Administrative Jobs in White Plains, NY (Now Hiring) — 68 open — Page 4

Position Summary: This position will support the Communications team on projects to support their annual goals and objectives to shape culture, drive employee engagement, and build alignment for the company strategy.  This will include, but is not limited to, internal and external communications, digital and traditional media, website maintenance, employee message distribution, event support, and a range of administrative tasks.

General Job Accountabilities:

• Support a high-volume of communication initiatives, meeting tight deadlines, multi-tasking and working under pressure, and with an eye for detail
• Provide coordination and administrative support for key Corporate Communications initiatives led by the Senior Director, Corporate Communications
• Track key projects, deliverables, communications plans and executive communications priorities
• Proactively follow up on all tasks for which the function is responsible
• Timely and accurate completion of tasks
• Complete ad hoc duties as needed
• Interact with other departments to understand the key components of the Company’s business

Communications:

• Support preparation, drafting, editing and distribution of communications including, but not limited to: Company emails/announcements, press releases, intranet (InsideAtlas) posts and articles, etc. Ensure distribution through appropriate channels to intended audiences.
• Proactive and consistent support for InsideAtlas, powered by Workvivo to ensure the platform serves as a vibrant channel for employee communications, engagement and experience. Ongoing responsibilities include auditing and clean-up of existing materials and the establishment of new go-forward processes.
• Draft/edit messaging, prepare presentations and coordinate logistics (employee emails and interfacing with vendor) for Town Hall meetings, including support for executive presenters and leadership communications.
• Support the execution of employee surveys and use data analytics to present findings.
• Manage a robust internal communications calendar, to include message development, approval tracking and distribution to appropriate audiences, while supporting prioritization of communications aligned with leadership objectives. Also work closely with HR and IT to optimize the active directory for accurate audience mapping.
• Support preparation of executive communications materials, presentations, and briefing documents for senior leadership as needed.
• Support maintenance of the Company website to ensure functionality, up-to-date information (including prompt posting of press releases); take a proactive approach to facilitate resolutions to any technical problems.
• Support the content development and distribution for the Company’s external blog (Tailwinds).
• Leverage AI-enabled tools, where appropriate, to support content development, editing, research, summarization and communications planning while ensuring accuracy, brand alignment and adherence to company policies.

Corporate Meetings and Events:

• Assist with planning, logistics and coordination of deliverables for internal/external meetings such as annual Leadership Meeting, Town Halls, and others as needed. 
• Coordinate logistics with other departments including, but not limited to: IT, Facilities, etc.
• Support vendor communication and follow up.

Social Media

• In partnership with the Marketing team and social media agency, prepare posts for Facebook, X, Instagram, LinkedIn, YouTube, and other relevant platforms with external-facing Company news and announcements

Marketing:

• Assist with meeting all deadlines as outlined in the yearly Marketing/Communications Plan.
• Support the maintenance of digital photo library in the Brand Center on InsideAtlas and fulfill requests for images, logos, etc.

Qualifications: 

• Bachelor’s Degree required; degree preferred in Communications, Public Relations, Marketing, Advertising or related field.
• 2+ years in a professional corporate environment, preferably in Communications, Public Relations or related field.
• Applicant must demonstrate a strong ability in both verbal and written communications.
• Strong Project Management Skills.
• Strong planning, organizational, and execution skills with high attention to detail and accuracy, specifically with spelling and grammar.
• Advanced computer skills in MS Office including Word and PowerPoint. Experience with Photoshop and/or Adobe Illustrator, website management of WordPress, Workvivo or similar employee communications platforms, and working knowledge of communication and social media tools is desired.
• Must possess impeccable ethics, confidentiality, and the ability to think independently and a professional manner in dealing with senior leadership and executive stakeholders.
• Must be motivated and have the ability to effectively and efficiently juggle multiple deliverables.
• Requires minimal supervision, strong independent thinker and the ability to work well with others.
• Works well under pressure and can effectively and professionally handle confidential issues in a tight time frame.
• Has supervised vendors such as graphic design firms, printers, and audio/visual companies.
• Professional and positive attitude with internal and external clients.

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