Baltimore, Maryland, United States · Hybrid
$62k–$68k/yr
University of Maryland, Baltimore (UMB) is currently seeking a Project Controls Specialist (Project Support Specialist) to join the Facilities Management - Architecture, Engineering, Construction Services. BENEFITS (Exem…
Skills: PMIS Administration, Construction Project Accounting, Budget Management, Financial Reporting, User Training
Baltimore, Maryland, United States · Hybrid
$45k–$50k/yr
The University of Maryland, Baltimore (UMB), Office of the President, is currently recruiting for an Administrative Assistant I. Under general supervision, provides moderately complex administrative support to an individ…
Skills: Administrative support, Document editing, Proofreading, Filing systems, Calendar management
Baltimore, Maryland, United States · Hybrid
$45k–$50k/yr
The University of Maryland, Baltimore (UMB), Office of the President, is currently recruiting for an Administrative Assistant I. Under general supervision, provides moderately complex administrative support to an individ…
Skills: Administrative support, Document editing, Proofreading, Filing systems, Calendar management
Baltimore, Maryland, United States · On-site
$20/hr–$35/hr
DISCLOSURES The specific statements shown in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. T…
Skills: Legal Document Drafting, Contract Coordination, Compliance Tracking, Case Management, Litigation Support
Baltimore, Maryland, United States · Hybrid
$51/hr–$60/hr
Job Requirements Project Manager - Fearless Institute As a Project Manager supporting the Technology Growth Initiative (TGI), you serve as the operational backbone of the Institute—the trusted link connecting the organiz…
Skills: Project Management, Non-Profit Operations, Grant Compliance, Financial Reporting, Stakeholder Management
Baltimore, Maryland, United States · On-site
$16/hr–$18/hr
Job DetailsJob Location: BALTIMORE, MD 21210Salary Range: $16.00 - $18.00 HourlyThe Little Reds Early Learning Program Aide is a key support role within the Early Childhood Education team at Roland Park Country School. T…
Skills: Classroom Support, Child Supervision, Hygiene Protocols, Conflict Resolution, Organization
Baltimore, Maryland, United States · On-site
$18/hr–$29/hr
SUMMARY: Assist physicians in providing high-quality patient care, while also exhibiting strong customer service skills to our patients and the overall practice. Brown University Health employees are expected to successf…
Skills: Patient Care, Vital Signs, EKG, Injections, Patient Education
Baltimore, Maryland, United States · Remote OK
Position Purpose: Magpie Health Analytics (Magpie) is seeking a part-time, remote Federal Contracts Administrator to manage the day-to-day administration of the company's federal contracts and business agreements. The po…
Skills: Federal Contracts Administration, FAR Compliance, Contract Negotiation, Contract Lifecycle Management, Process Improvement
Baltimore, Maryland, United States · On-site
$85k–$100k/yr
Service Center Baltimore - Gwynn Oak JOB SUMMARY Caliber Collision has an immediate job opening for a Collision General Manager to perform all-purpose duties, which may include, but is not limited to the overall operatio…
Skills: Collision Management, Risk Management, Financial Performance Monitoring, CCC One, Collision Estimatics
Baltimore, Maryland, United States · Remote OK
$101k–$212k/yr
At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investmen…
Skills: RFP Development, Content Management, Project Management, Relationship Management, AI Implementation
Baltimore, Maryland, United States · On-site
$54k–$64k/yr
Job DetailsJob Location: Administrative Office - Baltimore, MD 21218Position Type: Full TimeSalary Range: $54,000.00 - $64,000.00 SalaryTravel Percentage: Up to 25%Job Shift: DaySUMMARY The Communications Specialist is a…
Skills: Public Relations, Content Creation, Social Media Management, Website Management, SEO
Baltimore, Maryland, United States · On-site
Description Centerpoint Apartments is searching for a motivated and dependable Assistant Manager to help lead operations and leasing at our apartment community. You’ll support the Property Manager in the day-to-day opera…
Skills: Property Management, Leasing, Customer Service, Administrative Processes, Financial Collection
Baltimore, Maryland, United States · Hybrid
$63k–$110k/yr
We are seeking a Sr. Accountant who will be responsible for the preparation of recording, analysis, and reporting of financial data in accordance with Generally Accepted Accounting Principles and other university guideli…
Skills: General Accounting, Financial Reporting, GAAP, Account Reconciliation, Financial Analysis
Baltimore, Maryland, United States · Hybrid
$34k–$59k/yr
The Research Project Coordinator administratively coordinates research protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administra…
Skills: Administrative Skills, Data Entry, Interpersonal Skills, Literature Reviews, Oral and Written Communications
Baltimore, Maryland, United States · On-site
**HOURS FOR THIS POSITION ARE 5PM-1AM** Do you have experience in building maintenance, overseeing work quality, managing processes, resolving issues? Do you have an eye for Quality Assurance and details and possess mana…
Skills: Quality Assurance, Contract Compliance, Personnel Management, Building Maintenance, Process Improvement
Baltimore, Maryland, United States · On-site
$160k–$175k/yr
You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for…
Skills: eBilling Administration, Legal Billing Workflows, Team Management, Process Improvement, Operational Excellence
Baltimore, Maryland, United States · On-site
$50k–$74k/yr
Performs functions such as reviewing documentation and selecting the appropriate procedure and / or diagnosis code to be entered in billing documents. Ensures that teaching physician requirements are met and are clearly …
Skills: CPT Coding, ICD-10 Coding, Medical Billing, HIPAA Compliance, CMS Guidelines
Baltimore, Maryland, United States · On-site
Summary Mercy Medical Center is honored to be recognized by Newsweek as one of America's Most Trustworthy Companies for three consecutive years (2023–2025) and as one of America's Greatest Workplaces for Women in 2…
Skills: Patient Registration, Appointment Scheduling, Copay Collection, Patient Triage, Insurance Verification
Baltimore, Maryland, United States · On-site
$48k–$72k/yr
Coordinates and directs administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerica…
Skills: Administrative Support, Supervisory Skills, Data Entry, Organization, MS Office
Baltimore, Maryland, United States · On-site
We are seeking a Facilities Support Specialist II - HSC who will perform a variety of tasks related to room set-ups, floor care and custodial duties. Support Specialist II will perform the following but not limited to cl…
Skills: Floor Care, Custodial Operations, Event Set-up, Equipment Operation, Chemical Handling
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Administer and maintain the Project Management Information System (PMIS), providing technical support and ensuring data quality. Design and deliver role-based training and office hours to promote efficient workflows and consistent practices across teams.
Requires a Bachelor's degree in Business, Construction Management, or a related field with at least two years of business administration experience. Proficiency in Microsoft Office, e-Builder, and construction project accounting is essential.
University of Maryland, Baltimore (UMB) is currently seeking a Project Controls Specialist (Project Support Specialist) to join the Facilities Management - Architecture, Engineering, Construction Services.
BENEFITS (Exempt Regular):
UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 16 paid holidays, 3 personal leave days, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).
UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.
PRIMARY DUTIES
Administration and General Support:
o Administer and maintain the PMIS, including user access, permissions, licensing, profiles, and project/workspace set up
o Provide Tier 1-2 PMIS support: triage requests, diagnose issues, resolve routine problems, and escalate complex items to the PMIS Product Owner/IT/vendor as needed
o Monitor system health and usage; identify recurring issues and recommend fixes, enhancements, or process improvements
o Assist with maintenance of PMIS master data, templates, and standard structures to ensure consistency across projects
o Support data quality and governance through audits, validation checks, and corrective actions
o Support and maintain PMIS user guides, SOPs, FAQs, and quick-reference tools
o Partner with Project Controls Manager, PMs, and other stakeholders to align PMIS configuration with project reporting, cost/schedule controls, and compliance requirements
o Support PMIS-related reporting and dashboards by maintaining data sources, access, and standard views
o Coordinate activities with CFSA, Budget & Financial Analysts
o Enter data related to project funding, requisitions, project details, and invoice processing, and maintain process workflows
PMIS Training and Office Hours:
o Design and deliver role-based PMIS training (new user onboarding, refresher sessions, advanced/feature-specific trainings)
o Create and update training materials (slides, demos, exercises, job aids, videos, LMS content)
o Host recurring PMIS “office hours” to provide real-time help, coaching, and best-practice guidance for users
o Track PMIS training attendance, adoption metrics, user feedback; refine training programs based on needs and gaps
o Support change management for PMIS updates/releases by communicating changes, training users, and coordinating readiness activities
o Serve as a PMIS champion, promoting efficient workflows and consistent practices across teams
MINIMUM QUALIFICATIONS
Education: Bachelor's degree in Business, Construction Management or related field.
Experience: Two (2) years related business administration experience, with experience in a construction setting strongly preferred.
Supervisory Experience: N/A
Certification/Licensure: N/A
Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 undergraduate college credits being equivalent to one year of related experience. In instances where specific education and/or experience is required only directly related education and/or experience may be substituted.
Skill in relevant PC applications and program such as a Microsoft Office, e-Builder and Quantum or similar UMB financial system software.
Possess knowledge in construction project accounting. Must understand budget, funding, commitments and invoicing.
KNOWLEDGE, SKILLS, ABILITIES
Skill in relevant PC applications and program such as a Microsoft Office, e-Builder and Quantum or similar UMB financial system software.
Possess knowledge in construction project accounting. Must understand budget, funding, commitments and invoicing.
Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.
HIRING RANGE: $62,000 - $68,000 per year / Commensurate with education and experience
UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.
Maryland's public higher education system, consisting of 12 universities, 3 regional centers, and the USM Office.
The University System of Maryland (USM) is the state’s public higher education system. The USM Office works closely with our 12 universities and 3 regional education centers to leverage their collective expertise and resources, share best practices, increase the USM’s effectiveness and efficiency, and advance its mission to improve quality of life in Maryland. The System employs more than 40,000 faculty and staff across all USM institutions. About 100 employees work in the USM Office, which is headquartered in Baltimore and has locations in Adelphi, Annapolis, and Columbia, MD. To view current employment opportunities at the USM Office, visit: www.usmd.edu/usm/employment/usmojobs USM Office employees are focused on advancing the USM's 5 strategic priorities with leadership by the USM Chancellor and Board of Regents. Diversity, Equity, and Inclusion The USM is one of the most diverse public university systems in the nation and aspires to reflect the full diversity of our state among our students, faculty and staff. Academic Excellence and Innovation Providing affordable higher education and increasing student retention and completion rates are among the USM’s top priorities. Access, Affordability, and Achievement Serving more than 175,000 students, the USM strives to make higher education accessible to all, including recent high school graduates, transfer students, working adults, and underserved populations. Average in-state tuition and fees for Maryland’s public, four-year institutions remain below the national average. Workforce and Economic Development USM institutions address workforce shortage areas, awarding about 14,000 STEM degrees, 3,800 health care degrees, and 2,300 teaching degrees in the 2024-2025 academic year. Research USM faculty and staff continue to fuel research and discovery, with about $1.8 billion in research and sponsored programs expenditures in FY 2024.
Offices: 701 E. Pratt St., Baltimore, Maryland 21202, US · 3300 Metzerott Road, Adelphi, MD 20783, US · 9 State Circle, Annapolis, Maryland 21401, US · 10630 Little Patuxent Pkwy, Columbia, Maryland 21044, US
There are currently 880 open administrative positions in Baltimore, MD listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include John Hopkins University, University System of Maryland, Mercy Medical Center, Baltimore, MD, City of Baltimore, University of Maryland Emergency Medicine, among others. Browse the listings above to see every active employer.
Yes — 232 of the 880 open administrative positions offer remote or hybrid work (41 remote, 191 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
