Administrative Jobs in Tokyo, Japan (Now Hiring) — 340 open — Page 11

Air Operations Associate

Tokyo, Japan · On-site

Entry level$2.7B raised

About Flexport: At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with…

Skills: Air Freight Operations, Freight Forwarding, Customer Service, Documentation, Logistics Coordination

Flexport

Senior Ocean Operations Associate

Tokyo, Japan · On-site

Entry level$2.7B raised

Skills: Air Freight Operations, Freight Forwarding, Customer Service, Logistics Documentation, International Shipping Regulations

PrimeVigilance

Pharmacovigilance Assistant

Tokyo, Japan · On-site

Entry level

Company Description We are PrimeVigilance (part of Ergomed Group), a specialised mid-size pharmacovigilance service provider established in 2008. We are proud to have achieved global organic growth year after year, with …

Skills: English Proficiency, Japanese Proficiency, MS Office, Excel, Word

Capgemini

Marketing & Communications Specialist

Tokyo, Japan · On-site

Mid level$5.7B raised

Choosing Capgemini means choosing a company where you will be empowered to shape your career in the way you’d like, where you’ll be supported and inspired by a collaborative community of colleagues around the world, and …

Skills: Internal Communications, Marketing Campaigns, Content Management, Digital Marketing, Social Media Management

Rakuten

Human Resources Labor Officer - Employee Relations Department, Group Human Resources Supervisory Department (GHRD)

Tokyo, Japan · On-site

Senior$7.3B raised

Job Description: Business OverviewRakuten Group’s mission is to contribute society by creating value through innovation and entrepreneurship. We provide over 70 various services such as online shopping mall “Rakuten Ichi…

Skills: Employee Relations, HR Generalist, Recruitment, Diversity Initiatives, EEO Reporting

Pinkoi

オフィス内軽作業・商品発送アシスタント（アルバイト）/ Retail and Offline Sales Assistant

Tokyo, Japan · On-site

$2k/hr

Entry level$9M raised

Pinkoiについて Pinkoiは世界各国のデザイン商品、デジタルプロダクト、体験型ワークショップを提供する、アジアを中心に成長中の台湾発・越境ECプラットフォームです。 Retail & Offline Sales チームについて Pinkoiの商品は、台湾・日本・韓国・香港・タイなど世界各地のデザイナーによって生み出されています。 Retail & Offline Salesチームは、それらの商品を日本全国の実店舗やPOP-UPス…

Skills: Inventory Management, Order Processing, Packing and Shipping, Google Sheets, Google Slides

Rakuten

Potential Manager of Global Mobility & Coordination Group - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department

Tokyo, Japan · On-site

Senior$7.3B raised

Job Description: Business Overview Rakuten Group provides more than 70 services in a wide range of fields, including e-commerce, travel, digital content, and other Internet services in Japan and overseas, as well as fina…

Skills: Payroll Processing, Payroll Auditing, Compliance Management, Policy Interpretation, Vendor Management

Rakuten

Indirect Materials Sourcing Specialist - IM&S Sourcing Section, Procurement Operations Department, Procurement Operations Supervisory Department

Tokyo, Japan · On-site

Senior$7.3B raised

Job Description: Business Overview Rakuten provides over 70 services globally, including e-commerce, fintech, and mobile. We integrate these services through a unified membership to form the "Rakuten Ecosystem." This uni…

Skills: Strategic Sourcing, Indirect Procurement, RFP Development, Vendor Selection, Contract Negotiation

Rakuten

Human Resources Evaluation Operation Specialist - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department

Tokyo, Japan · On-site

Senior$7.3B raised

Job Description: Business Overview The Rakuten Group’s mission is to contribute to society by creating value through innovation. We offer more than 70 services, including the online marketplace "Rakuten Ichiba", the onli…

Skills: Compensation Analysis, Benefits Administration, Job Evaluation, Salary Structuring, FLSA Compliance

Rakuten

Group Headquarters HR Payroll, Social Insurance Officer - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department (GHRD)

Tokyo, Japan · On-site

Senior$7.3B raised

Job Description: Business Overview Rakuten Group’s mission is to contribute society by creating value through innovation and entrepreneurship. We provide over 70 various services such as online shopping mall “Rakuten Ich…

Skills: Payroll Processing, Social Insurance, Payroll Auditing, Compliance, Vendor Management

Rakuten

Engineer Recruiting Operation Staff - Global Talent Acquisition Department, Group Human Resources Supervisory Department (GHRD)

Tokyo, Japan · On-site

Mid level$7.3B raised

Job Description: Business Overview The Rakuten Group's basic management philosophy is to "empower" people and society through innovation. Rakuten Group offers more than 70 diverse services, including the online shopping …

Skills: Candidate Correspondence, Interview Scheduling, Onboarding Process, Visa Support, Recruiting Data Analysis

Materion Corporation

Customer Service Representative

Tokyo, Japan · On-site

Mid level

At Materion, everyone is included, respected and offered opportunity to grow. Join us! Key Responsibilities: Communicate directly with customers via telephone / email regarding inquiries, orders, expedites and complaints…

Skills: Customer Service, ERP Systems, SAP, Microsoft Office, Import and Export Documentation

JLL

Operational Excellence Manager

Tokyo, Japan · Remote OK

Senior

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring …

Skills: Facilities Management, Continuous Improvement, Standard Operating Procedures, Training Delivery, Vendor Management

Fortrea

Grant Payment Assoc

Tokyo, Japan · Hybrid

Mid level

Job Overview: Role is primary contact for investigative sites for site payments. Responsible for administering grant and non-grant payments in accordance with the site executed agreement. Summary of Responsibilities: Acc…

Skills: Grant Payment Management, Transactional Accounting, Clinical Trial Payments, Budget Templating, Financial Reconciliation

JLL

Workplace Services Lead Coordinator

Tokyo, Japan · On-site

Mid level

Skills: Hospitality Management, Corporate Soft Services, English Proficiency, Japanese Proficiency, Google Workspace

JLL

施設管理アシスタントマネージャー(防災・緊急時対応担当)

Tokyo, Japan · On-site

Senior

Skills: Facility Management, EHS, Budget Management, Stakeholder Management, Emergency Response

Marriott International Hotels, Inc.

Marketing Assistant Manager- The Westin Tokyo (Japanese Speaker)

Tokyo, Japan · On-site

Entry level

POSITION SUMMARY Promote awareness of brand image internally and externally. Use sales techniques that maximize revenue while maintaining existing guest loyalty to Marriott. Communicate with potential owners via telephon…

Skills: Japanese Language, Sales Techniques, Customer Relationship Management, Office Administration, Employee Coaching

JPMorganChase

Fixed Income Middle Office - Associate

Tokyo, Japan · On-site

Mid level$1.6B raised

Help keep markets moving by ensuring fixed income trades progress smoothly from execution through settlement. You’ll partner with traders, sales, operations, technology teams, and clients to deliver accurate trade captur…

Skills: Fixed Income Trade Lifecycle, Repo Processing, Trade Validation, Risk Controls, Client Service

LSEG

Sales Order Specialist

Tokyo, Japan · Hybrid

Mid level$8.2B raised

As part of the global Order Management strategy, and aligned with the wider LSEG's Customer Operations strategy, we are building a Sales Order Management Specialist (SOS) team based in Tokyo, Japan. This team will provid…

Skills: Order Management, Order-To-Cash, Customer Service, Data Interpretation, SAP

Fisher Investments Japan

Japanese Institutional Translator

Tokyo, Japan · Hybrid

Senior

Overview The Opportunity: As part of the firm's in-house translation team, you will provide translation services to internal clients across Fisher Investments Institutional Group’s Sales, Service, Research, Content, Mark…

Skills: Japanese Translation, English Translation, Financial Translation, Linguistic Quality Management, Proofreading

About Flexport:

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make global commerce so easy there will be more of it. We’re shaping the future of a $10T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. We are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

The Opportunity / ポジションの魅力

As an Air Operator, you'll play a key role in ensuring smooth and timely air freight movements for our customers. You'll coordinate daily with airlines, trucking partners, terminals, and internal teams to keep shipments on track.

航空オペレーターとして、お客様に円滑でタイムリーな航空貨物輸送を確保する上で重要な役割を果たします。貨物の追跡を維持するため、航空会社、トラック輸送パートナー、ターミナル、および社内チームと日常的に連携します。

This role combines hands-on operations, customer service, and documentation work helping deliver seamless supply chain execution while driving efficiency, volume growth, and profitability across our Japan gateway.

この役割は、実務オペレーション、カスタマーサービス、およびドキュメンテーション業務を組み合わせたものであり、シームレスなサプライチェーンの実行を提供しながら、日本のゲートウェイ全体の効率性、貨物量の成長、および収益性を推進します。

What You'll Do / 業務内容

Execute end-to-end air shipments: / エンドツーエンドの航空貨物輸送の実行:

Receiving booking, contact with shipper/consignee and agent to arrange the shipment within SOP's provided.
予約の受付、荷送人/荷受人および代理店と連絡を取り、提供されたSOPの範囲内で出荷を手配する。

Input data into system to create file, completing Mawb and Hawbs, ensure correct & on time handling of files, file AMS or submit EDI (FHL/FWB) as required.
システムにデータを入力してファイルを作成し、MAWBおよびHAWBを完成させ、ファイルの正確かつ期日通りの処理を確保し、必要に応じてAMSのファイル送信やEDI（FHL/FWB）の送信を行う。

Timely invoicing to clients/agents as well as checking and confirm incoming invoice of sub-contractors on time & correctly.
顧客/代理店へのタイムリーな請求、および下請け業者からの請求書の期日通りの正確な確認と承認。

Customer service by following up on customer advices/request or claim and feedback to customer and overseas and make respective shipment arrangement.
顧客のアドバイス/要求やクレームのフォローアップによるカスタマーサービスを提供し、顧客や海外へフィードバックを行い、適切な出荷手配を行う。

Inform senior/manager if any irregularities or problems that require assistance and to feedback on subcontractors' standards and services.
支援が必要な不規則な事態や問題が発生した場合はシニア/マネージャーに報告し、下請け業者の基準とサービスについてフィードバックする。

Ensure all operational activities comply with international shipping regulations, company policies, and customer SOPs.
すべてのオペレーション活動が国際輸送規制、会社のポリシー、および顧客のSOPに準拠していることを確認する。

Handle customers statistics and reports or any special request for improve system.
顧客の統計やレポート、またはシステム改善のための特別な要求に対応する。

Support data and system accuracy: Keep Flexport systems updated to meet KPIs and maintain high-quality data.
データとシステムの正確性のサポート: KPIを満たし、高品質なデータを維持するために、Flexportのシステムを常に最新の状態に保つ。

Collaborate across teams: Work closely with account managers or customers, and customs teams to ensure smooth operations and a great customer experience.
チーム間のコラボレーション: アカウントマネージャー或いは顧客、通関チームと緊密に連携し、円滑なオペレーションと優れたカスタマーエクスペリエンスを確保する。

Drive improvement: Identify and suggest process enhancements to increase efficiency and quality.
改善の推進: 効率と品質を向上させるためのプロセス強化要因を特定し、提案する。

Take ownership: Support teammates and take on additional tasks when needed/required.
主体性の発揮: チームメイトをサポートし、必要/要求に応じて追加のタスクを引き受ける。

What We're Looking For / 求める人材

Bachelor's degree in logistics, supply chain, business, or related fields.
ロジスティクス、サプライチェーン、ビジネス、または関連分野の学士号。

1-2 years of experience in air operation or related roles in freight forwarding/logistics.
フレイトフォワーディング/ロジスティクス業界での航空オペレーションまたは関連する役割における1〜2年の経験。

Fluent in Japanese, with good written and spoken communication. Good communication of written and spoken English.
流暢な日本語（優れた書面および口頭でのコミュニケーション能力）。書面および口頭での良好な英語コミュニケーション能力。

Detail-oriented, structured, and eager to learn global supply chain operations.
細部への配慮ができ、構造化されており、グローバルなサプライチェーンオペレーションを学ぶ意欲がある。

Customer-focused mindset: respond promptly and professionally to customer needs, answering calls and dealing with customer queries, providing first-class customer service at all times.
顧客志向のマインドセット：顧客のニーズに迅速かつ専門的に対応し、電話に応答し、顧客の問い合わせに対応し、常に一流のカスタマーサービスを提供する。

We are looking for candidates who are flexible and open to work on weekends.
柔軟性があり、週末の勤務にもオープンな候補者を探しています。

What You'll Gain / 得られるもの

Deep expertise in air freight operations (imports, exports, intermodal) by using advanced system in the industry.
業界における先進的なシステム利用による航空貨物オペレーション（輸入、輸出、インターモーダル）における深い専門知識。

Hands-on exposure to international logistics systems (carriers, customs, warehouses).
国際的なロジスティクスシステム（運送業者、税関、倉庫）に関する実践的な経験。

Opportunity to grow into Senior Associate, Team Leader, or Account Management roles as Flexport Japan scales.
Flexport Japan規模拡大に伴い、シニアアソシエイト、チームリーダー、またはアカウントマネジメントの役割に成長する機会。

Be part of a fast-growing international company with training and development from global experts.
グローバルな専門家からのトレーニングと能力開発を受けられる、急成長中の国際企業のチームの一員になること。

Commitment to Equal Opportunity

At Flexport, our ability to fulfill our mission of making global commerce easy and accessible relies on having a diverse, dedicated and engaged workforce. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.

Global Data Privacy Notice for Job Candidates and Applicants

Depending on your location, the General Data Protection Regulation (GDPR) and California Consumer Privacy Act (CCPA) may regulate the way we manage the data of job applicants. By submitting your application, you are agreeing to our use and processing of your data as required. Please see our Privacy Notice available at www.flexport.com/privacy for additional information.

Frequently asked questions

How many Administrative jobs are open in Tokyo, Japan right now?

There are currently 340 open administrative positions in Tokyo, Japan listed on Clera. New openings are added daily as companies post roles.

Which companies are hiring for Administrative roles in Tokyo, Japan?

Companies currently hiring include Rakuten, JLL, Four Seasons, Thermo Fisher Scientific, Accenture, among others. Browse the listings above to see every active employer.

Are there remote or hybrid Administrative jobs in Tokyo, Japan?

Yes — 93 of the 340 open administrative positions offer remote or hybrid work (5 remote, 88 hybrid).

How do I apply for Administrative jobs in Tokyo, Japan?

Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.

Administrative Jobs in Tokyo, Japan (Now Hiring) — 340 open — Page 11

Air Operations Associate

Senior Ocean Operations Associate

Pharmacovigilance Assistant

Marketing & Communications Specialist

Human Resources Labor Officer - Employee Relations Department, Group Human Resources Supervisory Department (GHRD)

オフィス内軽作業・商品発送アシスタント（アルバイト）/ Retail and Offline Sales Assistant

Potential Manager of Global Mobility & Coordination Group - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department

Indirect Materials Sourcing Specialist - IM&S Sourcing Section, Procurement Operations Department, Procurement Operations Supervisory Department

Human Resources Evaluation Operation Specialist - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department

Group Headquarters HR Payroll, Social Insurance Officer - HR Operations Section, Employee Relations Department, Group Human Resources Supervisory Department (GHRD)

Engineer Recruiting Operation Staff - Global Talent Acquisition Department, Group Human Resources Supervisory Department (GHRD)

Customer Service Representative

Operational Excellence Manager

Grant Payment Assoc

Workplace Services Lead Coordinator

施設管理アシスタントマネージャー(防災・緊急時対応担当)

Marketing Assistant Manager- The Westin Tokyo (Japanese Speaker)

Fixed Income Middle Office - Associate

Sales Order Specialist

Japanese Institutional Translator

Air Operations Associate

Tired of cold applications?

Responsibilities

Requirements

Full job description

About Flexport:

The Opportunity / ポジションの魅力

What You'll Do / 業務内容

Execute end-to-end air shipments: / エンドツーエンドの航空貨物輸送の実行:

What We're Looking For / 求める人材

What You'll Gain / 得られるもの

Commitment to Equal Opportunity

Global Data Privacy Notice for Job Candidates and Applicants

Related keywords

About Flexport

Frequently asked questions

How many Administrative jobs are open in Tokyo, Japan right now?

Which companies are hiring for Administrative roles in Tokyo, Japan?

Are there remote or hybrid Administrative jobs in Tokyo, Japan?

How do I apply for Administrative jobs in Tokyo, Japan?

Administrative jobs in other cities

Other jobs in Tokyo, Japan

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