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Full-time
Performance-based Spot Bonus Program, Healthcare Plan, Dental Plan, Vision Plan, 401K With Company Match, Profit-sharing Opportunities
Posted 26d ago
~40 hrs/week
Responsibilities
Provide comprehensive administrative and operational support to ensure the smooth daily running of the Manhattan office. Assist the Office Manager, CEO's Executive Assistant, and People team with tasks ranging from visitor greeting to event logistics and recruiting coordination.
Requirements
Candidates should have internship or equivalent experience in administrative or operations roles and be proficient in Microsoft Office Suite. Must reside within commuting distance of Manhattan and be available for on-call duties on Mondays and Fridays.
Full job description
ABOUT THE ROLE
EvolveMKD is seeking a highly organized, proactive, and reliable Office & Admin Assistant to join our team. This role is a key support function across multiple internal teams and plays an essential part in keeping our office running smoothly day to day. The ideal candidate is a natural problem-solver who takes initiative, communicates clearly, and thrives in a fast-paced environment. They are comfortable wearing many hats, pivoting quickly between tasks, and supporting when the team needs them most.
COMPANY OVERVIEW
EvolveMKD was founded in 2014 by Megan Driscoll as a 100% independent, female-owned agency with a clear mission: to build something intentional, inclusive, and built to last. Eleven years later, that mission has evolved. What began as a PR and digital marketing agency has grown into a Brand Relations agency, exclusively dedicated to helping clients in healthcare, aesthetics, and biotech build and protect the relationships that matter most — the practitioners who recommend a brand, the consumers who champion it, and the media who keep coming back.
We thrive from our restless discontent, constantly looking to elevate our work and our skill set. We're building out a team of high performers with an uncommon level of modesty. Because no one is above the work. From every level, anyone can and does jump in. You'll never hear us say "That's not my job." We live and die off our credo, Be Kind, Don't Suck. We're proud to be certified as a Great Place to Work for the ninth year in a row.
EvolveMKD is based in Manhattan and operates on a hybrid schedule (in-office Tuesday, Wednesday, and Thursday). This role requires on-call availability on Mondays and Fridays and may require in-office presence on those days as needed. Candidates must be within quick commuting distance of our Manhattan office. Relocation assistance is not provided.
KEY RESPONSIBILITIES
Support the Office Manager with day-to-day office operations, ensuring a well-organized and welcoming environment for staff and visitors
Greet and assist visitors upon arrival; answer and route phone calls, emails, and correspondence in a professional manner
Oversee and tidy up common spaces including conference rooms and kitchen areas
Serve as the on-site point of contact for the building supervisor, coordinating freight elevator access and addressing additional building needs as they arise
Support the Office Manager with replenishment of office supplies, keeping the office consistently stocked and organized
Provide general administrative support to Admin team and management as needed
Support the Executive Assistant to the CEO and Events Lead with errands, event logistics, and ad hoc requests; assist with event preparation, setup, and on-site support as required
Assist the People team with scheduling and coordination needs across recruiting, onboarding, and People programming
Be available on-call on Mondays and Fridays, with the ability to come into the office as needed
QUALIFICATIONS
Internship or equivalent experience in an administrative, office support, or operations role preferred
Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously
Proactive, dependable, and comfortable with a flexible, on-call schedule (Mondays and Fridays); Must reside within quick commuting distance of our Manhattan office
Strong interpersonal and communication skills; comfortable working across multiple teams and seniority levels
Ability to handle sensitive and confidential information with discretion
A positive, can-do attitude and genuine team-player mentality — no task is too big or too small
Proficiency in Microsoft Office Suite (Outlook, Word, Excel); familiarity with expense management tools a plus
ANNUAL BASE SALARY RANGE: $50,000; Compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position.
BENEFITS INCLUDE
Competitive salary based on experience
Performance-based spot bonus program
Generous contribution to healthcare, dental, and vision plans
401K with company match and profit-sharing opportunities
Shareholder program eligibility at 3+ years of tenure
Flexible PTO, Summer Fridays, and generous company holiday schedule
Summer WFH Program
Commuter benefits + FSA
Cell phone reimbursement
$1,000 annual medical & wellness reimbursement
$20,000 family planning & life event benefit (covers family planning, gender-affirming care, and pet adoption)
Paid reproductive loss leave
Paid parental leave
Paid caregiver leave
Learning and development opportunities
Paid volunteer days
EvolveMKD is an equal opportunity employer. Be Kind, Don't Suck.
EvolveMKD is a Digital Communications & PR Agency headquartered in New York. We create consumer and professional campaigns, take them out into the world, and measure their impact. We’ve been named one of the Best PR Agencies and our services span Public Relations, Digital Media and Social Media.
Offices: 49 West 24th Street, Floor 7, New York, NY 10010, US
Public RelationsMarketing CommunicationsSocial Media MarketingBrand MarketingDigital MarketingAnalyticsSocial Media ManagementCommunity ManagementListeningMonitoring
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