Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Clerical Support, Microsoft Office, Calendar Management, Patient Coordination, EMR Management
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Contract Negotiation, Research Administration, Clinical Trial Agreements, Team Leadership, Regulatory Compliance
Coral Gables, Florida, United States · On-site
POSITION SUMMARY Client Relationship Analysts provide exceptional service to our clients and support Financial Advisor(s) (FAs)/ Private Wealth Advisor(s) (PWAs)/ teams on a daily basis. Through regular interactions with…
Skills: Client Relationship Management, Money Movement Transactions, Microsoft Office, Interpersonal Skills, Time Management
Coral Gables, Florida, United States · Hybrid
Bowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and co…
Skills: Litigation Support, Document Drafting, Discovery Management, Document Review, iManage
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Performance Management, Training & Development, Team Leadership, Technical Proficiency, Communication
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Hardware Asset Management, Software Asset Management, Inventory Control, Vendor Management, Customer Support
Coral Gables, Florida, United States · Hybrid
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Patient Management, Medical Records Handling, HIPAA Compliance, Triage, Administrative Support
Coral Gables, Florida, United States · On-site
LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through ou…
Skills: Customer Service, Ticketing, Hospitality, Salesforce, Communication Skills
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Project Management, Public Speaking, Writing, Community Outreach, Event Planning
Coral Gables, Florida, United States · On-site
The Service Loyalty Coordinator makes outbound service calls, establishes relationships with the customers and schedules appointments for the Service Department. What are the day-to-day responsibilities?Ask the customer …
Skills: Customer Service, Communication, Interpersonal Skills, Appointment Scheduling, Cash Handling
Coral Gables, Florida, United States · Hybrid
The Role and What You’ll Do WME seeks passionate, highly organized, and proactive candidates for a Latin Music Tour Marketing Assistant. The Assistant will be responsible for providing general administrative support to t…
Skills: Calendar Management, Marketing Coordination, Social Media Management, Spanish Fluency, Adobe InDesign
Coral Gables, Florida, United States · Hybrid
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Patient Management, Medical Records Handling, HIPAA Compliance, Triage, Administrative Support
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Patient Management, Medical Records Management, Insurance Verification, Call Triage, Administrative Support
Coral Gables, Florida, United States · On-site
The Service Loyalty Coordinator makes outbound service calls, establishes relationships with the customers and schedules appointments for the Service Department. What are the day-to-day responsibilities?Ask the customer …
Skills: Customer Service, Communication, Interpersonal Skills, Appointment Scheduling, Cash Handling
Coral Gables, Florida, United States · Hybrid
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Financial Oversight, Grant Application Development, Compliance Monitoring, Budgeting, Audit Readiness
Coral Gables, Florida, United States · Hybrid
The Role and What You’ll Do WME seeks passionate, highly organized, and proactive candidates for a Latin Music Tour Marketing Assistant. The Assistant will be responsible for providing general administrative support to t…
Skills: Calendar Management, Marketing Coordination, Administrative Support, Social Media Management, Spanish Fluency
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Operations Management, Budgeting, Staffing, Patient Flow Optimization, Regulatory Compliance
Coral Gables, Florida, United States · On-site
Description Position Summary The A/R Hotel/Membership Billing Clerk is responsible for the accurate reviewing, balancing and posting of all direct billings, credit card charges and payments; balancing accounts receivable…
Skills: Accounts Receivable, Billing, Collections, Customer Service, Microsoft Office
Coral Gables, Florida, United States · On-site
Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty…
Skills: Hardware Inventory Management, Software Asset Tracking, Vendor Management, Customer Support, Lifecycle Management
Coral Gables, Florida, United States · On-site
$55k–$72k/yr
Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across …
Skills: Public Relations, Media Relations, Social Media Management, Event Planning, Internal Communications
Coral Gables, Florida, United States • On-site
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Provides comprehensive clerical and administrative support to department leadership and clinical providers to ensure efficient office operations. Coordinates patient care journeys by managing schedules, handling inquiries, and processing medical documentation within the EMR system.
Requires a high school diploma or equivalent and a minimum of one year of relevant experience. Candidates must be proficient in Microsoft Office and possess strong interpersonal and organizational skills.
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami, Bascom Palmer Eye Institute, has an exciting full time opportunity for an Administrative Assistant in Miami, Florida.
The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
Supports department and/or department leadership with daily clerical tasks.
Prepares basic reports, charts, budgets and other presentation materials.
Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
Plans meetings and takes detailed minutes, as needed.
Answers phone calls, provides information to callers or connects callers to appropriate staff.
Schedules appointments and updates calendars.
Makes travel arrangements and reservations for department leadership and staff, as needed.
Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
Greets and provides general support to visitors.
Develops and maintains department filing system.
Adheres to University and unit-level policies and procedures and safeguards University assets.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
High school diploma or equivalent
Minimum 1 year of relevant experience
General knowledge of office procedures and operations.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to process and handle confidential information with discretion.
Skill in completing assignments accurately and with attention to detail.
Proficiency in computer software (i.e. Microsoft Office).
Primarily responsible for providing support to assigned clinical specialties and providers in effort to ensure the successful coordination of care for patients throughout their journey.
Addresses and documents patient inquiries and communications in a timely manner through answering patient phone calls, responding to emails, monitoring EMR inbasket messages and tasks, and escalating/assigning requests as needed to ensure proper resolution.
Provides coordination and support to clinical practices, providers, clinical support staff, and patients.
Proactively assesses patient volumes and clinic flow among assigned specialties, improves the distribution of patient assignments to promote efficiency, and escalates patient scheduling issues to the clinical logistics team to facilitate optimization of scheduling templates.
Assists physicians with clinical activities to resolve any delays and guides patients as needed through each step of their appointment in order to improve the overall patient experience.
Reviews provider schedules in advance to ensure patients are scheduled appropriately and all pre-appointment requirements have been completed such as referrals, insurance authorizations for medication and procedures, test orders, etc.
Assists in scheduling patients as needed and follows up with patients who cancel, reschedule, or do not show for their appointments to ensure appropriate continuum of care.
Uses discretion to determine whether patients need to be seen urgently and expedites the scheduling of appointments with a provider or fellow.
Answers patient inquiries regarding medications/prescription refills, reports side effects to provider, and shows good judgment and understanding of the particular problems associated with high risk medications.
Manages internal/external referrals and arranges appointments with medical specialists to assist in patient care.
Researches and confirms outside physician contact information and requests updates to the Health System provider directory.
Assists clinical research coordinators as needed to facilitate care for study patients. Provides ancillary, clerical, or medical related support to providers which may include patient care, clinical activities, student services, reporting/statistics, and other business needs.
Assists in assigning Fellows to individual clinics and works with Fellows to assure coverage of patients when faculty are not in clinic.
Prepares EMR correspondence for fax transmission or mailing when this cannot be done through EMR and scans documents to EMR Media tab with proper labels on a daily basis.
Assists clinical support staff in updating Care Teams in the EMR.
Promotes patient utilization and understanding of the EMR patient portal for electronic communications, test results, pre-appointment documentation, etc.
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Offices: 5915 PONCE DE LEON BLVD, Coral Gables, Florida 33146, us
View all jobs at University of Miami Health System-UhealthThere are currently 541 open administrative positions in Coral Gables, FL listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include University of Miami Health System-Uhealth, University of Miami Health System, Baptist Health, GastroMed, LLC, Bayview Asset Management, LLC, among others. Browse the listings above to see every active employer.
Yes — 62 of the 541 open administrative positions offer remote or hybrid work (22 remote, 40 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
