, Microsoft Powerpoint
Houston, Texas, United States · Hybrid
The Accountant I – Payroll Reporting position is an entry-level accounting role that supports the accurate accounting, reconciliation, and reporting of payroll-related financial activity. This employee will be responsibl…
Skills: Payroll Accounting, Account Reconciliation, Payroll Tax Reporting, Financial Reporting, Microsoft Excel
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The Administrative Coordinator manages front desk operations, visitor access, and general office supplies. They are also responsible for coordinating facility maintenance and supporting risk management through insurance record maintenance.
A high school diploma and at least 2 years of experience in administrative or customer service roles are required. Proficiency in Microsoft Office Suite and the ability to learn new software systems are essential.
Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Wilhelmsen is seeking an Administrative Coordinator in our Pasadena office.
The Administrative Coordinator serves as the first point of contact for visitors, customers, and employees while providing administrative support for office operations. This position is responsible for managing reception activities, coordinating office and facilities services, supporting HR and Risk Management with administrative tasks, and ensuring the efficient day-to-day operation of the office.
Fun and diverse workplace
Competitive pay and benefits package
Generous paid time off
Great opportunities for advancement
Serve as the first point of contact for visitors, employees, vendors, and contractors while managing front desk operations, visitor access, badge administration, and compliance with company security and safety procedures.
Receive, sort, distribute, and coordinate incoming and outgoing mail and shipments through FedEx, UPS, and other shipping providers.
Maintain inventory of office, breakrooms, and vending supplies, coordinate breakroom services, and place routine orders to ensure adequate inventory levels.
Process invoices and maintain supporting documentation in accordance with company procedures.
Coordinate routine facility operations for the Houston office, including maintenance and repair requests, vendor scheduling, work orders, and preventive maintenance tracking.
Conduct facility walkthroughs to identify maintenance, safety, housekeeping, or operational concerns, and monitor facility supply inventory while coordinating approved purchases.
Maintain insurance records, Certificates of Insurance (COIs), tracking logs, reports, and related documentation, including requesting and distributing COIs as needed.
Assist with annual insurance renewal activities by tracking renewal schedules, gathering required information, and coordinating documentation requests.
High school diploma or equivalent required.
Minimum of 2 years of administrative, office coordination, receptionist, or customer service experience.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Ability to learn new software systems and business processes.
Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Compensation Range $20.00 - $23.00 per hourly.
Founded in Norway in 1861, Wilhelmsen is a global maritime industry group. With the world's largest maritime network on call 24/7, our people can deliver products and services on the ground practically anywhere you have ships, or maritime related industries. We make the maritime industry spin. Committed to shaping the maritime industry, we’re also developing new opportunities and collaborations in renewables, zero-emission shipping, and marine digitalisation. Supporting a diverse and inclusive workplace, with thousands of colleagues in 57 countries, we take innovation, sustainability, and unparalleled customer experiences one step further. We are Wilhelmsen. Because of our heritage and our ambitions for the future, we aspire to be the leading enablers of global trade.
Offices: Wilh. Wilhelmsen Holding ASA, Strandveien 20 NO-1366, Lysaker, Oslo 1366, NO
There are currently 2,834 open administrative positions in Houston, TX listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Houston ISD, McWilliams School of Biomedical Informatics at UTHealth Houston, Texas Children's Hospital, Oscorp Industries Consulting, Legacy Community Health, among others. Browse the listings above to see every active employer.
Yes — 366 of the 2834 open administrative positions offer remote or hybrid work (111 remote, 255 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
