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Resident Services Coordinator - Verona (Living at Santa Monica)
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Entry level$327M raised
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Job DetailsJob Location: 1 Santa Monica Office CA HQ - Santa Monica, CA 90404Salary Range: $90,000.00 - $95,000.00 Salary/yearAbout Hawke Media Hawke was founded on the idea that every modern business needs a CMO-level e…
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$50k–$80k/yr
Full-time
Medical coverage, Dental coverage, Vision coverage, Out-patient in-network mental health services, Fertility coverage, Wellbeing reimbursements
Posted 31d ago
~40 hrs/week
Responsibilities
Manage the executive's daily schedule, travel itineraries, and correspondence in a fast-paced environment. Coordinate team events and prepare corporate documents while maintaining a high level of confidentiality.
Requirements
Requires over 6 years of executive assistant experience and advanced proficiency in Microsoft Office. Candidates must demonstrate strong organizational skills and the ability to manage schedules across multiple time zones.
Full job description
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How we LEAD:
We are currently seeking an accomplished Administrative Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will take initiative, identify solutions, and be ten steps ahead of what needs to be done.
How You’ll CREATE:
Day-to-day management of the Executive’s schedule
Manage office and time in a fast-paced environment and anticipate critical events/Executive’s needs
Schedule meetings / appointments and manage travel itineraries
Read and route correspondence; draft responses and other documents as requested; assist with email management
Manage schedule by planning internal and external meetings, conferences, teleconferences, arrange corporate events, etc.
Support with commercial, booking and itineraries
Prepare submission of expense claims in a timely manner
Manage ad hoc projects as needed
Screen and prioritize phone/email correspondence and inquiries
Prepare internal and external corporate documents/presentations
Uphold a strict level of confidentiality, establish and maintain relationships both internal and external
Manage Executives team schedule as needed
Manage broader team travel as needed (Europe and US Teams)
Manage and coordinate team events and/or meetings
Bring Your VIBE:
Develop and demonstrate professional knowledge of the business
Strong organizational skills
Ability to anticipate needs and identify solutions
Proven ability to work effectively with senior management and senior level clients
Excellent written and oral communication skills (as the person will be dealing with all levels)
Ability to manage highly confidential information and to act calmly and professionally
Advanced Microsoft Office skills
Knowledge of travel logistics
Highly organized
Proactive and able to multi-task
Extreme discretion with sensitive information
Dynamic and assertive personality; professional demeanor
Adaptable to a variety of situations with numerous personalities
Ability to excel in a fast paced, ever-changing environment
Ability to create efficiency through the use of technology and music-based systems
6+ years executive assistant experience
Flexible schedule to manage across time zones (mainly Europe and US)
This role is office-based
Perks Playlist:
Join an entrepreneurial, global organization where authenticity, boldness, creativity, connection, drive, and insight aren’t just values—they’re how we work every day. Here are some of the ways we support you along the way (and just a few of the benefits we offer):
Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
A variety of ways to prioritize much-needed time away from work including:
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.
For more information, please click on the following links.
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.
Universal Music Group (UMG) is the world leader in music-based entertainment, with a broad array of businesses engaged in recorded music, music publishing, merchandising and audiovisual content in more than 60 countries. Featuring the most comprehensive catalog of recordings and songs across every musical genre, UMG identifies and develops artists and produces and distributes the most critically acclaimed and commercially successful music in the world. Committed to artistry, innovation and entrepreneurship, UMG fosters the development of services, platforms and business models in order to broaden artistic and commercial opportunities for our artists and create new experiences for fans.
Universal Music Group's labels include A&M Records, Astralwerks, Blue Note Records, Capitol Christian Music Group, Capitol Records, Capitol Records Nashville, Caroline, Decca, Def Jam Recordings, Deutsche Grammophon, Disa, Emarcy, EMI Records Nashville, Fonovisa, Geffen Records, Harvest, Interscope Records, Island Records, Machete Music, MCA Nashville, Mercury Nashville, Mercury Records, Motown Records, Polydor Records, Republic Records, Universal Music Latino, Verve Label Group, Virgin Records, Virgin EMI Records, as well as a multitude of record labels owned or distributed by its record company subsidiaries around the world. UMG's catalog is marketed through two distinct divisions, Universal Music Enterprises (in the U.S.) and Universal Strategic Marketing (outside the U.S.).
UMG also includes Universal Music Publishing Group, one of the industry's premier music publishing operations worldwide and Bravado, the leading provider of consumer, lifestyle and branding services to recording artists and entertainment brands around the world. Universal Music Group is a Vivendi company.
Find out more at: http://www.universalmusic.com.
View our current career opportunities at: http://www.umusiccareers.com
Offices: 2220 Colorado Avenue, Santa Monica, California 90401, US · Hilversum, NL · 1755 Broadway Ave, New York, NY 10018, US · 21301 Burbank Blvd, Los Angeles, CA 91367, US · 2220 Colorado Ave, Santa Monica, CA 90404, US
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How much do Management & Leadership jobs in Santa Monica, CA pay?
Based on 353 listings with disclosed salaries, most management & leadership jobs in Santa Monica, CA pay between $12k–$175k per year. Individual offers vary with seniority, company size, and specialization.
How many Management & Leadership jobs are open in Santa Monica, CA right now?
There are currently 415 open management & leadership positions in Santa Monica, CA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Santa Monica, CA?
Companies currently hiring include Amazon, Universal Music Group, Red Bull, Lionsgate, Activision Blizzard, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Santa Monica, CA?
Yes — 92 of the 415 open management & leadership positions offer remote or hybrid work (10 remote, 82 hybrid).
How do I apply for Management & Leadership jobs in Santa Monica, CA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.